Senior Information Management Specialist

Randstad Canada; Toronto; On-site; CAD 43,000 - 58,000; Full time

Benefits offered by this job

Governance leadership

Digitization & migration

Cross-functional collaboration

Onsite 5 days

Job summary

Randstad Canada is seeking a Senior Information Management Specialist to lead information governance, records modernization, and content management strategies for enterprise digital initiatives. You will guide the information lifecycle for structured and unstructured data assets, partnering with analysts, architects, and technical teams to design frameworks and metadata structures.

You will oversee digitization, migration of legacy repositories, and governance workflows within an on-site,

Qualifications

• Expertise in information architecture, metadata management, taxonomy development, and classification structures.
• Experience with information lifecycle management, records retention, and governance frameworks.
• Hands-on in developing metadata models, naming conventions, and document management protocols.
• Knowledge of PIAs, data privacy, security classifications, and accessibility standards (e.g., AODA).
• Experience with enterprise content management (ECM) systems or EDRMS.
• Strong ability to design classification schemes and support digitization/migration projects.

Responsibilities

• Establish and enforce information governance across structured and unstructured data repositories.
• Develop taxonomy, metadata models, and classification schemes for enterprise content.
• Oversee digitization and modernization of legacy records into ECM/EDRMS.
• Create document management guidelines, naming conventions, and version control rules.
• Assess privacy and security requirements, support PIAs and regulatory compliance.
• Conduct analyses to identify records management gaps and set governance priorities.
• Lead workshops and trainings to disseminate information governance best practices.

Skills

Information architecture

Taxonomy design

Metadata management

Lifecycle governance

PIAs & privacy

ECM/EDRMS

Job description

Salary: CA$50,000.00 yearly. Contract: Full-time, 100% allocation.

We are seeking an experienced Senior Information Management Specialist to lead information governance, records modernization, and content management strategies for enterprise digital initiatives. In this role, you will provide expert advice on the full information lifecycle for both structured and unstructured data assets. Working closely with business analysts, architects, and technical teams, you will establish information management frameworks, design functional classification schemes, develop metadata structures, conduct privacy/security assessments, and guide the digitization and migration of legacy repositories.

Location: Toronto, ON (Fully Onsite – 5 days/week required)

Duration: 11-month contract.

Advantages

• Strategic Governance Scope: Direct end-to-end information architecture and records retention strategies across large-scale repositories.
• Repository Modernization Leadership: Drive hands‑on digitization, legacy migration, and content management transformations.
• Enterprise-Wide Collaboration: Partner directly with business architects, database administrators, and executive leads to align governance frameworks.
• Dedicated Onsite Synergy: Work alongside senior IT and business leaders in a focused 5‑day onsite workspace.

Responsibilities

• Information Governance & Lifecycle Strategy: Establish and enforce information management best practices, records retention schedules, disposition rules, and governance frameworks across structured and unstructured data repositories.
• Information Architecture & Taxonomy Design: Develop business and records classification schemes using functional classification, taxonomies, metadata models, and controlled vocabularies.
• Digitization & Repository Modernization: Oversee and support the digitization, migration, cleanup, and modernization of legacy physical and digital records into Enterprise Content Management (ECM) solutions.
• Document Management Protocols: Author comprehensive document management guidelines, naming conventions, version control protocols, business rules, and labeling standards.
• Compliance, Privacy & Security: Assess information security and privacy requirements, evaluate data protection risks, and support the development of Privacy Impact Assessments (PIAs) in compliance with privacy and accessibility regulations.
• Needs Assessment & Business Analysis: Conduct business analyses and information inventories to identify records management gaps, assess maturity, and establish organizational information management priorities.
• Stakeholder Engagement & Training: Facilitate workshops and interviews with subject matter experts, author guidance materials, and deliver information governance training programs across technical and non-technical teams.

Qualifications

• Information Architecture & Taxonomy: Demonstrated expertise in information architecture, metadata management, taxonomy development, classification structures, and content management practices (Strictly Required).
• Digitization & Legacy Migration: Proven experience supporting the digitization, migration, cleanup, and modernization of legacy records, documents, and repositories (Strictly Required).
• Information Lifecycle & Governance: Deep knowledge of information lifecycle management, records retention, disposition practices, and information governance frameworks (Strictly Required).
• Framework Development: Hands‑on experience developing functional classification schemes, metadata models, naming conventions, and document management protocols (Strictly Required).
• Privacy & Compliance Alignment: Practical knowledge of privacy impact assessments (PIAs), information security classification, and accessibility standards (e.g., AODA).
• Enterprise Content Management (ECM): Demonstrated experience working with enterprise content management, electronic document and records management systems (EDRMS), or case management platforms.

Summary

• We encourage you to apply online at www.randstad.ca. Only qualified candidates will be contacted for the next steps.

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity‑seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non‑binary/gender non‑conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to [e-mail] to ensure their ability to fully participate in the interview process.