Senior HRIS Analyst

Ecolab; Calgary; Hybrid; CAD 95,000 - 125,000; Full time

Benefits offered by this job

Holiday shutdown

Casual work environment

Hybrid work environment

Job summary

CoolIT Systems, an Ecolab Company based in Calgary, is seeking a Senior HRIS Analyst to support UKG Payroll and HCM during a growth phase and transition to Workday. You will ensure data accuracy, payroll continuity, and smooth employee integration while collaborating with HR, IT, and vendors.

You will lead validation, mappings, reporting, and governance activities, participate in Workday rollout, and help optimize HR systems for operational excellence.

Qualifications

• Bachelor's degree in HR, IS, Business Administration or related field.
• 5+ years of experience supporting UKG Payroll and UKG HCM systems.
• Experience with Workday implementations or migrations.
• Experience as HRIS/Payroll Systems Analyst or similar role.
• Strong report-writing and data analysis skills.
• Experience troubleshooting system, data, and integration issues.
• Knowledge of HRIS administration, data migration, and interface management.
• Excellent communication and independent working abilities.

Responsibilities

• Serve as primary SME for UKG Payroll and UKG HCM, providing admin, troubleshooting, and end-user support.
• Lead data validation, cleansing, mapping, and migration for acquisitions and Workday transition.
• Participate in Workday implementation and payroll transformation projects, including testing and UAT.
• Monitor integrations and data exchanges, coordinate with stakeholders and vendors to resolve issues.
• Develop reports, dashboards, analytics, and operational metrics for payroll and workforce decisions.
• Maintain system configurations, security roles, and governance-compliant processes.
• Create SOPs, training materials, guides, and documentation for user adoption.
• Identify opportunities to improve processes and reporting through data-driven analysis.

Skills

UKG Payroll

HCM

Workday

Data analysis

Reporting

System troubleshooting

Education

Bachelor's degree in HR/IS/Business Admin

Tools

SQL

Microsoft SQL Server

Job description

Join CoolIT, an Ecolab Company

and be part of a global leader shaping the future of Direct Liquid Cooling technology for data centers, supercomputers, and high-performance computing environments.

We are looking for a Senior HRIS Analyst (6-12-month contract) to support UKG Payroll and HCM during a period of growth, post-acquisition, and transition to Workday. In this key role, you'll ensure system performance, accurate employee data, payroll continuity, and smooth employee integration. As the main UKG support contact, you'll collaborate with HR, Payroll, IT, Workday teams, and vendors to improve system configuration, reporting, integrations, and resolve issues, enhancing the employee systems experience and operational excellence.

What's In It For You

• Enjoy a one-week paid company-wide holiday shutdown.
• Dress for your day in a casual, professional environment.
• Work in a hybrid environment.

What You Will Do

• Serve as a primary subject matter expert for UKG Payroll and UKG Human Capital Management (HCM), providing system administration, troubleshooting, and end-user support.
• Lead data validation, reconciliation, cleansing, mapping, and migration activities to support acquisitions and the organization's transition to Workday.
• Participate in Workday implementation and payroll transformation initiatives, including testing, defect resolution, user acceptance testing (UAT), and deployment readiness activities.
• Monitor and support system integrations, interfaces, and data exchanges, partnering with internal stakeholders and vendors to resolve issues and ensure data accuracy.
• Develop, maintain, and distribute reports, dashboards, analytics, and operational metrics that support payroll, workforce, and business decision-making.
• Maintain system configurations, workflows, business rules, security roles, and reporting structures while ensuring compliance with governance and data security standards.
• Develop and maintain standard operating procedures (SOPs), training materials, user guides, and process documentation to support operational consistency and user adoption.
• Identify opportunities to improve processes, reporting capabilities, system functionality, and overall operational efficiency through data-driven problem-solving and critical thinking.

Position Details

• This role plays a key role in supporting post-acquisition integration activities and the organization's HR technology transformation, including the transition from UKG to Workday.
• The position works closely with HR, Payroll, Finance, IT, implementation partners, and external vendors in a highly collaborative environment.
• Occasional support may be required during payroll processing periods, system implementations, cutover activities, and other critical business events.
• Success in this role requires the ability to work independently, navigate ambiguity, manage competing priorities, and thrive in a fast-paced, evolving environment.

Minimum Qualifications

• Bachelor's degree in Human Resources, Information Systems, Business Administration, or a related field;
• 5+ years of experience supporting and administering UKG Payroll and UKG Human Capital Management (HCM) systems.
• Experience supporting Workday implementations, migrations, or system transition projects.
• Experience working as a Business Analyst, HRIS Analyst, Payroll Systems Analyst, or in a similar role supporting HR and payroll technology solutions.
• Strong report-writing and data analysis experience.
• Experience troubleshooting system, configuration, integration, payroll, and data-related issues.
• Knowledge of HRIS administration, data migration, system integrations, and interface management.
• Strong problem-solving, critical thinking, and analytical skills with the ability to identify root causes and implement effective solutions.
• Excellent verbal and written communication skills with the ability to effectively collaborate across technical and non-technical stakeholder groups.
• Demonstrated ability to work independently while contributing effectively within a collaborative team environment.

Preferred Qualifications

• Experience supporting mergers, acquisitions, and workforce integrations.
• Advanced reporting, dashboard development, and workforce analytics experience.
• Experience coordinating with third-party vendors, implementation partners, and cross-functional project teams.
• Knowledge of SQL and database query tools.
• Experience working with Microsoft SQL Server or similar database platforms.
• Knowledge of payroll compliance, data governance, and internal control best practices.
• Experience creating training materials, SOPs, process documentation, and user guides.
• Familiarity with testing methodologies, defect management processes, and User Acceptance Testing (UAT).

We thank every candidate in advance; however, we will contact only those selected for an interview.

Please note that immigration sponsorship is not available for this role.

Successful candidates for this position will be required to undergo background checks, including criminal record checks and education verification.

About Coolit, An Ecolab Company

Founded in Calgary, Alberta in 2001, CoolIT Systems is the leading Direct Liquid Cooling technology provider for data centers, supercomputers, and desktop computers. We design and manufacture solutions used by the largest tech companies globally.

Recognized as one of "The Americas' Fastest Growing Companies 2023" by Financial Times and honored with the Deloitte Fast 50 Clean Technology award in 2022, as well as the Deloitte Fast 500 distinction in both 2021 and 2022, CoolIT's rapid growth is capturing global attention.

As demand for generative AI, high performance computing and cloud solutions rapidly expands, there has never been a more exciting time to join our team.

During pre-screening, we may use an AI tool, supported by human oversight, to efficiently manage tasks such as resume screening and/or interview scheduling. All hiring decisions are made by human reviewers.

Successful candidates will be required to undergo pre-hire background checks as a condition of employment.

Our Commitment to a Culture of Inclusion & Belonging

Ecolab is committed to fair and equal treatment of associates and applicants and furthering the principles of Equal Opportunity to Employment. We will recruit, hire, promote, transfer and provide opportunities for advancement based on individual qualifications and job performance in all matters affecting employment, compensation, benefits, working conditions, and opportunities for advancement. Ecolab will not discriminate against any associate or applicant for employment because of race, religion, color, creed, national origin,citizenship status, sex, sexual orientation, gender identity and expressions, genetic information, marital status, age, or disability.