Senior Finance and Procurement Officer

ITK; Ottawa; On-site; CAD 70,000 - 90,000; Full time

Job summary

ITK is seeking a Senior Finance and Procurement Officer responsible for managing financial health and procurement oversight within the organization. The ideal candidate will have strong analytical skills, a solid understanding of financial principles, and experience in budget management, ensuring cost-effective purchasing and vendor relationships.

Benefits

Group Insurance

RRSP contributions

Training allowance

Health and wellness allowance

Relocation allowance

Vacation – starting at 3 weeks/year

Paid Christmas break

Qualifications

• Minimum of five years in a Senior Finance or procurement role.
• Strong understanding of financial principles and procurement.
• Excellent communication skills, primarily in English.

Responsibilities

• Manage procurement processes ensuring compliance and best practices.
• Assist in financial reporting, annual audits, and budget management.
• Work with vendors to negotiate and review contracts.

Skills

Budget management

Financial reporting and analysis

Procurement procedures

Analytical thinking

Interpersonal skills

Communication skills

Education

Degree in accounting or business administration

Professional designations in procurement

Tools

Accounting software (Business Central)

Excel

Word

Outlook

Job description

ᐃᖅᑲᓇᐃᔮᖅᑖᕋᓱᐊᖅᑐ ᐃᓚᒋᔭᐅᖃᑕᐅᓪᓗᑎᒃ ᐃᓄᐃᑦ ᓄᓇᖓᓐᓂ ᓄᓇᓕᕆᓂᕐᒧᑦ ᐊᖏᕈᑎᐅᓯᒪᔪᓄᑦ ᓯᕗᓪᓕᖅᐸᐅᑎᑕᐅᓂᐊᖅᑐᑦ ᐃᖅᑲᓇᐃᔮᖅᑖᕐᑎᑕᐅᔪᓐᓇᖅᑐᓄᑦ.

ᐃᑲᔪᖅᑐᕐᐸᑦᓯ ᐃᖅᑲᓇᐃᔮᖅᑖᕋᓱᐊᖃᑕᐅᔪᓯ ᓇᓗᓇᐃᖅᓯᖁᓪᓗᓯ ᐃᓚᒋᔭᐅᖃᑕᐅᓂᑦᓯᓐᓂᒃ.

Iqqanaijaaqtaarasuaqtut ilagijauqataullutik Inuit Nunanganni Nunalirinirnmut Angirutiusimajunut sivulliqpautauniaqtut iqqanaijaaqtaartitaujunnaqtunut. Ikajuqturpatsi iqqanaijaaqtaarasuaqataujusi nalunaiqsiqullusi ilagijauqataunitsinnik.

APPLICANTS WHO ARE ENROLLED UNDER AN INUIT NUNANGAT LAND CLAIMS AGREEMENT WILL BE GIVEN PRIORITY HIRING. WE ENCOURAGE APPLICANTS TO SELF-IDENTIFY.

JOB SUMMARY

The Senior Finance and Procurement Officer is a key member of the Finance team, responsible for supporting the financial health of the organization through sound financial practices and procurement oversight. This role ensures the effective management of budgets, purchasing, vendor relationships, and financial reporting in alignment with organizational policies and funding requirements. The Officer works closely with internal teams and external suppliers to maintain transparency, accountability, and cost-effectiveness.

KEY ACCOUNTABILITIES

PROCUREMENT AND CONTRACTS MANAGEMENT

Procurement

• Lead and manage procurement processes to ensure timely, transparent, and value-driven purchasing.
• Develop and maintain preferred vendor relationships and procurement documentation and templates.
• Ensure compliance with internal procurement policies and funding agreement requirements.
• Evaluate quotes, proposals, and bids, and make recommendations to leadership.
• Maintain up-to-date knowledge of best practices in not-for-profit procurement and financial stewardship.
• Manage and maintain an RFP database; providing regular reports and updates to internal and external stakeholders.
• Review non-contracted purchases to identify opportunities for standardization, contracting and cost reduction

Contract Management

• Work with consultants and vendors in the review, drafting, and negotiating of contractual agreements, including but not limited to, non-disclosure. agreements, service agreements and purchase agreements.

• Ensure contract compliance with legal requirements and company policies.
• Review vendor and subcontractor contracts and provide recommendations to project managers.
• Manage contract change requests, amendments and extensions.
• Maintain accurate contract records and documentation.
• Collaborate with other departments to identify areas for continuous improvement of the contracting process.
• Communicate frequently with other departments on their contract status’ with respect to payments, deadlines, extensions, changes etc.

• Create and maintain funding agreement directory and database.
• Monitor funding timelines and reporting requirements.
• Assist in creating workplans related to proposals and agreements.
• Conduct frequent monitoring of contract payments and deadlines.

FINANCE

• Assist in preparations for annual audits.
• Assist in the development of the finance department operational plan.
• Assist the department in developing and documenting policies related to finance and administration.
• Prepare reports, charts, forms, correspondence, briefing notes, and other financial documents as required by the Manager or Director.
• Assist the Manager in developing and preparing financial update reports for ITK departments i.e. budget status reports, contract/proposal status etc.
• Assist in developing budgets for proposal submissions.
• Assist in the completion of financial reports for Funders and coordinate the completion of activity reports.
• Support the Finance team with various tasks or projects as needed.

AUTHORITY:

• The incumbent may make recommendations regarding payment of accounts and the design of processes that are beneficial to financial or procurement processes; however, this position has no financial authority as decisions are made within specific guidelines established by ITK management, by-laws and the Director.

QUALIFICATIONS

KNOWLEDGE AND SKILLS

• Solid understanding of financial principles, budgeting, and procurement procedures.
• Financial reporting and analysis.
• Sound Knowledge of budget management.
• Strong attention to detail, analytical thinking, and organizational skills.
• Knowledge of leading practices in procurement and strategic sourcing as well as operational models for shared services programs.
• Strong interpersonal, presentation, communication, conflict resolution and stakeholder relationship management skills to engage others, build consensus and resolve issues.
• Able to manage a high volume of work in a fast-paced environment with multiple priorities and deadlines.
• Ability to take initiative and exercise sound judgement with minimal direction.
• Excellent computer skills, accounting software, (Business Central) Excel, Word and Outlook.
• Understanding of Inuit committees and organizational structures and how they function.
• Excellent oral and written communication skills.
• Must be culturally sensitive and able to work co-operatively with a variety of individuals and groups.
• Must have excellent oral and written communication skills (primarily in English; Inuktitut and/or French an asset).

EXPERIENCE

• Minimum of five years of work experience performing in a Senior Finance or procurement role.

EDUCATION

• A diploma or degree in accounting, business administration or another relevant field, or:
• Any combination of education and experience providing the required skill and knowledge for successful performance is evident.
• A recognized or professional designations in procurement would be considered a strong asset.

BENEFITS

Conditional to ITK’s Human Resources Policies, you may be eligible for:

• Group Insurance
• RRSP contributions
• Training allowance
• Health and wellness allowance
• Relocation allowance
• Vacation – starting out at 3 weeks/year.
• Paid Christmas break (usually between Xmas and New Year)

*Applicants who are a Beneficiary under a Land Claims Agreement will be given priority hiring. We encourage applicants to self-identify.

We would like to thank all applicants in advance for their interest in ITK however, only those selected for an interview will be contacted.