Senior Facilities Manager

Jones Lang LaSalle Incorporated; Toronto; On-site; CAD 90,000 - 110,000; Full time

Job summary

Jones Lang LaSalle Incorporated seeks a Senior Facilities Manager to lead a high-performing team across Canada’s offices, including a flagship Toronto site. You will drive operations, vendor management, and financial stewardship for 300,000+ sq ft of premium workspace.

The ideal candidate has 7+ years in facilities management, strong leadership, and knowledge of building operations, safety standards, and CMMS/IWMS platforms. Travel up to 25% across the country is required.

Qualifications

• 7+ years of facilities management experience across multiple sites or regional portfolio.
• Strong leadership and team management skills.
• Strong knowledge of commercial building operations and facilities best practices.
• Experience managing budgets, vendors, and service contracts.
• Familiarity with workplace health and safety regulations in Ontario and Quebec is an asset.
• Proficiency with Microsoft Office and facilities management systems (CMMS/IWMS).
• Bachelor’s degree in Facilities Management, Engineering, Business Administration, or related field preferred.

Responsibilities

• Oversee day-to-day facilities operations across Canada’s office locations.
• Maintain sites to high operational, safety, and appearance standards.
• Manage preventive maintenance and coordinate corrective maintenance.“
• Support office moves, expansions, renovations, and workplace projects as required.
• Monitor building systems including HVAC, electrical, plumbing, fire/life safety, and security systems.
• Lead vendor selection, contract negotiations, service level management, and performance reviews.

Skills

Facilities management

Leadership

Budget management

Vendor management

Microsoft Office

CMMS/IWMS platforms

Travel (25%)

Education

Bachelor’s degree in Facilities Management, Engineering, Business Administration, or related field

Tools

CMMS/IWMS platforms

Microsoft Office

Job description

What this job involves

JLL is seeking a dynamic Senior Facilities Manager to oversee a nation-wide marketing client. There are 5 offices downtown Toronto with a flagship location at 33 Bloor Street (moving to 25 Ontario Street in new year) and other sites across Canada. This newly elevated role goes beyond traditional facilities management—we are building a high-performing team to deliver white-glove service across 300,000 square feet of premium workspace. You'll lead this team in day to day operations, partner with our soft services vendor, and work with a client who values excellence. The ideal candidate brings high energy, executive presence, and exceptional communication skills to create seamless workplace experiences from end to end.

What your day-to-day will look like:

Facilities Operations

• Oversee day-to-day facilities operations across multiple office locations throughout Canada.
• Ensure all sites are maintained to high operational, safety, and appearance standards.
• Manage preventive maintenance programs and coordinate corrective maintenance activities.
• Support office moves, expansions, renovations, and workplace projects as required.
• Monitor building systems including HVAC, electrical, plumbing, fire/life safety, and security systems.

Vendor and Contract Management

• Manage third-party service providers including janitorial, maintenance, security, and other facilities vendors.
• Lead vendor selection, contract negotiations, service level management, and performance reviews.
• Ensure vendors comply with company policies, safety requirements, and regulatory standards.

Financial Management

• Develop and manage operating budgets for multiple facilities.
• Review and approve invoices, monitor expenses, and identify cost-saving opportunities.
• Prepare financial forecasts and support annual budget planning processes.

Health, Safety, and Compliance

• Ensure compliance with applicable health, safety, environmental, and building regulations.
• Lead emergency preparedness and business continuity planning for assigned locations.
• Conduct regular site inspections and risk assessments.
• Support incident management and corrective action follow-up.

Stakeholder and Workplace Management

• Serve as the primary facilities contact for employees, business leaders, landlords, and vendors.
• Partner with workplace, HR, IT, and project teams to support workplace initiatives and employee experience programs.
• Respond to escalations and resolve facilities-related issues in a timely and professional manner.

Leadership and Reporting

• Provide leadership and guidance to facilities staff and onsite teams where applicable.
• Track and report key operational metrics, service performance, and project updates.
• Drive continuous improvement initiatives across the portfolio.

Required Qualifications:

• 7+ years of facilities management experience, including responsibility for multiple sites or a regional portfolio.
• Strong leadership and team management skills
• Strong knowledge of commercial building operations and facilities best practices.
• Experience managing budgets, vendors, and service contracts.
• Familiarity with workplace health and safety regulations in Ontario and Quebec is considered an asset.
• Proficiency with Microsoft Office and facilities management systems (CMMS/IWMS platforms).
• Bachelor’s degree in Facilities Management, Engineering, Business Administration, or related field preferred.
• Able to travel to other sites in Canada (25%)
• Professional designation such as FMP, CFM, RPA, or similar is considered an asset.

Estimated compensation for this position:

90,000.00 – 110,000.00 CAD per year This range represents the estimated base salary and actual compensation may differ. Final base salary is determined by various considerations including but not limited to candidate qualifications, location, market conditions, and internal considerations. Some roles and employees may be eligible for discretionary bonuses, benefits, or other compensation.

Location:

On-site –Toronto, ON

Opening Type:

New Role

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at [e-mail]. Please direct any other general recruiting inquiries to our Contact Us page.

At JLL, we give you the opportunity, knowledge and tools to own your success, because we value what makes each of us unique. We help our people thrive, grow meaningful careers and find a place where they belong. Together, we strive to be exceptional and shape a better world. For over 200 years, JLL (NYSE: JLL), a leading global commercial real estate and investment management company, has helped clients buy, build, occupy, manage and invest in a variety of commercial, industrial, hotel, residential and retail properties. A Fortune 500 company with operations in over 80 countries around the world, our employees bring the power of a global platform combined with local expertise. Driven by our purpose to shape the future of real estate for a better world, we help our clients, people and communities SEE A BRIGHTER WAYSM. JLL is the brand name, and a registered trademark, of Jones Lang LaSalle Incorporated. For further information, visit jll.com.