Senior Executive Assistant to the CEO

Saint-Gobain Group; Mississauga; On-site; CAD 80,000 - 100,000; Full time

Job summary

A leading company in North America seeks a proactive Senior Executive Assistant to support the CEO by managing administrative duties and ensuring smooth executive operations. Ideal candidates will have extensive experience in providing high-level support and exhibit exceptional organizational and communication skills. Join a recognized workplace that values sustainability and innovation.

Benefits

Healthcare options

Parental leave

Tuition Reimbursement

Employee Recognition Programs

Pet insurance options

Qualifications

• 8 to 10 years of Executive Assistant experience.
• Advanced proficiency in MS Office, particularly PowerPoint.
• Outstanding written and verbal communication skills in French and English.

Responsibilities

• Oversee daily operations and manage executive schedules.
• Handle sensitive and confidential matters with integrity.
• Draft and format key documents for executive review.

Skills

Communication

Organizational skills

Time management

Confidentiality

Decision-making

Tools

MS Office

Job description

We are seeking a highly proactive and precision-driven Senior Executive Assistant to spearhead the administrative responsibilities for our Chief Executive Officer. This individual will serve as a trusted representative of the Office of our CEO, demonstrating professionalism, agility in navigating change, and unwavering composure under pressure.

Success in this role demands strong ownership and organizational mastery, along with the ability to strategically manage competing priorities, seamlessly coordinate multiple tasks and projects, and synthesize information to craft informed recommendations and decisions.

IS THIS JOB FOR YOU?

Responsibilities

• Oversee daily operations in collaboration with senior managers and department leaders, and perform administrative tasks such as managing calendars, generating correspondence, expense reports, preparing, and/or modifying correspondence, materials and agendas, and various projects/assignments as required.
• Manage and maintain executive schedules, planning and coordinating annual business meetings, and scheduling facilities. Including arranging appointments, travel, and accommodation through Concur. (local, national and international).
• Collaborate with support teams to ensure key information related to operational activities is readily available and efficiently communicated across the organization.
• Apply sound professional judgment to assess, prioritize, and determine appropriate actions for incoming inquiries.
• Operate with autonomy, exercising discretion and strategic decision-making while independently managing diverse assignments and high-level projects.
• Manage highly sensitive and confidential matters with the utmost integrity as part of core administrative responsibilities.
• Conduct preliminary reviews of various reports to verify accuracy and completeness before presenting them for executive review.
• Draft, refine, and format key documents, including internal and external presentations, correspondence, reports, memos, and emails.

Qualifications and Requirements:

• 8 to 10 years of Executive Assistant experience, providing high-level support to senior executives.
• Proven expertise in strategic advisement, offering counsel, technical proficiency, and acting as a trusted resource in executive decision-making.
• Advanced proficiency in MS Office, particularly PowerPoint, demonstrating exceptional attention to detail and accuracy.
• Outstanding written and verbal communication skills, with the ability to convey information clearly and professionally in French and English.
• Strong interpersonal abilities, adept at fostering and maintaining impactful internal and external relationships.
• Capable of handling highly sensitive business information, always maintaining confidentiality and professionalism.
• Exceptional organizational and time management skills, thriving in a dynamic, fast-paced environment while balancing multiple priorities.
• Highly efficient and adaptable, excelling in fast-moving environments while ensuring accuracy and precision.
• Strong relationship-building skills, leveraging communication and influence to obtain approvals and gathering key information.
• Self-motivated, proactive, and flexible, consistently seeking ways to enhance productivity and workflow.
• Polished and professional presence, embodying a confident and sophisticated approach to all responsibilities.

A LITTLE MORE ABOUT US

Saint-Gobain North America's commitment to excellence has earned it recognition from the Top Employers Institute as one of the best workplaces in North America. Join us at Saint-Gobain and be part of a future where innovation meets sustainability!

LEGAL STATEMENT

Saint-Gobain is an inclusive and equal opportunity employer committed to providing reasonable accommodations throughout the recruitment process to applicants upon their request. This commitment is in accordance with the Accessibility for Ontarians with Disabilities Act (AODA).

BENEFITS IN JOINING US

We provide unique options to fit your unique lives! Our Total Rewards Program offers a total approach to well-being!

Our amazing benefits and programs include, but are not limited to:

• Excellent healthcare options:Medical, vision, prescription & dental
• Family Focus & Balance:Parental leave, paid time-off, and Employee Assistance Program
• Financial Security:Company-funded Retirement Accumulation Plan - Registered Retirement Savings Plan (RRSP), Deferred Profit-Sharing Plan (DPSP), Tax-Free Savings Account (TFSA) andEmployee Stock Purchase Program (PEG)
• Tuition Reimbursement:Continuing education for every season of your career
• Employee Recognition Programs
• LiveWell:Rewarding you for living a healthy lifestyle
• Be Well Be You: Our comprehensive benefits, resources, and programs platform to help you and your family be well, wherever you are in life (Emotional, Physical, Financial, and Social)
• Pet insurance options:Insurance plan & prescription discount program for your furry friends
• Perks & Savings Program :access to thousands of gift cards, in-store and online discounts, as well as cashback offers.