Senior Executive Assistant - Hybrid

Services de Gestion Quantum Ltée; Montreal; Hybrid; CAD 80,000 - 100,000; Full time

Job summary

A globally renowned manufacturing company in Downtown Montreal is seeking a Senior Executive Assistant with experience in executive support. The ideal candidate will possess excellent organizational and tech-savvy skills to manage the CEO's schedule and facilitate communication. This position offers a 3-month contract with strong potential for extension, as well as several employee benefits.

Benefits

Weekly pay

2 personal / sick days per year

4% vacation pay accrued

Qualifications

• Experience as an Executive Assistant or in a senior administrative support role.
• Advanced English proficiency needed for communication across Canada.

Responsibilities

• Manage the CEO's calendar, appointments, meetings, and travel arrangements.
• Draft and format reports and internal documentation.
• Organize and coordinate meetings, including preparing agendas and taking minutes.

Skills

Time Management

Multitasking

Tech-Savvy

Professionalism

Proactivity

Tools

Microsoft 365 Suite

Job description

Position : Senior Executive AssistantLocation : Downtown Montreal (Hybrid)Salary : $28 per hourJob Type : 3-month contract with strong possibility of extension and or permanencyAre you an experienced Executive Assistant? Looking for a new opportunity and available to start quickly?Our client, a globally renowned manufacturing company with headquarters in Downtown Montreal, is seeking a professional, proactive Executive Assistant to support their CEO.Benefits : - Weekly pay- 2 personal / sick days per year- 4% vacation pay accrued for personal use- Join a globally respected company with an international footprint- Office located in the heart of downtown MontrealExperience & Skills : - Experience as an Executive Assistant or in a senior administrative support role- Organized : Excellent time management and multitasking skills- Tech-Savvy : Proficient with Microsoft 365 Suite and other office tools- Professional : Discreet, adaptable, and polished in all interactions- Proactive : You anticipate needs and take initiative before being askedLanguage Requirement : English- Level of Proficiency Required : Advanced - Reasons for Language Requirement : Communications with organizations across Canada- Frequency of Use : Daily (for various tasks)Main Role : Executive Support- Manage the CEO's calendar, appointments, meetings, and travel arrangements- Draft and format reports, presentations, and internal documentation- Prepare and manage professional correspondence (emails, memos, etc.)- Serve as a liaison between the CEO and key internal / external stakeholders- Handle highly sensitive information with confidentiality and tactMeetings & Events- Organize and coordinate meetings : prepare agendas, take minutes, and follow up on action items- Support planning and logistics for internal and external events, including executive off-sites and conferencesPlease forward your resume in Word format to Cristina Bilbao at [emailprotected] AND EARN A $50 GIFT CARD! For more details, click here.OUR VIRTUAL DOORS ARE OPEN! We're also bringing the interviews to you by various web applications, virtually! Contact us today for your next opportunity. CNESST permit numbers : AP-2000158 & AR-2000157

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