Senior Executive Assistant

Clio - Cloud-Based Legal Technology; Vancouver; Hybrid; CAD 92,000 - 126,000; Full time

Job summary

An established industry player is seeking a Senior Executive Assistant to support its senior leadership team. This dynamic role involves providing administrative assistance, managing schedules, and coordinating key projects. The ideal candidate will possess exceptional organizational skills, a customer service mindset, and a high degree of professionalism. With a focus on confidentiality and building strong relationships, this position is perfect for someone looking to make a meaningful impact in a collaborative environment. Join a forward-thinking company that values diversity and inclusion, and take the next step in your career with a team dedicated to transforming the legal experience for all.

Benefits

Top-tier health benefits

Dental and vision insurance

Flexible time off policy

$2000 annual counseling benefit

RRSP matching and RESP contribution

Clioversary recognition program

Qualifications

• 10+ years of experience in administrative coordination in a professional setting.
• Exceptional communication and time management skills required.

Responsibilities

• Manage schedules, appointments, and travel for the Senior Leadership Team.
• Coordinate special projects and high-profile events.

Skills

Administrative Coordination

Communication Skills

Time Management

Interpersonal Skills

Attention to Detail

Confidentiality

Resourcefulness

Customer Service Mindset

Education

10+ years of experience as an executive assistant

Tools

Google Suite

Slack

Asana

Concur

Mac Operating Environment

Job description

Senior Executive Assistant page is loaded

Senior Executive Assistant

Apply locations Vancouver, Toronto, Calgary time type Full time posted on Posted 10 Days Ago job requisition id BF-REQ-2634

Clio is more than just a tech company–we are a global leader that is transforming the legal experience for all by bettering the lives of legal professionals while increasing access to justice.

Summary:

We are currently seeking a Senior Executive Assistant to work closely with our senior leadership and executive teams here at Clio. This Senior Executive Assistant will provide administrative assistance and operational support for the business. This role is for an entrepreneurial individual who has a customer service mindset and exceptional administrative, coordination, and communication skills.

An Executive Assistant at Clio works autonomously day-to-day within a set of established parameters. Guidance is provided and sought when faced with more complex situations and challenges. This role builds strong interpersonal relationships with other departments and individuals across the organization. Excellent judgment and discretion are expected, as well as the ability to anticipate and communicate the perspectives and preferences of the Executives they support.

This person needs to be based out of Vancouver, Calgary, or Toronto as this individual will need to be in person 2-3 times per week.

What you'll work on:

• Contribute to the planning, organization, and execution of special projects - including high-profile international events and key organizational initiatives;
• Oversee and manage schedules, appointments, and travel arrangements for the Senior Leadership Team;
• Coordinate team events, support community-building, and handle logistical tasks, as requested;
• Manage group-wide meetings and agendas, take notes, and track action items for the Senior Leadership Team;
• Review, route, and respond to incoming e-mail correspondence and organizational requests on behalf of the Senior Leadership Team;
• Organize, track and reconcile professional finances and expenses;
• Coordinate communications and liaise directly with external partners, vendors, and clients;
• Create and maintain internal documentation, knowledge management, and communications for the Executive Assistant team;
• Maintain a high degree of trust and integrity around the protection of confidentiality as an expectation;
• Act as an exemplar of Clio’s values and culture, serving as an ambassador for the Senior Leadership Team both internally and externally.

What you may have:

• 10+ years of experience working as an executive assistant or a proven track record of success providing administrative coordination in a professional setting;
• Exposure to senior leaders, business strategy, and decision-making;
• High degree of trust and integrity around the protection of confidentiality;
• Collaborative and self-starter mindset with a bias to action;
• Flawless written and verbal communication skills, even under pressure;
• Strong interpersonal skills and capacity to develop high levels of trust;
• The capacity to multi-task and possession of excellent time management skills;
• Impeccable attention to detail;
• Resourceful and able to work independently with a deadline-oriented mindset;
• Proficiency in Mac operating environments, Google Suite, Slack, Asana, and Concur;
• A high level of comfort with new technologies and tools;
• High degree of professionalism, emotional intelligence, and trust.

What you will find here:

Compensation is one of the main components of Clio’s Total Rewards Program. We have developed a series of programs and processes to ensure we are creating fair and competitive pay practices that form the foundation of our human and high-performing culture.

Some highlights of our Total Rewards program include:

• Competitive, equitable salary with top-tier health benefits, dental, and vision insurance.
• Hybrid work environment, with the expectation for local Clions (Vancouver, Calgary, Toronto, and Dublin) to be in office min. once per week on our Anchor Day.
• Flexible time off policy, with an encouraged 20 days off per year.
• $2000 annual counseling benefit.
• RRSP matching and RESP contribution.
• Clioversary recognition program with special acknowledgement at 3, 5, 7, and 10 years.

The full salary range* for this role is $92,600 to $108,900 to $125,200 CAD. Please note there are a separate set of salary bands for other regions based on local currency.

* We aim to hire all candidates between the minimum and the midpoint of the full salary range. We reserve the midpoint to the maximum of the salary band for internal employees who demonstrate sustained high performance and impact at Clio. The final offer amount for this role will be dependent on individual experience and skillset of the candidate. Please note there are a separate set of salary bands for other regions based on local currency.

Diversity, Inclusion, Belonging and Equity (DIBE) & Accessibility

Our team shows up as their authentic selves and are united by our mission. We are dedicated to diversity, equity, and inclusion. We pride ourselves on building and fostering an environment where our teams feel included, valued, and enabled to do the best work of their careers, wherever they choose to log in from. We believe that different perspectives, skills, backgrounds, and experiences result in higher-performing teams and better innovation. We are committed to equal employment and we encourage candidates from all backgrounds to apply.

Clio provides accessibility accommodations during the recruitment process. Should you require any accommodation, please let us know and we will work with you to meet your needs.

Learn more about our culture at clio.com/careers

At Clio, we are on a mission to transform the legal experience for all. As the world's leading provider of cloud-based legal software, we provide lawyers with low-barrier, affordable solutions to manage and grow their firms more effectively, more profitably, and with better client experiences. Through the cloud, we believe that we can help create a more inclusive legal community and a more equitable legal system.

This is a historic moment in the growth of legal technology! As the first legal practice management unicorn globally, and one of only a handful of Canadian unicorns, this is only the beginning.

If you’ve ever wanted to do the best work of your career while having a meaningful impact in the lives of others, then Clio is the place for you.