Executive Assistant

RISE Recruiting; Vancouver; On-site; CAD 90,000 - 120,000; Full time

Job summary

An established industry player seeks a Senior Executive Assistant to provide high-level administrative and operational support. This role requires a proactive individual who thrives in a fast-paced environment and can manage complex tasks with autonomy. Responsibilities include optimizing executive schedules, coordinating travel, and fostering relationships across the organization. The ideal candidate will have a strong background in administrative support and project management, alongside excellent communication skills. Join a dynamic team that values integrity and offers a competitive compensation package along with numerous perks.

Benefits

Comprehensive benefits package

Relocation assistance

Strong company culture

Competitive compensation package

Qualifications

• 5+ years of experience in administrative support roles.
• Proficiency in corporate structures and handling corporate documents.

Responsibilities

• Facilitating communication between executives and stakeholders.
• Coordinating extensive domestic and international travel.

Skills

Administrative Support

Project Management

Communication Skills

Time Management

Interpersonal Skills

Education

Bachelor's Degree in Business Administration

Tools

Microsoft Office Suite

Project Management Software

Job description

Our client is looking for a Senior Executive Assistant who possesses expertise in providing administration and operational support at a senior level. The ideal candidate should excel in a dynamic and fast-paced work setting, promote a culture of honesty and ethics, adeptly manage intricate tasks and exhibit exceptional autonomy in their work.

What you will be responsible for:

• Acting as an intermediary to facilitate effective communication and foster relationships between advisors, key executives, employees, internal/external stakeholders, and the Executive.
• Establishing and sustaining inter-organizational relationships to facilitate transparent channels for communication and exchange of information between key executives, advisors, and the Executive.
• Overseeing the Executives schedule to optimize the productive use of time in accordance with their preferences and priorities.
• Assisting the executive with personal assistant errands, travel and appointments as necessary
• Creating and executing a productive meeting schedule that conforms to the Executives needs, guaranteeing timely circulation of agendas and materials, preparing attendees, making sure time is utilized efficiently, accomplishing meeting goals and creating action items.
• Keeping contact lists and relevant information up to do and ensuring the Executive has convenient and efficient access to them at all times.
• Collaborating with IT to ensure all technology requirements are met and challenges are resolved.
• Extensive domestic and international travel coordination. This includes scheduling accommodation, flights, and document preparation for meetings and events.
• Collaboration with other staff and stakeholders to spearhead the planning, scheduling, organization, and successful execution of special events.
• Examining existing practices and offering suggestions to executives, stakeholders, the Executive regarding enhancements in processes, communication, management systems and other areas.
• Keeping up to date with and consolidating schedules of the executive team and stakeholders to ensure meeting locations, agendas, attendance and other factors are organized effectively.
• Handling inquiries, devising action plans, and aiding in the creation and distribution of communications in coordination with the Executive, Legal Advisors, stakeholders.

What you will bring:

• A bachelor’s degree in business administration is considered an asset.
• A proven track record of career progression within administrative support and ideally 5+ years in a related position.
• Proficiency in corporate structures and experience in handling corporate documents.
• Proven track record of project management experience is considered an asset.
• Proficiency with computer software’s and systems.

What you will receive:

• Salary of $90,000-$120,000 dependent upon experience
• A competitive compensation package commiserating skills, qualifications, and experience.
• A strong company culture with a multitude of perks.
• Comprehensive benefits package.
• Relocation will be considered for this position.