Senior Contracts Administrator

Metrolinx; Toronto; On-site; CAD 90,000 - 120,000; Full time

Job summary

Metrolinx is seeking a Senior Contracts Administrator within our Commercial Management team in the Capital Projects Group to provide contract planning, management and administration for large-scale transit infrastructure projects.

Reporting to the manager, you will review contract documents, monitor performance, manage payments, support contract systems like Oracle Unifier, and coordinate with internal departments and external stakeholders to reduce risk and ensure compliance.

Qualifications

• Degree or combination of education, training and experience in civil/contract law related fields.
• Experience in managing large multi-billion-dollar contracts for transit infrastructure preferred.
• Knowledge of contracting principles, processes, and scheduling.
• Experience with P3 project agreements and variations procedures.
• Understanding of Canadian construction docs and related statutes.

Responsibilities

• Review contract requirements and documents to ensure proper application of terms and risk mitigation.
• Interpret contract documents and review vendor submissions for compliance and consistency.
• Identify and advise on resolution of critical contract issues and escalations.
• Maintain accurate administration of contract records in the management system.
• Oversee payment processes, verify invoices and release holdbacks.
• Contribute to contract management system improvements and procedures.
• Collaborate with Procurement, Legal, Finance and external stakeholders.

Skills

Strong communication

Contract management

Stakeholder collaboration

Legal/contract law knowledge

Education

Civil Engineering / Construction/Contract/Commercial Law degree

P.Eng or LL.B./JD is an asset

Tools

Primavera Contract Manager

Oracle Unifier

Job description

Contract up to 18 months

Metrolinx is connecting communities across the Greater Golden Horseshoe. Metrolinx operates GO Transit and UP Express, as well as the PRESTO fare payment system. We are also building new and improved rapid transit, including GO Expansion, Light Rail Transit routes, and major expansions to Toronto’s subway system, to get people where they need to go, better, faster and easier. Metrolinx is an agency of the Government of Ontario.

At Metrolinx, equity, diversity and inclusion are essential to living our values of serving with passion, thinking forward and playing as a team.

Our Capital Projects Group workforce is made up of driven and dedicated professionals who care deeply about working together to deliver infrastructure and make a positive impact in our communities. Join us as we build a knowledgeable and collaborative team that courageously changes how transit projects will be delivered.

Our Commercial Management team within CPG Rapid Transit is seeking aContractSenior Contracts Administrator to provide contract planning, management and administration services for large-scale, high profile and complex capital projects undertaken by the Capital Projects Group. Reporting to the Manager or Sr. Manager (as applicable), the Senior Contracts Administrator will be responsible for administration of complex contracts related to capital projects, including construction, design, engineering/architectural and other professional services, as well as P3 Project Agreements, in accordance with Metrolinx’s policies and departmental processes and procedures.

What will I be doing?

• Reviews, interprets and analyses contract requirements, tenders and contract documents, to ensure that the overall contracting strategy and individual clauses/terms are applied appropriately and consistently to reduce risk and protect the interests of Metrolinx. Ensures required provisions are included in all contract documentation and recommends changes/revisions where omissions/inconsistencies occur.

• Interprets contract documents and reviews vendors’ submissions such as task/work plans, change requests, amendments, invoices, notices and other contractual correspondence to ensure compliance with contracts terms and conditions; works with the project delivery teams and vendors to resolve contractual inconsistencies, irregularities and other related issues

• Identifies and advises on the resolution of a range of critical contract issues including contractor performance, and monitors contractor adherence to the terms of contractual agreements; enforces contractual obligations and conditions by engaging internal legal representation and providing assistance in negotiations and resolution of matters, or enforcement of penalty clauses, Liquidated Damages, etc. Escalates complex, high profile issues/matters to the Manager

• Responsible for accurate administration of various contract records, such as work releases, changes, variations, certificates of payment, amendments, correspondence, notices etc. in the Contract Management System (such as Oracle Unifier). Monitors status of assigned contracts, prepares and provides reports to management and project teams, as required

• Oversees payment process, verifies vendors’ invoices for compliance with contract payment terms, release of statutory holdbacks, and final payments, assesses back charges and other payment related matters

• Contributes expertise and advice to the design, planning, development and implementation of contract management systems (such as Oracle Unifier), standards and operational procedures, including recommendations to improve/adjust contract management processes and procedures

• Liaises and works collaboratively with other Metrolinx’s departments such as Procurement Services, Capital Finance, Legal Counsels, Commercial Support, as well as with various internal and external stakeholders, municipalities, provincial agencies (e.g. Infrastructure Ontario), and other transit authorities (CN, CP, TTC etc.)

• Participates in contract data analytics, contract KPI development and reporting, contract audits and other ad-hoc assignments relating to extrapolation and interpretation of contract records

What Skills and Qualifications Do I Need?

• Completion of a degree in Civil Engineering, Construction/Contract/Commercial Law or a related discipline or a combination of education, training and experience deemed equivalent.

• Demonstrated experience in the contract management and administration of large multi-billion-dollar contractual agreements preferably involving large-scale transit infrastructure projects that includes direct exposure to, or specialized working knowledge of:

• Contracting principles, processes, methods, practices as well as accounting and scheduling principles

• Administration of construction contracts and/or engineering/architectural design contract, and other technical and professional services contracts

• P3 Project Agreements, variation procedures, multi-stakeholder contractual arrangements

• Strong knowledge of construction project cycle, standards and processes to provide contract administration/management expertise/advice to support delivery of capital infrastructure projects.

• P.Eng or LL.B./JD is an asset

• Knowledge of construction/commercial contract administration and claims management techniques and practices in a large scale, high profile, and complex multi project construction/commercial and infrastructure environment.

• Demonstrated experience in interpretation and application of contract law, Ontario legislation (e.g. Construction Act, OPS Directives etc.), and legal statutes and proceedings; solid knowledge of Canadian Construction Documents Committee documents, as well as P3 Project Agreements; strong ability to work with bespoke contract documents, specifications and drawings, third party agreements etc.

• Strong ability to communicate effectively and tactfully with various personnel within and outside of the organization including management, professional staff, project team, construction site staff, other personnel to discuss, clarify and resolve technical/contractual matters, financial, legal and other concerns

• Experience using contract management systems, such as Primavera Contract Manager and Oracle Unifier

• Excellent oral/written/presentation skills

Don’t Meet Every Requirement?

If you’re excited about working with Metrolinx but your past experience doesn’t quite align with every qualification of this posting, we encourage you to apply. You just might be the right candidate for this or other roles. We are always looking for great talent to join our team.

Accommodation:

We value the unique skills and experiences each person brings to Metrolinx and are committed to creating and maintaining an inclusive and accessible environment. We are committed to the requirements of the Accessibility for Ontarians with Disabilities Act and other applicable legislation so if you require accommodation during the hiring process, please let our Recruitment team know by contacting us at: 416-202-5601 or email [e-mail].

Application Process

All applicants must be legally entitled to work in Canada.

Please be advised that a Criminal Record Check may be required of the successful candidate.

For Internal applicants, with the recent implementation of the Internal Mobility Policy, the internal recruitment process has changed for non-union roles. Candidates must be in their current role for 12 months prior to applying for another role and each applicant must be in good standing (not participating in a Performance Improvement Plan). Please review all provisions of the policy before submitting your application.

Should it be determined that any background information provided be misleading, inaccurate or incorrect, Metrolinx reserves the right to discontinue with the consideration of your application.

WE ARE AN EQUITABLE AND INCLUSIVE EMPLOYER.

# LI-MM3