Senior Contracts Administrator

Procare Solutions; Quinte West; Hybrid; CAD 125,000 - 134,000; Full time

Benefits offered by this job

Medical, dental, vision

401(k) with match

Paid time off

Stock purchase plan

Tuition reimbursement

Professional development

Hybrid work model

Job summary

Procare Solutions is seeking a Senior Contracts Administrator to manage the full lifecycle of customer and sales contracts. The role partners with Sales, Legal, and Finance to draft, review, negotiate, and manage agreements that protect the company’s interests and support revenue growth.

The ideal candidate will bring strong attention to detail, sound judgment on risk, and the ability to move deals forward efficiently in a fast-paced environment.

Qualifications

• 5+ years in contract administration or related legal support.
• Experience negotiating with customers under established guidelines.
• Proficiency with CLM tools and CRM systems.
• Bachelor’s degree; paralegal certification a plus.

Responsibilities

• Draft, review, and redline customer-facing agreements, including MSAs, SOWs, NDAs, order forms, and amendments.
• Manage the full contract lifecycle from drafting through negotiation, execution, and renewal.
• Partner with Sales teams to structure deals and move transactions through approvals.
• Identify risks and recommend fallbacks within approved playbooks.
• Maintain contract templates, playbooks, and clause libraries.
• Ensure compliance with internal policies, pricing, and regulatory requirements.
• Track contract status, dates, and obligations using CLM or CRM tools.

Skills

Contract management

Negotiation

Attention to detail

CRM/CLM tools

Written communication

B2B/SaaS familiarity

Education

Bachelor's degree

Paralegal certification

Tools

Salesforce

DocuSign CLM

Job description

About Procare

For over 30 years, Procare Solutions has been dedicated to empowering early childhood educators by providing products and services that enable them to focus on the care, safety and education of children. We recognize the responsibility that comes with nurturing and educating children, which is why our child care management solutions are designed to automate business processes, help ensure safety and compliance, communicate with families and provide educational resources and training to help teachers and children thrive.

Over 40,000 satisfied customers have chosen Procare Solutions as their trusted partner in providing exceptional care for young minds.

A Little About the Role

We’re looking for a Senior Contracts Administrator to manage the end-to-end lifecycle of customer and sales contracts. This role partners closely with Sales, Legal, and Finance to draft, review, negotiate, and manage agreements that support revenue growth while protecting the company’s interests. The ideal candidate brings strong attention to detail, sound judgment on risk, and the ability to move deals forward efficiently in a fast-paced environment.

What you’ll do:

• Draft, review, and redline customer-facing agreements, including MSAs, SOWs, NDAs, order forms, and amendments
• Manage the full contract lifecycle from initial drafting through negotiation, execution, and renewal
• Partner with Sales teams to structure deals, resolve contract issues, and keep transactionsmoving through approval workflows
• Identify and elevate legal, financial, or business risks in contract terms; recommend fallbackpositions within approved playbooks
• Maintain and improve contract templates, playbooks, and standard clause libraries
• Ensure contracts comply with internal policies, pricing guidelines, and regulatory requirements
• Track contract status, key dates, and obligations using CLM or CRM tools (e.g., Salesforce,DocuSign CLM)
• Support audits and reporting related to contract terms, compliance, and deal metrics

Our ideal candidate will have:

• 5+ years’ of experience in contract administration, sales operations, or commercial legal support, ideally in a B2B or SaaS environment
• Strong working knowledge of commercial contract terms (liability, indemnification, paymentterms, termination, data protection, etc.)
• Experience negotiating directly with customers under established guidelines
• Proficiency with contract lifecycle management (CLM) tools and CRM systems
• Excellent written communication and negotiation skills
• Highly organized, with the ability to manage a high volume of contracts and competing deadlines
• Bachelor’s degree preferred; paralegal certification or relevant legal training a plus
• Experience with education, childcare, or Head Start-funded program software (e.g., daycaremanagement, early childhood education, or grant-compliance platforms)
• Familiarity with e-signature platforms and contract automation tools

Physical Requirements:

• This position works most of the time in a fixed office location and may involve sitting and/or standing for prolonged periods
• Frequently required to communicate verbally and in writing (mostly email) with customers, prospects, and other employees
• Use of computer, telephone, and other office equipment for the greater part of the workday
• Occasional travel may be required for this position

Why Procare?

• Excellent comprehensive benefits packages including: medical, dental, & vision plans
• HSA option with employer contributions
• Vacation time, holidays, sick days, volunteer & personal days
• 401K Plan with employer match and immediate vesting
• Employee Stock Purchase Plan
• Employee Discount Program
• Medical, Dependent Care, and Transportation FSA Plans
• Company paid Short and Long-Term disability and Life Insurance
• RTD EcoPass for all Denver employees
• Tuition Reimbursement and continued Professional Development
• Fast paced, high energy workplace environment in prime downtown location
• Regular company provided meals

Salary

$87,600 - $94,400/year DOE

Location

This position can be based in our Denver, CO or Atlanta, GA offices. Procare operates in a hybrid working model based on business needs. Candidates must be willing and able to work in office a minimum of 3 days per week.