Senior Candidate Experience Coordinator

United States Digital Space LLC; Vancouver; Hybrid; CAD 97,000 - 139,000; Full time

Benefits offered by this job

AI and automation tooling

Job summary

United States Digital Space LLC is seeking a Recruiting Coordinator to join our Vancouver-based hybrid team. You will manage complex interview schedules across time zones, act as the primary candidate contact, and collaborate with recruiters and leaders to ensure a smooth, professional hiring process.

The role emphasizes strong communication, organization, and discretion, with opportunities to streamline processes and contribute to high-quality candidate experiences.

Qualifications

• 2+ years of experience as a Recruiting Coordinator or similar role.
• Experience supporting senior-level stakeholders is ideal.
• Exceptional written and verbal communication with professional presentation.
• Strong organizational skills and attention to detail under tight deadlines.
• Ability to handle sensitive information with discretion and good judgment.

Responsibilities

• Coordinate complex, multi-stakeholder interview schedules across time zones.
• Serve as the main point of contact for candidates from first conversation to offer.
• Partner with recruiters, hiring leaders, and executives to align priorities and maintain clear communication.
• Navigate last-minute changes and sensitive information with tact and professionalism.
• Identify inefficiencies and implement process improvements to speed and quality of candidate experience.
• Support recruiting projects, system audits, tool management, data pulls and reviews.
• Communicate proactively across teams to build trust and maintain high service standards.

Skills

Recruiting coordination

Stakeholder support

Communication

Organization

Discretion

Tools

Google Calendar

Greenhouse

ModernLoop

Gem

Job description

Why join us

the company is the intelligent finance platform that enables companies to spend smarter and move faster in more than 200 markets. By combining global corporate cards and banking with intuitive spend management, bill pay, and travel software, the company enables founders and finance teams to accelerate operations, gain real-time visibility, and control spend effortlessly. the company’s AI-native automation and world-class service eliminate manual expense and accounting tasks for customers so they can focus on what matters most. Tens of thousands of the world's best companies run on the company, including DoorDash, Coinbase, Robinhood, Zoom, Plaid, Reddit, and SeatGeek.

Working at the company allows you to push your limits, challenge the status quo, and collaborate with some of the brightest minds in the industry. We’re committed to building a diverse team and inclusive culture and believe your potential should only be limited by how big you can dream. We make this a reality by empowering you with the tools, resources, and support you need to grow your career.

Recruiting at the company

Recruiting is where every career at the company begins. We’re the first point of connection for future builders and leaders, helping candidates see what’s possible. We partner with leaders across the company to find exceptional talent and build high-performing teams. We move quickly, think strategically, and take pride in creating a thoughtful, welcoming candidate experience from the very first contact. We don’t just fill roles, we shape the culture at the company, finding the next generation of builders and leaders.

What you’ll do

You’ll join a team that cares deeply about people, precision, and impact. In this role, you’ll help bring exceptional leaders to the company and see firsthand how hiring shapes our company’s future. You’ll grow your skills in recruiting, build trusted relationships with senior leaders, and be part of a collaborative, fast-moving team that values good judgment, curiosity, and continuous learning.

Where you’ll work

This role will be based in our Vancouver office. We are a hybrid environment that combines the energy and connections of being in the office with the benefits and flexibility of working from home. We currently require a minimum of three coordinated days in the office per week, Monday, Wednesday and Thursday. As a perk, we also have up to four weeks per year of fully remote work!

Responsibilities

• Coordinate complex, multi-stakeholder interview schedules across time zones with precision and discretion.
• Serve as the main point of contact for candidates, ensuring a professional, engaging, and confidential experience from first conversation to offer.
• Partner closely with recruiters, hiring leaders, and Executive Assistants to align priorities, anticipate conflicts, and maintain clear communication.
• Apply sound judgment to navigate last-minute changes, sensitive information, and competing demands with professionalism and tact.
• Streamline processes by identifying inefficiencies and implementing improvements that enhance speed, accuracy, and candidate experience.
• Support recruiting projects, inclusive of system audits, tool management, data pulls and reviews.
• Communicate proactively and effectively across teams to build trust, ensure alignment, and maintain a high bar for quality and service.

Requirements

• 2+ years of experience as a Recruiting Coordinator, ideally supporting senior-level stakeholders
• Experience with recruiting tools such as Google Calendar, Greenhouse, ModernLoop and Gem
• Exceptional written and verbal communication skills, with the ability to represent the company with polish and professionalism
• Strong organizational skills and attention to detail, with experience managing multiple priorities under tight deadlines
• Proven ability to handle sensitive information with discretion and good judgment
• Solutions‑oriented mindset and proactive approach to problem‑solving

Bonus Points

• Bring some technical comfort with AI and automation tooling like ATS APIs, Claude, Zapier and ChatGPT

Compensation

The expected salary range for this role is $69,600 - $100,050. However, the starting base pay will depend on a number of factors including the candidate’s location, skills, experience, market demands, and internal pay parity. Depending on the position offered, equity and other forms of compensation may be provided as part of a total compensation package.

*Please be aware, job-seekers may be at risk of targeting by malicious actors looking for personal data. the company recruiters will only reach out via LinkedIn or email with the company.comdomain. Any*