Senior Associate, Finance Operations

AeroVect; Toronto; On-site; CAD 85,000 - 120,000; Full time

Job summary

AeroVect is seeking its first dedicated finance hire to own day-to-day financial operations for our US and Canadian entities, reporting to the founders and our external accounting firm.

You will manage accounts payable and receivable, budget vs. actuals, and board/investor reporting, while driving finance operations and month-end close. You will also implement automation using AI tools to streamline reconciliations and reporting in a fast-moving startup setting.

Qualifications

• 3–4 years in accounting, FP&A, audit, investment banking, private equity, or startup finance
• Advanced Excel and financial modeling
• Attention to detail
• Automate reconciliation, reporting, and admin with AI tools
• Hold budget owners to deadlines and commitments
• Clear written and verbal communication

Responsibilities

• Accounts payable: vendor onboarding, invoice capture and coding, approvals, payment runs, and vendor reconciliations
• Accounts receivable: issue and track customer invoices, manage collections, reconcile receipts
• Budget vs. actuals: monthly tracking against operating plan, identify variances, keep budget owners accountable
• Board and investor reporting: prepare slides and financial materials for board meetings and investor updates
• Finance operations: 1099 filings, multi-state tax registrations, exemption certificate administration (CA, GA, MI), month-end close with external accountants
• Systems and automation: use AI tools to automate reconciliations and reporting

Skills

Advanced Excel

Financial modeling

Board reporting

AI automation

Education

Bachelor's in Finance or Accounting

Tools

Ramp

QuickBooks Online

Job description

Who We Are

AeroVect is transforming ground handling with autonomy, redefining how airlines and ground service providers around the globe run day-to-day operations. We are a Series A company backed by top-tier venture capital investors in aviation and autonomous driving. Our customers include some of the world’s largest airlines and ground handling providers. For more information, visit www.aerovect.com.

You will be AeroVect’s first dedicated finance hire, working directly with the founders and our external accounting firm. You will own the day-to-day financial operations of the company across our US and Canadian entities: accounts payable and receivable, budget vs. actuals, and the finance administration that keeps a fast-moving company running.

You Will

• Accounts payable: Own the full AP cycle: vendor onboarding, invoice capture and coding, approvals, payment runs, and vendor reconciliations. Keep suppliers paid on schedule and cash forecasts accurate. Process supplier credit memos and RMA credits and reconcile against the originating invoice.

• Accounts receivable: Issue and track customer invoices under our commercial contracts, manage collections, and reconcile receipts.

• Budget vs. actuals: Maintain monthly tracking against the operating plan, identify variances, and keep budget owners accountable.

• Board and investor reporting: prepare slides and financial materials for board meetings and investor updates.

• Finance operations: expense workflows, support for 1099 filings, multi-state sales and use tax registrations, and exemption certificate administration (CA, GA, MI, expanding with new sites), and month-end close coordination with our external accountants.

• Systems and automation: Use AI tools and scripting to automate reconciliations, reporting, and repetitive admin.

You Have

• 3–4 years in accounting, FP&A, audit, investment banking, private equity, or a finance role at a startup

• Highly advanced Excel skills; you build accurate financial models and board-ready slides at speed

• Exceptional attention to detail

• Proactively automate reconciliation, reporting, and administrative work using AI tools

• Comfortable holding budget owners accountable to deadlines and commitments

• Clear, concise written and verbal communication

We Prefer

• CPA (or in progress), CFA Level I+, or equivalent.

• Experience at a fast-paced startup or scale-up where you owned AP/AR and other finance tasks.

• Familiarity with Ramp, QuickBooks Online.

• Exposure to hardware, inventory, or fixed-asset accounting.

• Interest in aviation, robotics, or autonomous vehicles.