Corporate Services Coordinator

CareerBeacon; Halifax; On-site; CAD 54,000 - 67,000; Full time

Benefits offered by this job

Career development

Engaging workplace

Countless career paths

Dynamic, client-focused environment

Job summary

CareerBeacon in Halifax seeks a Corporate Services Coordinator to support the Executive Council Office and the Office of the Premier. The role focuses on administrative and operational tasks including correspondence, gifts, invoicing, and expense reporting in a confidential government setting.

Ideal candidates have secretarial training or a related diploma with at least two years of administrative experience, strong communication, and meticulous organizational skills.

Qualifications

• Completed a recognized secretarial course or a diploma in Business or Office Administration.
• Two years of related administrative experience; equivalent combinations possible.
• Strong written and verbal communication with professional inquiries responses.
• Well-developed organizational and time management skills to manage competing priorities.

Responsibilities

• Coordinate Premier's correspondence: receive, record, route, track and manage emails from the Premier's inbox.
• Support Gift Bank operations: assist customers, manage inventory, fulfill orders, process sales and payments, support monthly reconciliation.
• Manage shared corporate email accounts and action items, including invoice payments, vendor coordination, room bookings, and onboarding/offboarding tasks.
• Support ministerial expenses: assist in preparing expense reports for publication.
• Coordinate congratulatory messages from the Premier and respond to routine inquiries.
• Provide other administrative support: scheduling meetings, records search, logging, and report preparation.

Skills

Written communication

Verbal communication

Organization

Time management

Discretion

Records management

Independent work

Team collaboration

Education

Secretarial course

Business/Office Administration diploma

Tools

Microsoft Office

Web-based applications

Job description

Competition # : 49863

Department: Executive Council

Location: HALIFAX

Type of Employment: Permanent

Union Status: Exclusion - Non Union - NSPG

Closing Date: 06-Oct-26 (Applications are accepted until 11:59 PM Atlantic Time)

About Us

The Executive Council Office (ECO) provides central leadership to achieve government priorities and support for executive leadership. We support the Office of the Premier, Executive Council (Cabinet) and its committees by providing strategic policy, legislative, communications and labour relations advice to support decision-making and priority setting.

ECO's Corporate Services team provides critical operational, administrative, program, financial, technology, and information management support to ECO and the Premier's Office in a fast-paced and highly confidential environment.

About Our Opportunity

Reporting to the Manager of Corporate Services, the Corporate Services Coordinator provides administrative and operational support to the Executive Council Office and the Office of the Premier.

Working as part of a collaborative corporate services team, this role supports key administrative functions including Premier's correspondence, invoice payments, supply ordering, requests for congratulatory messages, supports ministerial and senior official expense reporting, Gift Bank operations, technology coordination and general office administration.

This position requires strong attention to detail, sound judgment, discretion and the ability to manage competing priorities while providing responsive, high-quality service in a confidential environment.

Primary Accountabilities

As a Corporate Services Coordinator, you and your team will support the effective operation of the Executive Council Office and the Office of the Premier by:

• Coordinating Premier's correspondence: Receive, record, route, track and manage email received through the Premier's inbox, including emails from the public on various topics, invitations, meeting requests, and other correspondence. This work requires responsiveness and follow-through, accurate record keeping and coordination with the Premier's Office and departmental correspondence staff.
• Supporting Gift Bank operations: Support the Nova Scotia Gift Bank by assisting customers through the online and onsite stores, maintaining inventory in the online system, fulfilling orders, processing sales and payments, reordering stock, participating in inventory counts, and supporting monthly financial reconciliation.
• Corporate administration: Manage shared corporate email accounts and action items received, including invoice payments, vendor coordination, room bookings, administrative requests from ECO staff, and inquiries from the public. Manage corporate onboarding and offboarding tasks, such as arranging building access, identifying equipment needs, and requesting network accounts.
• Ministerial expenses: Support tasks associated with preparing expense reports for publication for ministers, special advisors and senior officials to support transparency and accountability of public expenditures.
• Congratulatory messages: Coordinate and fulfill requests for congratulatory messages from the Premier, including responding to routine inquiries and coordinating requests from the public, departments and partner offices in a professional and timely manner.
• Other operational and team support: Provide other administrative support as needed, including scheduling meetings, searching for records, maintaining logs, completing logistical tasks, and preparing reports.

Qualifications and Experience

You have completed a recognized secretarial course or have a diploma in Business or Office Administration, plus two (2) years of related administrative experience. An equivalent combination of education, training and experience may be considered.

You bring:

• Experience providing administrative, corporate services or operational support in a busy office environment.
• Strong written and verbal communication skills, with the ability to prepare accurate correspondence and respond professionally to inquiries.
• Well-developed organizational and time management skills, including the ability to manage competing priorities, track information and meet deadlines.
• Sound judgment, discretion and attention to detail when handling confidential information and supporting senior officials.
• Experience maintaining records, databases, files or information management systems.
• Proficiency using Microsoft Office and web-based applications.
• The ability to work independently with minimal supervision and contribute effectively as part of a team.
• Experience with correspondence coordination, records management, expense reporting, technology coordination, financial administration or government operations is considered an asset.

Leadership competencies required at this level of work include analytical thinking, adaptability and flexibility, attention to detail, client orientation, effective interactive communication, initiative, and intercultural and diversity proficiency.

Equivalency

Applicants relying on education and experience equivalencies must demonstrate such equivalencies in their application.

Benefits

Based on the employment status and union agreement, the Government of Nova Scotia offers its employees a wide range of benefits such as a Defined Benefit Pension Plan, Health, Dental, Life Insurance, General illness, Short and Long Term Disability, Vacation and Employee and Family Assistance Programs. For information on all our Benefit program offerings, click here: Benefits for government employees.

Working Conditions

This position is based in a comfortable office environment in Halifax. Standard hours of work are 35 hours per week from Monday to Friday. Occasional work outside regular hours may be required to support operational needs.

What We Offer

• Career development where you have access to career guidance, tools, resources, and ongoing training for every stage of your career
• Engaging workplace: our employees feel valued, respected, connected, and tuned in, we have forward-thinking policies and strategies
• Countless career paths
• A Dynamic, client-focused office environment where service excellence and teamwork are our focus.

Pay Grade:EC 05

Salary Range:$2,068.01 - $2,585.02 Bi-Weekly

Employment Equity Statement: Our goal is to be a diverse workforce that is representative, at all job levels, of the citizens we serve. The Government of Nova Scotia has an Employment Equity Policy, and we welcome applications from Indigenous People, African Nova Scotians, Persons of African Descent, Racialized Persons, Persons with Disabilities, 2SLGBTQIA+ Persons and Women in occupations or positions where they are under-represented. If you are a member of one of these equity groups, you are encouraged to self-identify on your electronic application.

Accommodation Statement: We are committed to providing an inclusive and accessible recruitment process. Candidates may request accommodations based on any grounds protected by the Human Rights Act. If you require an accommodation throughout the recruitment process, please contact us at [e-mail].

Current government employees may access this posting through the link below:

PLEASE NOTE: Candidates will not be considered for an interview if applications are incomplete or are missing information.

If you are receiving a pension from the Nova Scotia Public Service Superannuation Plan (PSSP) or any related plans, you cannot receive pension payments while contributing to the same plan. If you accept a position that requires PSSP contributions, your pension payments must be stopped. Please contact the Nova Scotia Pension Services Corporation for more information.

Offer of employment is conditional upon the completion of all applicable background checks and confirmation of credentials, the results of which must be satisfactory to the employer. We thank all applicants for the interest, however, only those selected for an interview will be contacted. All questions and concerns may be directed to [e-mail].