Senior Administrative Coordinator, ELT

The Government of Nova Scotia; Halifax; On-site; CAD 63,000 - 79,000; Full time

Benefits offered by this job

Comprehensive benefits

Defined benefit pension plan

Career development support (CPA)

Job summary

The Government of Nova Scotia’s Office of the Auditor General seeks a Senior Administrative Coordinator to support the Executive Leadership Team with complex calendars, confidential information flow and liaison across government. You’ll manage calendars, meetings, agendas and minutes, and maintain confidential files while coordinating with senior officials and committees.

The role emphasizes discretion, neutrality and professional communication, with opportunities for career development and

Qualifications

• Proven experience providing senior-level administrative support in public sector or professional services.
• Exceptional organizational skills with the ability to juggle priorities and deadlines.
• Excellent judgment, discretion and commitment to confidentiality and neutrality.
• Strong writing, proofreading and document production skills.
• Proficiency with MS Office and ability to learn new tools.
• Comfort liaising with senior officials and representing the Office professionally.
• Initiative, flexibility and independent problem solving.
• SAP experience is an asset.
• Experience creating data visualizations and infographics is an asset.

Responsibilities

• Provide high-level administrative support to the Auditor General, Deputy Auditor General, and senior leadership, including calendars, meetings, agendas, minutes and follow-up.
• Act as liaison with senior officials across government and committees.
• Draft, proofread and format confidential correspondence and reports.
• Coordinate design, layout and production of Auditor General reports to the House of Assembly and Public Accounts Committee.
• Develop and maintain procedures and workflows for a smoothly running office.
• Manage sensitive records and ensure secure handling of confidential materials.
• Coordinate HR-related tasks such as onboarding, orientation and service awards with the HR Director.
• Enter data in SAP across the employee lifecycle (onboarding, changes, offboarding, salary increases, time entry, self-service).
• Plan office-wide events and training, regional conferences and other Office-hosted activities.
• Provide backup support to the Administrative Assistant and coordinate office logistics.

Skills

Senior-level support

Organizational skills

Confidentiality

Writing & proofreading

MS Office

Liaising with officials

Problem solving

SAP familiarity

Data visualization

Tools

SAP

Job description

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Department: Office of the Auditor General

Location: HALIFAX

Type of Employment: Permanent

Union Status: Exclusion - Non Union - NSPG

Closing Date: 06-Oct-26 (Applications are accepted until 11:59 PM Atlantic Time)

About Us

The Office of the Auditor General serves the Nova Scotia House of Assembly and the people of Nova Scotia. Our vision is to be a relevant, valued and independent audit office serving the public interest as the House of Assembly’s primary source of assurance on government performance. The Office accomplishes this through the conduct of financial and performance audits of government departments and agencies, as well as entities which receive funding from the government. With approximately 40 dedicated professionals, we pride ourselves on promoting excellence, integrity, and a supportive workplace. For more information, please visit www.oag-ns.ca .

About Our Opportunity

We’re seeking an experienced, proactive Senior Administrative Coordinator to provide critical executive-level support to our Executive Leadership Team (ELT). In this trusted role, you’ll help keep the Auditor General, Deputy Auditor General, and senior leaders operating at their best by coordinating complex schedules, managing the flow of confidential information, and serving as a key link between our Office and senior officials across government and beyond.

The work is steady and detail-driven. You’ll manage calendars, coordinate meetings, keep correspondence and reports moving, and make sure the office runs smoothly day-to-day. Some periods are busier than others. This role suits someone who finds satisfaction in consistent, well-run processes and takes pride in getting the details right.

If you thrive in a professional environment where your judgment, discretion, and initiative are valued, this is your opportunity to make a meaningful impact behind the scenes.

What You'll Do:

• Provide high-level administrative support to the Auditor General, Deputy Auditor General, and senior leadership, including managing complex calendars, coordinating meetings, preparing agendas, taking minutes, and ensuring timely follow-up on action items.
• Act as a liaison with senior officials across government, legislative committees, and professional associations.
• Draft, proofread, and format confidential correspondence, reports, and official publications.
• Coordinate the design, layout, and production of Auditor General reports to the House of Assembly and Public Accounts Committee.
• Develop and maintain procedures, guides, and administrative workflows that keep the Office running smoothly.
• Anticipate information needs, manage sensitive records, and ensure secure handling of confidential materials.
• Coordinate select recurring items for the Human Resources Director: ergonomic assessment scheduling, new employee orientation scheduling, and years of service certificates production.
• Enter data across the employee life cycle in SAP: onboarding, position changes, offboarding, annual salary increases, time entry, and self-service account setup.
• Plan and coordinate office-wide activities and special projects, including staff days, training sessions organized by the Office, regional conferences and other Office-hosted events.
• Provide backup to the Administrative Assistant and coordinate office logistics as needed.

What You Bring:

• Proven experience providing senior-level administrative support, ideally in professional services, government, or public sector settings.
• Exceptional organizational skills with the ability to manage competing priorities and tight deadlines.
• Excellent judgment, discretion, and commitment to confidentiality and political neutrality.
• Strong writing, proofreading, and document production skills with a keen eye for detail.
• Proficiency with MS Office (Outlook, Word, Excel, PowerPoint) and the confidence to learn new technologies and tools.
• Comfort liaising with senior officials and representing the Office professionally.
• Initiative, flexibility, and confidence to solve problems independently.
• Proficiency with SAP is an asset.
• Experience creating data visualizations and infographics and an understanding of design principles and techniques is an asset.

What We Offer

Career development- We are committed to your professional growth as a CPA. We fund your annual CPD requirements and support participation in CPA Atlantic events and national legislative audit networks. Because our team is small, you won’t be siloed. You’ll contribute to the full audit lifecycle from planning through to reporting, building depth and breadth that is hard to find in larger organizations. You’ll also be mentored by senior CPAs who are invested in your success.

Comprehensive benefits - Competitive salary, extended health and dental benefits, life insurance, and a defined benefit pension plan

Salary Range: $2,439.73- $3,049.66 Bi-Weekly

Employment Equity Statement: Our goal is to be a diverse workforce that is representative, at all job levels, of the citizens we serve. The Government of Nova Scotia has an Employment Equity Policy, and we welcome applications from Indigenous People, African Nova Scotians, Persons of African Descent, Racialized Persons, Persons with Disabilities, 2SLGBTQIA+ Persons and Women in occupations or positions where they are under-represented. If you are a member of one of these equity groups, you are encouraged to self-identify on your electronic application.

Accommodation Statement: We are committed to providing an inclusive and accessible recruitment process. Candidates may request accommodations based on any grounds protected by the Human Rights Act.If you require an accommodation throughout the recruitment process, please contact us at [e-mail].

Current government employees may access this posting through the link below:

PLEASE NOTE: Candidates will not be considered for an interview if applications are incomplete or are missing information.

If you are receiving a pension from the Nova Scotia Public Service Superannuation Plan (PSSP) or any related plans, you cannot receive pension payments while contributing to the same plan. If you accept a position that requires PSSP contributions, your pension payments must be stopped. Please contact the Nova Scotia Pension Services Corporation for more information.

Offer of employment is conditional upon the completion of all applicable background checks and confirmation of credentials, the results of which must be satisfactory to the employer. We thank all applicants for the interest, however, only those selected for an interview will be contacted. All questions and concernsmay be directed [e-mail].