Senior Administrative Coordinator

CPABC Vancouver Chapter; Vancouver; On-site; CAD 61,600 - 73,150; Full time

Job summary

CPABC Vancouver Chapter is seeking a Senior Professional Development Operations Coordinator to support the delivery of our PD programs, coordinating scheduling, instructor communications, and venue logistics for both virtual and in-person formats.

This role operates under the guidance of the Associate Director, ensuring smooth operations and a high-quality experience for instructors, participants and stakeholders.

Qualifications

• Experience coordinating professional development programs.
• Ability to manage instructor contracts and communications.
• Experience coordinating venue logistics for in-person events.
• Experience hosting webinars and AV setup.
• Proven ability to work with multiple stakeholders.

Responsibilities

• Coordinate PD program scheduling across delivery formats.
• Liaise with CPA provincial bodies for shared courses.
• Manage venue coordination and on-site logistics.
• Prepare and issue instructor contracts and documentation.
• Host live webinars via Zoom and provide technical support.
• Oversee on-site registration, AV setup, and troubleshooting.
• Process PD invoices and financial reporting.

Skills

Scheduling

Instructor communications

Venue logistics

Documentation

Contract management

Event hosting

AV setup

Tools

SharePoint

Zoom

Scheduling tools

Job description

Position: Senior Professional Development Operations Coordinator

Reports To: Associate Director, Professional Development Operations and Delivery

Contract Type: Indefinite, Full Time

Job Summary

The Senior Professional Development Operations Coordinator supports the delivery and execution of our virtual and in-person Professional Development (PD) programs. This role is responsible for coordinating scheduling, instructor communications, venue logistics, and documentation processes. Working under the guidance of the Associate Director, Professional Development Operations and Delivery, the Senior Coordinator ensures smooth operations and a high-quality experience for instructors, participants, and stakeholders.

Key Responsibilities

Program and Speaker Coordination & Planning

• Collaborate with the Manager, PD Operations and Administrator, PD to schedule PD programs across various delivery formats, confirming availability, seminar content updates and speaker bios.
• Liaise with other CPA provincial bodies to coordinate shared course offerings, support scheduling and ensure consistent delivery.
• Monitor course registrations for shared courses with Western CPA provincial bodies and follow up as needed.
• Manage venue coordination for in-person PD programs, including venue booking, setup, and logistics.

Instructor & Program Support

• Prepare and issue instructor contracts for courses and PD events (i.e. Executive Programs, conferences, in-house and external training, etc.).
• Ensure all signed contracts are received, documented, and uploaded to SharePoint.

Virtual Seminar Monitoring & Hosting and On-Site Administration

• Host live webinars via Zoom, including setup of meeting configurations and providing technical support to instructors.
• Monitor virtual live sessions, including housekeeping announcements, introducing instructors, tracking attendance, launching polls, and assisting participants as needed.
• On site administration - Sets up registration table, projectors and other AV equipment; checks on proper room set-up and accurate signage; trouble shoots any problems the instructor might encounter; addresses requests by attendees with the venue; at the end of the day returns to the venue and "close up" (take down projectors, banner, store leftover material).

Tool Implementation & Documentation

• Work with new scheduling tools and maintain and update supporting documentation for departmental tools and resources, including user guides and operational checklists.
• Support the development, maintenance, and revision of instruction manuals, process documentation, and operational checklists to ensure accuracy and usability.
• Assist with editing and formatting PD Working Group (PDWG) course materials.

Administrative & Financial Support

• Assist with the processing of PD-related invoices, ensuring accuracy and timely submission.
• Support the reporting of partnership course registrations and related financial reporting.

The starting annual salary for this position is between $61,600.00 and 73,150.00 per annum, based on candidates’ qualifications, experience, and internal parity.

Why Join Our Team?

• Integrity: We do the right thing and inspire trust
• Inclusivity: We embrace differences and thrive together
• Forward-Thinking: We envision tomorrow and act with purpose today
• Social Responsibility: We protect the public interest and strengthen our communities

About CPABC

The Chartered Professional Accountants of British Columbia (CPABC) is the training, governing, and regulatory body for over 40,000 CPA members and 6,000 CPA students and candidates. CPABC carries out its primary mission to protect the public by enforcing the highest professional and ethical standards and contributing to the advancement of public policy. CPAs are recognized internationally for bringing superior financial expertise, strategic thinking, business insight, and leadership to organizations. CPABC is proud to have been presented with a seventh consecutive BC Top Employer award in 2026. The Chartered Professional Accountants of British Columbia (CPABC) is the training, governing, and regulatory body for over 40,000 CPA members and 6,000 CPA candidates.