Senior Administrative Clerk

BC Hydro; Campbell River; On-site; CAD 63,000 - 69,000; Full time

Benefits offered by this job

MoveUP/COPE affiliation

Job summary

BC Hydro is seeking an administrative work leader in Campbell River, BC, to support the Vancouver Island Capital Construction Division. The role involves coordinating office procedures, HR documentation, reports, and vendor payments, with a focus on leadership and strategic administration.

Ideal candidates will have 3–5 years of senior office experience and an Office Administration Certificate. This permanent full-time position offers growth within a unionized environment and a competitive

Qualifications

• High school graduation is required.
• 3–5 years office experience at a senior level.
• Leadership experience preferred.
• Office Administration Certificate is an asset.

Responsibilities

• Provides work leadership and coordinates administrative tasks.
• Prepares HR documents such as recruitments and changes of status.
• Plans and coordinates office space, moves, and equipment.
• Prepares reports, memos, and organization charts and tracks deadlines.
• Manages invoices, expense claims, purchase orders, and purchasing of supplies.
• Maintains off-site records and provides software assistance.
• Supports other staff with various office duties.

Skills

Leadership experience

Senior office experience

Education

High school diploma

Office Administration Certificate

Job description

Job Location: Campbell River, Vancouver Island, BC

Employment type: Permanent

Hours of work: Full-time (37.5 hrs/week)

Annual Salary: $63,200.00 - $68,600.00

No. of positions: 1

Closing date: October 19, 2026

This position will support Vancouver Island Capital Construction Division as a work leader for projects on the Campbell River System and across the Vancouver Island region. The successful candidate will also support the Division Manager and Sr. Construction Managers and should have an ability to perform competently at an Admin-1 level for strategic thinking, execution and working smart, relationship and developmental collaboration, communication, presence and self management.

What you'll do

• Performs a work leadership function and coordination role and performs some of the same functions as other lower level administrative support staff. Provides information on office procedures, policy changes in protocol and various standards; exchanges information on existing programs and services, i.e. training information, computer information, upgrades, etc.
• Prepares various HR documents such as recruitments; documentation for new hires, changes of status; terminations, etc.
• Participates in the planning, scheduling, coordination and organization of office accommodations and moves of employees, arranges phones and office equipment relocations. Acts as liaison for building facility failures and problems and ensures they are reported to the appropriate personnel.
• Manages and/or composes various reports, presentation material, letters, memos, organization charts, etc. Informs managers of deadlines for action items and requests for draft replies and correspondence and initiates action to ensure that responses are received and actions taken by appropriate deadline. Coordinates and follows-up on the flow of information between the manager and direct reports. Prepares and/or submits various reports such as overtime, salary time, pay reports, monthly reports, etc.
• Communicates verbally and in writing with external and internal correspondents, responding directly, or referring to others as appropriate.
• Administers and processes invoices, expense claims, purchase orders, purchasing of stationery and/or office equipment, travel costs, purchasing card, local purchases. Approves payments up to delegated signing authority.
• Manages and maintains off-site records; uses a variety of software to create documents, presentations, reports and correspondence. Provides assistance/solutions on office equipment problems. Reviews requirements for equipment and services to be purchased and/or leased and makes recommendations for a variety of office equipment. Acts as a resource and assists others with various software applications.
• Performs duties of a minor nature related to the above duties that do not affect the rating of the job.

What you bring

• High school graduation. Completion of an Office Administration Certificate Program considered an asset. Demonstrated leadership experience.
• Three (3) to five (5) years office experience at a senior level.

What we offer

This position is affiliated with the Movement of United Professionals union (MoveUP/COPE). http://moveuptogether.ca

We're always looking for exceptional people to bring new ideas, fresh thinking and the motivation to help shape the electricity system in B.C. It's an exciting time to be a part of our team as we invest in our system and prepare to meet the challenges of tomorrow.

Our values guide our work. Want to join us?

We are safe.

We are here for our customers.

We are one team. We act with integrity.

We respect our province.

We are forward thinking.

BC Hydro is an equal opportunity employer.