Senior Administrative Assistant

LGC; Vaughan; Hybrid; CAD 70,000 - 90,000; Full time

Benefits offered by this job

Comprehensive medical, dental and vis​

RRSP with matching employer

Group retirement plan

PTO and Personal Care Days

Professional development across TRC &L

Gym membership discount

Cheer Program recognition

Companywide social events

Job summary

LGC is seeking a Senior Administrative Assistant to the EVP for its Vaughan, Ontario-based team. The role reports to the Executive VP and GM of LGC Toronto Research Chemicals and involves high-level executive support, calendar and travel coordination, correspondence, and liaison with executives.

The position is full‑time with a hybrid work arrangement (3 days on site) and offers comprehensive benefits, RRSP matching, and opportunities for professional development within the LGC networks.

Qualifications

• Bachelor's degree required with sciences background.
• Minimum 5 years' experience providing executive support for upper-level management.
• Strong organizational skills with ability to manage multiple tasks and attention to detail.

Responsibilities

• Assist the EVP/Site General Manager with daily administrative duties and a broad range of tasks including calendar management, expense reporting, correspondence, travel planning, and preparing documents for meetings.
• Coordinate logistics for high-level meetings with internal and external stakeholders and support ELT/SLT activities.
• Draft reports, letters, and proposals; prepare communications with senior management at company and group level; support external commitments for the EVP.
• Attend meetings as needed, schedule senior management and group executive meetings, and track action items for follow-up.
• Provide front desk support as needed (phones, deliveries, visitor sign-in) and support ad hoc projects.

Education

Bachelor's degree with sciences background

Job description

LGC Standards is a division of LGC Group, the UK’s designated National Measurement Institute for chemical and bioanalytical measurements. We are a leading global manufacturer and service provider of quality assurance and research tools, supporting analytical needs in more than 120 countries worldwide. We use our expertise to produce to the highest standards, including ranges produced under ISO/IEC 17025 and accredited to ISO 17034. Our wide range of reference materials and proficiency testing schemes is complemented by our experience in outsourcing and customs, enabling us to adapt quickly to provide tailored solutions that meet our customers’ analytical needs. We innovate and apply science in order to ensure the safety and integrity of products and services, in line with our vision of science for a safer world.

LGC Standards is a division of LGC Group, the UK’s designated National Measurement Institute for chemical and bioanalytical measurements. We are a leading global manufacturer and service provider of quality assurance and research tools, supporting analytical needs in more than 120 countries worldwide. We use our expertise to produce to the highest standards, including ranges produced under ISO/IEC 17025 and accredited to ISO 17034. Our wide range of reference materials and proficiency testing schemes is complemented by our experience in outsourcing and customs, enabling us to adapt quickly to provide tailored solutions that meet our customers’ analytical needs. We innovate and apply science in order to ensure the safety and integrity of products and services, in line with our vision of science for a safer world.

LGC are market leaders within the life-science sector, we deliver commercially viable solutions, products and technology platforms to our customers that bring new therapies to market; optimize food safety and production. Our motto “Science for a safer world” is something we never lose sight of.

We encourage team collaboration and in doing so, we have created our own way of reaching objectives and taking care of our people.

Here at LGC, we are deeply rooted in the behaviours we expect from all our colleagues, we will provide you with excellent opportunities, the latest technology and practices and we are passionate about making a difference.

Job Description

We are looking for an enthusiastic and self-driven full-time, permanent Senior Administrative Assistant to the EVP to join our LGC Standards team. This position is based out of Vaughan, ON and reports into the Executive VP and GM of LGC, Toronto Research Chemicals.

Position Summary

The Senior Administrative Assistant provides administrative support to the EVP/ Site General Manager to ensure that the day-to-day operation is conducted in an efficient, coordinated and highly professional manner in all activities supporting all areas of operations. The Senior Administrative Assistant serves as the primary point of contact for internal and external constituencies on all matters. The Senior Administrative Assistant acts as a liaison to the executive and senior management teams at the company; organizes and coordinates executive outreach and external relations efforts; and oversees special projects.

Key Accountabilities

• Assists the EVP/Site General Manager with daily administrative duties and completes a broad variety of administrative tasks that include managing an active calendar of appointments; completing expense reports; composing and preparing correspondence; arranging travel plans, itineraries and agendas and compiling documents and presentations for meetings
• Communicates with the general staff on the EVP's behalf and coordinates logistics with high-level meetings both internally and externally. Coordinates meetings and strategic activities with the ELT, SLT, The Management Team at Division and Group
• Communicates directly and on behalf of the EVP with global Group Leadership and others on matters related to programmatic initiatives as directed
• Drafts reports, letters and proposals, prepares and coordinates oral and written communication with senior management at company and group level
• Supports EVP in his/her external commitments related to the company including service on external boards, committees and other groups
• Participates as an adjunct member of the ELT including assisting in scheduling, attending meetings. Represents the EVP in designated meetings as required
• Assists in coordinating the agenda of senior management and group executive meetings. Prepares an account of the meetings as required and designates and follows up on assigned action items
• Provide assistance as needed to front desk operations to include but is not limited to, answering phones, accepting package and other deliveries, lunchtime relief, and greeting and signing in visitors/guests
• Performs ad hoc projects as assigned

Qualifications

• Bachelor's degree with sciences background and an all-round interest in national and global issues.
• Minimum 5 years' experience providing executive support for upper-level management preferably in a related organization.
• Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.

Pay range for this role is

Minimum: CAD $70,000 / yearly

Maximum: CAD $90,000 / yearly

The salary range provided covers the minimum and maximum amounts projected for this role. The base salary will be influenced by factors like experience, skills, and location.

What we offer (Canada based-employees)

• Comprehensive medical, dental and vision benefits for employees and dependents
• RRSP with matching employer contribution
• Group retirement plan
• PTO and Personal Care Days
• Professional development and extended growth opportunities across the TRC and LGC networks
• Subsidized corporate gym membership with GoodLife Fitness and store and restaurant discounts
• Cheer Program where employees are recognized for outstanding work
• Companywide social events

The role requires standard business office hours with some flexibility because the position is more about accomplishing tasks and objectives with a high level of responsiveness than adhering to a set work schedule. Occasionally, there is a need to work additional hours on evenings or weekends to support company events. The position does not require travel on a regular basis.

We are operating on a hybrid work arrangement with 3 days working on site. The role operates as supporting Senior Leaders on site and may on occasion require additional days on site.

ABOUT LGC

LGC is a leading, global life science tools company, providing mission-critical components and solutions into high-growth application areas across the human healthcare and applied market segments. Its high-quality product portfolio is comprised of mission-critical tools for genomic analysis and for quality assurance applications, which are typically embedded and recurring within our customers’ products and workflows and are valued for their performance, quality, and range.

OUR VALUES

• PASSION
• CURIOSITY
• INTEGRITY
• BRILLIANCE
• RESPECT

EQUAL OPPORTUNITIES

LGC strongly believes that every job applicant and employee should be valued for their individual talents regardless of age, disability, race, color, ethnic or national origin, sex, sexual orientation, gender reassignment, marital or civil partnership, pregnancy or maternity, religion, or belief. Short listing, interviewing and selection will always be carried out without regard to gender, sexual orientation, marital status, color, race, nationality, ethnic or national origins, religion or belief, age, or trade union membership.

For more information about LGC, please visit our website www.lgcgroup.com

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