Senior Administrative Assistant

Mackenzie Investments; Toronto; Hybrid; CAD 51,000 - 64,000; Full time

Benefits offered by this job

Competitive compensation & recognition

Employee benefits & insurance

Retirement savings programs

Work life balance

Inclusive culture & diversity

Job summary

Mackenzie Investments in Ontario is seeking a Senior Administrative Assistant to support the Regional Vice Presidents Ontario teams. The role focuses on coordinating meetings, preparing reports, and managing travel and expenses using Salesforce and MS Office.

The ideal candidate has 3+ years of administrative experience, strong communication and organizational skills, and a professional approach to handling confidential information in a fast-paced environment. Hybrid work arrangement offered.

Qualifications

• 3+ years’ experience as an Administrative Assistant
• Excellent communication skills, both verbal and written
• Proficient with MS Office applications (Word, Outlook, Excel, PowerPoint) and Salesforce at the intermediate level
• Ability to handle confidential information professionally
• Detail-oriented with strong organizational skills

Responsibilities

• Co-ordinate and organize team and client meetings utilizing Salesforce.
• Monthly RTM meetings scheduled in coordination with Sales Enablement; book rooms and catering.
• Process online SNAP requests via IGM Intranet for staffing and facilities.
• Coordinate travel arrangements, roadshows, and prepare expense reports.
• Provide general admin duties: scheduling, drafting reports, presentations, photocopying and scanning.
• Prepare/maintain spreadsheets and presentations in PowerPoint; order office supplies.

Skills

Excellent communication

Organizational skills

Multi-tasking

Independent & team work

Detail oriented

Confidential handling

Tools

Salesforce

MS Office

Word

Excel

PowerPoint

Outlook

Job description

Job Description

Grade: S4

Referral Level: Level 2

Division: MI-DR

GM Financial Inc. is a leading wealth and asset management company in Canada, managing approximately$310billionin assetsas of December 31, 2025. It offers financial planning and investment services to over two million Canadians through IG Wealth Management and Mackenzie Investments.

Mackenzie Investments, founded in 1967, is a key part of IGM's business model, serving as a comprehensive asset-management partner for Canadian financial advisors and their clients.

At Mackenzie Investments You Can Build Your Career with Confidence.We are proud to be recognized as one of Canada’s Top 100 Employers for the fourth consecutive year and one of Canada’s Best Diversity Employers. Our vision and strategy aim to innovate the industry and support Canadians in achieving their financial goals.

Join our team to engage in continuous learning and skill development in a supportive environment.Experience the best of both worlds with our hybrid work environment, where you spend three days a week in the office, connecting, collaborating, and enjoying quality time with your amazing colleagues!Our Values: Be better;we strive for improvement in everything we do.Be accountable;we foster clarity and are empowered to act responsibly.Be a team;we are united to drive collective impact to achieve our goals.

Position

Mackenzie Financial Corporation is currently accepting applications for the position of Senior Administrative Assistant. This position will be part of Mackenzie’s Retail Distribution Ontario team, providing administrative support to the Regional Vice Presidents Ontario teams. The successful candidate’s specific responsibilities include:

• Co-ordinating and organizing team and client meetings utilizing Salesforce to confirm Product Managers / client meetings.
• Monthly Regional Team Meetings (RTM) to be scheduled in coordination with Sales Enablement, booking meeting rooms and catering.
• Processing online SNAP requests via IGM Intranet for staffing updates as needed as well as housekeeping and facilities requests.
• Catering requirements as needed for team meetings using internal catering or external vendors.
• Commission Statements for Wholesalers to be distributed on a monthly basis as provided by HR Compensation.
• Co-ordinating travel arrangements, roadshows, and preparing expense reports
• Providing general administrative duties, such as scheduling meetings, drafting and preparing reports and presentations, photocopying and scanning
• Supporting the teams by performing tasks as required to meet deadlines
• Preparing / maintaining spreadsheets, analyzing data, and creating presentations in PowerPoint
• Ordering and maintaining general office supplies.
• Testing of internal controls and documenting procedures
• Performing general accounting and other administrative duties as required
• Provide coverage and share duties with other members of the administrative support team as required

The successful candidate requires the following qualifications:

• A minimum of 3+ years’ experience as an Administrative Assistant
• Excellent communication skills, both verbal and written, and excellent interpersonal skills to interact with individuals at all levels of the organization
• Proficient with MS Office applications (Microsoft Word, Outlook, Excel, PowerPoint) and Salesforce at the intermediate level
• Exceptional technology skills and digital savvy; supporting paper-free business environments; utilizing technology for document management; facilitating team collaboration, etc
• Ability to handle confidential information professionally
• Detail-oriented, accurate and able to perform in a fast-paced environment
• Outstanding organizational, planning and prioritization skills
• Ability to multi-task to manage/prioritize multiple projects simultaneously as requiredAbility to work well independently and within a team environment

The expected annual base salary range for this role is $51,000 - $64,000, which is determined based on skills, knowledge and experience and geographic location. In addition to base salary, this role is eligible for annual short-term incentive, health and well-being benefits, retirement and savings plan, paid time off and career development.

Benefits

• COMPETITIVE COMPENSATION & RECOGNITION:competitive base salary, performance-weightedbonus, education/career support, option to join Employee Share Purchase Plan with employer matchingcomponent.
• EMPLOYEE BENEFITS & INSURANCE:competitive health and dental coverage, flexible plan for you and your family and short-term & long-term disability plans.
• RETIREMENT SAVINGS PROGRAMS:voluntaryGroup RRSP enrolment with employer matchingcomponent.
• WORK LIFE BALANCE:paid volunteer days, competitive time off including 10 wellness days off,WorkPerksdiscount program, hybrid & flex work arrangements.
• INCLUSIVE CULTURE AND DIVERSITY:living our core values: Be a Team, Be Accountable, Be Better, engaging with community through Business Resource Groups (BRG communities are volunteer employee-led groups formed around a common interest, identity, or background).

IGM is a diverse workplace committed to doing business inclusively - this starts with having a representative workforce! We encourage applications from all qualified candidates that represent the diversity present across Canada – including racialized persons, women, Indigenous persons, persons with disabilities, 2SLGBTQIA+ community, gender diverse and neurodiverse individuals, as well as all who may contribute to the further diversification of ideas.

Mackenzie Investments is an accessible employer committed to providingbarrier-free recruitment experience. If you require accommodation or this information in an alternate format at any stage of the recruitment process, please reach out to the Talent Acquisition team who will work with you to meet your needs.

Artificial Intelligence in Recruitment:As part of our Talent Acquisition process, we may use artificial intelligence and automated tools to support activities such as candidate sourcing, application review, and interview scheduling.These tools support the recruitment process; all hiring decisions are made by people.

We thank all applicants for their interest in Mackenzie Investments; however, only those candidates selected for an interview will be contacted.