Senior Administrative Assistant

Citi; Mississauga; On-site; CAD 60,000 - 90,000; Full time

Job summary

Citi in Mississauga is seeking a Senior Executive Assistant to provide high-level administrative support to a C16 level manager and a department. You will manage calendars, coordinate meetings, arrange travel, prepare materials, and handle expense reporting with precision.

The role requires strong Microsoft Office skills, excellent communication, and the ability to learn new systems quickly. This is a full-time position based in Canada, with a focus on governance and efficiency in a fast-paced

Qualifications

• Experience in office administration, preferably in financial services.
• Proficiency in Microsoft Office.
• Strong written and verbal communication skills.
• Ability to learn new systems quickly and work independently.

Responsibilities

• Support a C16 level manager and department calendars.
• Coordinate appointments, meetings and conference calls.
• Prepare materials and presentations.
• Arrange travel and manage expense reports.
• Train and coach administrative staff when required.

Skills

Microsoft Office

Written and verbal communication

Attention to detail

Independent work

Education

Bachelor's degree or equivalent

Job description

The Senior Executive Assistant provides support to another individual or group of individuals by handling correspondence, managing calendars and appointments, arranging conferences and conference calls, making travel arrangements and providing other administrative tasks.

Responsibilities

• Directly supports a C16 level manager and generally supports an entire department
• Manages day to day calendar(s) of senior management
• Coordinates all aspects of executive level manager appointments, meetings, receptions and conference calls
• May prepare and review materials and correspondence for meetings
• Assist with creation/modification of presentations, spreadsheets, and other various documents
• Coordinates travel arrangements; prepare and distribute schedules/agendas for travel
• Prepares, reconciles, and tracks expense reports through Travel and Entertainment Expense system
• Orders supplies and process invoices through Procure to Pay system
• Process and follow-up on Virtual Requests
• Assists in ad-hoc reports special projects as needed
• Trains, coaches or guides other administrative staff when required
• Appropriately assess risk when business decisions are made, demonstrating particular consideration for the firm's reputation and safeguarding Citigroup, its clients and assets, by driving compliance with applicable laws, rules and regulations, adhering to Policy, applying sound ethical judgment regarding personal behavior, conduct and business practices, and escalating, managing and reporting control issues with transparency.

Qualifications

• Previous office administration experience preferably within a large and complex financial services or similar organization
• Highly proficient in Microsoft Office
• Consistently demonstrates clear and concise written and verbal communication skills
• Demonstrated ability to quickly gain command of new systems
• Self-motivated and detail oriented

Education

• Bachelor's/University degree or equivalent experience

Job Family Group

Business Strategy, Management & Administration

Job Family

Administrative Support

Time Type

Full time

Primary Location Full Time Salary Range

$0.00 - $0.00

Most Relevant Skills

Please see the requirements listed above.

Other Relevant Skills

For complementary skills, please see above and/or contact the recruiter.

Automated Processing and AI

We use automated processing, including artificial intelligence, for our legitimate business interests (or our reasonable and appropriate business purposes) to identify and align the candidate's skills and abilities with a specific job opening. Additionally, if you so choose, or consent, we can match your skills and abilities to other suitable roles at Citi.

Importantly, all our hiring processes and decisions, including determining your suitability for a role, are conducted, checked, and decided by individuals. Our automated processing and AI do not involve relying on automatic or autonomous decision-making. Please refer to any Jurisdictional Considerations, with specific provisions for your country (where relevant) for further details.

This job opening is for an existing job vacancy.

Citi is an equal opportunity employer, and qualified candidates will receive consideration without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other characteristic protected by law.

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