Senior Administrative Assistant

Citigroup Inc.; Mississauga; On-site; CAD 75,000 - 115,000; Full time

Job summary

Citigroup Inc. is seeking a Senior Executive Assistant to provide high-level administrative support to a C16 level manager and department. You will manage day-to-day calendars, coordinate appointments, meetings, receptions, and conference calls, and prepare materials for discussions.

You will also assist with travel arrangements, expense reporting, and the creation or modification of presentations and documents while maintaining risk awareness and confidentiality across the firm.

Qualifications

• Previous office administration experience in a large financial services setting.
• Highly proficient in Microsoft Office.
• Clear and concise written and verbal communication.
• Able to quickly learn new systems.
• Self-motivated and detail oriented.

Responsibilities

• Directly supports a C16 level manager and department.
• Manages day-to-day calendars for senior management.
• Coordinates appointments, meetings, receptions, and conference calls.
• Prepares materials and correspondence for meetings.
• Assists with presentations, spreadsheets, and documents.
• Arranges travel and prepares travel schedules.
• Prepares and tracks expense reports.
• Processes invoices through Procure to Pay system.
• Supports ad-hoc reports and special projects.
• Trains and guides other administrative staff.
• Assesses risk and ensures compliance with laws and firm policies.

Skills

MS Office

Communication

Adaptability

Attention to detail

Education

Bachelor's/University degree or equivalent experience

Job description

The Senior Executive Assistant provides support to another individual or group of individuals by handling correspondence, managing calendars and appointments, arranging conferences and conference calls, making travel arrangements and providing other administrative tasks.

Responsibilities

• Directly supports a C16 level manager and generally supports an entire department
• Manages day to day calendar(s) of senior management
• Coordinates all aspects of executive level manager appointments, meetings, receptions and conference calls
• May prepare and review materials and correspondence for meetings
• Assist with creation/modification of presentations, spreadsheets, and other various documents
• Coordinates travel arrangements; prepare and distribute schedules/agendas for travel
• Prepares, reconciles, and tracks expense reports through Travel and Entertainment Expense system
• Orders supplies and process invoices through Procure to Pay system
• Process and follow-up on Virtual Requests
• Assists in ad-hoc reports special projects as needed
• Trains, coaches or guides other administrative staff when required
• Appropriately assess risk when business decisions are made, demonstrating particular consideration for the firm's reputation and safeguarding Citigroup, its clients and assets, by driving compliance with applicable laws, rules and regulations, adhering to Policy, applying sound ethical judgment regarding personal behavior, conduct and business practices, and escalating, managing and reporting control issues with transparency.

Qualifications

• Previous office administration experience preferably within a large and complex financial services or similar organization
• Highly proficient in Microsoft Office
• Consistently demonstrates clear and concise written and verbal communication skills
• Demonstrated ability to quickly gain command of new systems
• Self-motivated and detail oriented

Education

• Bachelor's/University degree or equivalent experience

------------------------------------------------------

Job Family Group

Business Strategy, Management & Administration

------------------------------------------------------

Job Family

Administrative Support

------------------------------------------------------

Time Type

Full time

------------------------------------------------------

Primary Location Full Time Salary Range

$0.00 - $0.00

------------------------------------------------------

Most Relevant Skills

Please see the requirements listed above.

------------------------------------------------------

Automated Processing and AI

We use automated processing, including artificial intelligence, for our legitimate business interests (or our reasonable and appropriate business purposes) to identify and align the candidate's skills and abilities with a specific job opening. Additionally, if you so choose, or consent, we can match your skills and abilities to other suitable roles at Citi.

Importantly, all our hiring processes and decisions, including determining your suitability for a role, are conducted, checked, and decided by individuals. Our automated processing and AI do not involve relying on automatic or autonomous decision-making. Please refer to any Jurisdictional Considerations, with specific provisions for your country (where relevant) for further details.

------------------------------------------------------

This job opening is for an existing job vacancy.

------------------------------------------------------

Citi is an equal opportunity employer, and qualified candidates will receive consideration without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other characteristic protected by law.

If you are a person with a disability and need a reasonable accommodation to use our search tools and/or apply for a career opportunity review Accessibility at Citi.
View Citi’s EEO Policy Statement and the Know Your Rights poster.