Senior Administrative Assistant

Baker Tilly; Courtice; On-site; CAD 50,000 - 70,000; Full time

Job summary

Baker Tilly KDN is seeking a Senior Administrative Assistant to support multiple partners with comprehensive administrative duties. The ideal candidate will possess strong organizational skills, attention to detail, and the ability to manage confidential information and tight deadlines, contributing to the firm’s overall success.

Benefits

Flex time and paid overtime program

Comprehensive health and RRSP matching program

Ongoing training and support for professional development

Team building adventures

A fun and friendly working environment

Qualifications

• 2-4 years’ experience as an executive assistant or similar role.
• Experience in public accounting is desirable.
• Strong organizational skills and ability to multitask.

Responsibilities

• Manage calendars and schedule appointments for partners.
• Provide administrative support and handle correspondence.
• Organize travel itineraries and prepare expense forms as needed.

Skills

Attention to detail

Time management

Interpersonal relations

Adaptability

Professionalism

Education

Bachelor’s degree or equivalent work experience

Tools

Microsoft Office Suite

CaseWare

Tax Prep applications

Job description

Baker Tilly KDN is seeking a skilled Senior Administrative Assistant. Are you attentive to detail, responsible and want to play a part in the success of our firm? As a key contact, the role of the Senior Administrative Assistant is to provide quality administrative and organizational support, to the Firm and typically for three to five Partners. Senior Administrative Assistant’s work alongside the Partners to proactively support their day-to-day needs and management of the client. This role reports to the COO and is part of the Administrative Team.

Why join the Baker Tilly KDN team?

With BT KDN, you can find a career that’s uniquely you. Our professionals are encouraged toBe Trueto their values and ambitions. Our mission is to develop and support great people so they can feel their best, be their best and bring their best. When you join our firm, you can expect :

• Flex time and banked / paid overtime program (say hello to summer Fridays off)
• Competitive compensation and benefits package including comprehensive health and RRSP matching program
• A leadership team committed to your success
• Challenging and varied assignments
• Ongoing training and support for professional development
• Team building adventures (we've thrown axes, taken a rivercruiseand played dodgeball - just to name a few)
• A professional,funand friendly working environment

What would you be doing?

• Collaborating with administrative team and providing backup when needed. Must be affluent in all current duties of our Admin Assistants.
• Managing calendars, scheduling appointments, coordinating meetings, and handling correspondence (emails, letters, phone calls) on behalf of partners.
• Assembling and / or reviewing all documents, reports, presentations, and proposals for meetings and client presentations.
• Serving as a point of contact for clients and internal team, answering enquiries, and relaying messages between clients / team and partners.
• Work with Office Admin Manager on all month end deadlines and be proactive in managing directly with preparers and Managers.
• Duplicate email inbox so can answer questions for the Partner.
• Proactive with clients to bring in their work.
• Schedule client year end meetings.
• Set up Client Onboarding Meetings, work with Marketing on events.
• Assist with Client Onboarding to ensure positive experience and information set up.
• Arrange meetings, setting up meeting rooms, testing AV, providing all documents required, preparing agenda, and taking meeting minutes if requested. Follow up on action items.
• Assisting with special projects, complex documents, research, data analysis, and preparing reports.
• Assist with invoicing and management of WIP, be proactive with invoicing and AR (working with AR team).
• Complete tasks such as CRA Calls; OAR filing; CDA Elections; CPD Certificates and management.
• Organizing travel itineraries, booking flights, hotels, and transportation. Prepare expense forms as needed.

Skills & Abilities :

• Demonstrated ability to engage in exceptional interpersonal relations with clients and team members
• Accuracy, precision and acute attention to detail are essential
• Ensures professionalism, discretion, integrity and tact in performance of duties
• Adaptable, positive can-do attitude and ability to juggle multiple priorities
• High collaboration with existing team members
• Excellent time management, position is involved with tight and fixed deadlines

Who is our ideal candidate?

• Bachelor’s degree or equivalent work experience with administration and accounting acumen.
• 2-4 years’ experience as an executive assistant, Senior Administrative assistant, or similar role.
• Previous experience working in a partnership or professional services firm supporting multiple senior staff
• Strong organizational and time management skills.
• Excellent communication skills, both written and verbal.
• Proficiency in office software, including Microsoft Office Suite.
• Attention to detail and the ability to multitask.
• Discretion and the ability to handle confidential information.
• Adaptability and the ability to work well under pressure.
• Professionalism and a customer-service-oriented mindset.
• Experience in public accounting is desirable.
• Familiarity with CaseWare and Tax Prep applications are an asset.

About Baker Tilly KDN

Baker Tilly KDN LLP (BT KDN) is a full-service accounting firm providing assurance, tax and related business advisory services to a broad range of clientele from our offices in Peterborough, Lindsay, Courtice and Cobourg. With 18 partners and more than 130 employees, BT KDN is the largest locally owned and operated regional accounting firm in Central Ontario. We have strong community roots and believe in providing our clients with high quality, personalized service.

In addition to top-notch assurance and tax guidance, BT KDN stands out by providing dynamic value-added expertise in a number of specific areas, including audit and accounting, tax, business valuations, corporate finance, cybersecurity, and data analytics.

Interested applicants should apply by July 22, 2024at 4 p.m. at

• Baker Tilly KDN LLP is an equal opportunity employer and does not discriminate in employment on the basis of race, colour, religion, gender, national origin, political affiliation, parental status, marital status, sexual orientation, disability, age, or other non-merit factors. Baker Tilly KDN LLP is dedicated to fostering, supporting and celebrating a diverse workplace. Accommodation is available to all applicants upon request throughout our recruitment and selection process. Please contact us at if you require accommodation. We will work with all applicants to accommodate their accessibility needs.

Baker Tilly KDN LLP is a member of Baker Tilly Canada Cooperative, which is a member of the global network of Baker Tilly International Limited. All members of Baker Tilly Canada Cooperative and Baker Tilly International Limited are separate and independent legal entities.

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