Senior Administrative Assistant

WestJet Group; Calgary; On-site; CAD 60,000 - 80,000; Full time

Benefits offered by this job

Travel privileges for you and family

Savings and benefits programs

Fun and friendly culture

Job summary

WestJet Group in Calgary is seeking a Senior Administrative Assistant to support the VP & Senior VPs in our Finance organization, managing complex calendars, handling confidential documents, and coordinating cross-functional meetings.

The role requires 8–10 years of senior EA experience, strong communication, Microsoft Office, and the ability to work independently in a fast-paced environment; we offer travel perks and a collaborative culture.

Qualifications

• 8–10 years of experience in a senior administrative or executive assistant role, preferably in a corporate, finance, or executive office setting.
• Post-secondary education in business administration or a related field.
• Exceptional written and verbal communication skills, with a proven ability to manage confidential information.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), MS Teams, and SharePoint.
• Strong organizational and time management skills, with the ability to prioritize multiple priorities within a fast-paced environment.
• Attention to detail and accuracy of work.
• Self-starter with a high degree of professionalism and the ability to work independently.

Responsibilities

• Provide comprehensive calendar management and scheduling support to Senior Vice Presidents, Vice Presidents, and their Directors as required.
• Handle confidential communications and documents with discretion and sound judgment.
• Serve as a liaison, providing tactful guest service to internal stakeholders and external contacts, including government officials and executive guests.
• Draft, edit, and distribute professional correspondence and communications on behalf of leadership.
• Coordinate logistics for meetings, including venue booking, catering, travel arrangements, and technology setup.
• Attend confidential meetings and accurately record minutes and action items.
• Coordinate executive supplier meetings with strong attention to detail.
• Support the development of presentations and internal communications.
• Manage expense reporting, time entry approvals (Kronos), and digital filing systems.
• Assist with invoice processing and purchase order coordination.
• Facilitate onboarding and workspace setup for new hires across the Finance teams.
• Organize team events, offsites, and group activities.
• Provide backup support to the Executive Assistant to the EVP & CFO as needed.
• Continuously seek opportunities to improve administrative processes and team efficiency.

Skills

Communication

Organization

Time management

Attention to detail

Professionalism

Relationship building

Education

Bachelor's degree in Business Administration

Tools

Microsoft Office

MS Teams

SharePoint

Job description

This position requires in-person collaboration up to five days a week. This arrangement is subject to change based on business requirements.

Why WestJet

Since our story took off in 1996, WestJet has strived to enrich the lives of everyone in our world; a career with us is no exception. We’re proud to be one of Canada’s most admired and respected corporate cultures and continuously aim for the highest standards of service and success.

Join us, this is where your career story takes off.

Overview Of The Role

Are you a proactive, highly organized professional with a passion for supporting senior executives in a fast-paced, dynamic environment? WestJet is seeking a Senior Administrative Assistant to provide support to the VP & Senior VPs within our Finance organization. This role is ideal for someone who thrives when managing complex schedules, handling sensitive information with discretion, and fostering strong cross-functional relationships.

You’ll be a key partner to our Finance Senior Leadership Team, which includes Treasury, Supply Chain & Procurement, FP&A, Controller, Payment Services, and Tax functions. Your ability to anticipate needs, manage competing priorities, and maintain a positive, calm, professional demeanor will be essential to your success.

Key Deliverables Include

• Provide comprehensive calendar management and scheduling support to Senior Vice Presidents, Vice Presidents, and their Directors as required.
• Handle confidential communications and documents with discretion and sound judgment.
• Serve as a liaison, providing tactful guest service to internal stakeholders and external contacts, including government officials and executive guests.
• Draft, edit, and distribute professional correspondence and communications on behalf of leadership.
• Coordinate logistics for meetings, including venue booking, catering, travel arrangements, and technology setup.
• Attend confidential meetings and accurately record minutes and action items.
• Coordinate executive supplier meetings with strong attention to detail.
• Support the development of presentations and internal communications.
• Manage expense reporting, time entry approvals (Kronos), and digital filing systems.
• Assist with invoice processing and purchase order coordination.
• Facilitate onboarding and workspace setup for new hires across the Finance teams.
• Organize team events, offsites, and group activities.
• Provide backup support to the Executive Assistant to the EVP & CFO as needed.
• Continuously seek opportunities to improve administrative processes and team efficiency.

Experience And Qualifications

• Minimum 8-10 years of experience in a senior administrative or executive assistant role, preferably in a corporate, finance, or executive office setting.
• Post-secondary education in business administration or a related field.
• Exceptional written and verbal communication skills, with a proven ability to manage confidential information.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), MS Teams, and SharePoint.
• Strong organizational and time management skills, with the ability to prioritize multiple priorities within a fast-paced environment.
• Attention to detail and accuracy of work.
• Self-starter with a high degree of professionalism and the ability to work independently.
• Demonstrated ability to build strong relationships across all levels of the organization.

The Benefits Of Being a WestJetter

WestJet provides all WestJetters with a competitive total rewards package. On top of that, we offer:

• A fun and friendly culture with colleagues who work together to win
• Travel privileges for you and your family, effective from your start date
• Savings and Benefit programs that are flexible to meet your specific needs

About WestJet Group Of Companies

WestJet took to the skies in 1996 with just over 200 employees and three aircraft operating service to five destinations. Since then, WestJet has pioneered low-cost travel in Canada, cutting airfares in half, and increasing the flying population in Canada by more than 50 per cent. Since the Sunwing Airlines integration in 2025, more than 15,000 WestJetters support nearly 200 aircraft and connect guests to our global network of more than 100 destinations across North America, Central America, the Caribbean, Europe and Asia. The WestJet Group is a major Canadian employer and includes WestJet Airlines, WestJet Encore and Sunwing Vacations Group. We’re Canada’s leading value airline and largest vacation provider, with a united purpose of providing affordable and accessible air and vacation travel to Canadians.

Our safety promise

At WestJet, the safety and security of our people and our guests is a core value and at the heart of what we do. Safety and security are shared responsibilities all team members are expected to use safe work practices to ensure their well-being and the safety of others. WestJet recognizes that the use of Alcohol and Drugs can adversely impact a safe work environment and the well-being of others including guests, suppliers and the public, as well as place WestJet's operations at risk. All roles that are identified as Safey-Sensitive are required to pass a Pre-Employment Alcohol and Drug Test as per WestJet'sAlcohol and Drug Policy.

Our commitment to diversity, equity and inclusion

We embrace what makes each of us unique, and what makes us uniquely WestJet.

We welcome diverse skills, experiences and backgrounds so if you're passionate about this role, we encourage you to apply – even if you don't meet every qualification listed.

WestJet is committed to inclusiveness, equity and accessibility throughout the selection process.

If you require accommodation at any stage, please contact our Talent Acquisition team at [e-mail].

We value the time and effort you put into your application. Our recruitment process is highly competitive and while every applicant will receive communication regarding your application status, only those selected to move forward will be contacted with next steps. If this role isn’t the right fit, we encourage you to explore future opportunities with us.

About

For more information about everything WestJet, please westjet.com/aboutus.

If you wish to withdraw your application or request that your personal information be deleted, please contact us at [e-mail].