Senior Administrative Assistant

ABL Employment.com; Burlington; On-site; CAD 30,000 - 60,000; Full time

Job summary

An established industry player is seeking a Senior Administrative Assistant for a 3-month contract with potential for full-time extension. In this pivotal role, you will provide vital support to executives, manage schedules, and coordinate meetings. Your expertise in Microsoft Office, particularly PowerPoint and Excel, will be essential as you prepare reports and presentations. This position requires exceptional organizational skills and the ability to handle sensitive situations with professionalism. Join a dynamic team where your contributions will be valued and make a significant impact on the office's efficiency.

Qualifications

• Must have excellent verbal and written communication skills.
• Strong knowledge of Microsoft Office Suite is essential.
• Post-secondary education in Office Administration is required.

Responsibilities

• Assist executives with scheduling, travel arrangements, and expense reports.
• Prepare reports, memos, and presentations using Microsoft Office.
• Act as the first point of contact for visitors and callers.

Skills

Verbal Communication

Written Communication

Organizational Skills

Attention to Detail

Microsoft Office Suite

Education

Post-secondary degree/diploma in Office Administration

Tools

Microsoft PowerPoint

Microsoft Excel

Job description

3 MONTH CONTRACT WITH POTENTIAL FOR EXTENSION TO FULL TIME!

Our client in Burlington is hiring a Senior Administrative Assistant to perform various administrative and reception duties.

This is a mid level position suited for experienced candidates.

Hours: 9am-5pm
Pay: $25-28/hr

Job duties Include:

-Providing assistance to executives, including managing/maintaining schedules. managing travel arrangements, submitting expense reports etc
– Preparing reports, memos, letters, statements, presentations etc using Microsoft Office Suite (PowerPoint and Excel are a MUST!)
– Coordinating catering for luncheons and all other meetings
– Recording minutes and compiling, transcribing and distributing minutes to necessary parties
– Be first point of contact in the office, greeting visitors or callers and responding to inquiries/directing them to appropriate persons
– Ordering supplies, reading/distributing incoming/outgoing mail and answering routine letters, etc
– Set up and oversee administrative policies and procedures, and providing clerical support to other departments

Required Skills:
– Excellent verbal and written communication skills with ability to manage sensitive and confidential situations with diplomacy and professionalism
– Excellent organizational skills and attention to detail
– Knowledge of operating general office equipment
– Strong knowledge of Microsoft Office including PowerPoint and Excel with ability to learn new or updated software
– Must have a post-secondary degree/diploma in Office Administration or similar