Senior Admin & Travel Coordinator - Hybrid (Toronto)

Cim; Toronto; Hybrid; CAD 48.000 - 91.000; Vollzeit

Benefits dieser Stelle

Health benefits

Tuition assistance

Retirement programs

Employee assistance programs

Hybrid work model

Zusammenfassung

Marsh Re in Toronto, ON is seeking a Senior Administrative Assistant to support travel and expense processes, calendar management, and occasional client interactions in a fast-paced sales environment. This is a hybrid role with at least three days in the office.

You will arrange travel, coordinate meetings across U.S. time zones, prepare expense reports, support onboarding and offboarding, and handle general admin duties while escalating complex requests to management.

Qualifikationen

• At least 5 years of administrative experience including meeting and event planning.
• Experience with Outlook calendar management and international travel arrangements.
• Experience with expense management and corporate T&E policies.
• Proficiency in Word, Excel, and PowerPoint; ability to manage multiple priorities.
• Strong communication, confidentiality, and organizational skills.
• Experience using Zoom and Microsoft Teams.

Aufgaben

• Arrange travel accommodations and coordinate travel logistics.
• Coordinate meetings and bookings across U.S. time zones.
• Prepare and submit expense reports according to T&E policies.
• Support event planning, including catering and reservations.
• Provide onboarding and offboarding support (nameplates, access cards, Amex cards, distribution lists).
• Perform general administrative duties (ordering supplies, business cards, promotional materials, shipping).
• Create and edit documents in PowerPoint, Excel, and Word per MMC guidelines.
• Partner with leadership to improve regional processes.

Kenntnisse

Calendar management

Event planning

Travel arrangements

Expense management

Word

Excel

PowerPoint

Zoom

Microsoft Teams

Communication

Organization

Ausbildung

High school diploma

Bachelor's degree

Tools

Outlook

Jobbeschreibung

Marsh Re in Toronto, ON is seeking a Senior Administrative Assistant to support travel and expense processes, calendar management, and occasional client interactions in a fast-paced sales environment. This is a hybrid role with at least three days in the office.

You will arrange travel, coordinate meetings across U.S. time zones, prepare expense reports, support onboarding and offboarding, and handle general admin duties while escalating complex requests to management.