Senior Admin & Budget Specialist - Legislative Services

Red Deer; Red Deer; Hybrid; CAD 46,000 - 49,000; Full time

Job summary

The City of Red Deer is seeking a Legislative Services Senior Administrative Assistant to provide executive-level support to the City Clerk and manage high-level office functions within Legislative Services. This temporary full-time role covers budget coordination, financial reporting, and administrative tasks, with opportunities to contribute to elections and public inquiries during emergencies.

Qualifications include a two-year diploma in business/office administration, 3+ years of related

Qualifications

• Two-year Diploma in Business Administration or related field.
• Three or more years of related experience, including budgeting and learning financial software.
• Excellent verbal and written communication skills.
• Proficiency with Microsoft Office suite (Word, Excel, Outlook, Publisher, PowerPoint).
• Ability to handle confidential information and work independently.

Responsibilities

• Provide executive-level administrative support to the City Clerk, including calendar management, meeting preparation, correspondence, travel coordination, and confidential communications.
• Prepare agendas, reports, presentations, briefing materials, and supporting documentation for leadership, staff, and Council-related meetings.
• Conduct research, analysis, and provide recommendations on legislative, administrative, and local government matters.
• Coordinate departmental financial activities, including budget monitoring, variance analysis, service plan preparation, funding recommendations, purchase orders, invoice approvals, procurement card reconciliation, and expense processing.
• Administer financial functions for Council and the Regional Assessment Review Board, including processing per diems, expenses, invoices, refunds, and year-end reporting.
• Support departmental projects through meeting coordination, agenda development, minute taking, research, reporting, and project administration.
• Track departmental performance measures and identify opportunities to improve operational efficiency and administrative processes.
• Provide administrative support for municipal elections and act as the City's host for election observers.
• Liaise with internal departments, Council members, citizens, and external stakeholders to gather information and facilitate effective communication.
• Support high-level decision-making processes by providing organizational, administrative, and analytical assistance.
• Serve as a backup health and safety representative and participate in corporate health and safety programs, training, and compliance initiatives.
• Provide support to the Emergency Operations Centre as a member of the Public Enquiry Call Centre during emergency activations

Skills

Communication

Microsoft Office

Budgeting

Independent work

Education

Two-year Diploma in Business Administration

Tools

Microsoft Word

Excel

Outlook

Publisher

PowerPoint

Job description

The City of Red Deer is seeking a Legislative Services Senior Administrative Assistant to provide executive-level support to the City Clerk and manage high-level office functions within Legislative Services. This temporary full-time role covers budget coordination, financial reporting, and administrative tasks, with opportunities to contribute to elections and public inquiries during emergencies.

Qualifications include a two-year diploma in business/office administration, 3+ years of related