Legislative Assistant

Red Deer; Red Deer; On-site; CAD 44,000 - 52,000; Full time

Job summary

The City of Red Deer is seeking an Legislative Assistant to support the Legislative Services Department. This role focuses on coordinating Council, Committee, and corporate meetings, preparing agendas and minutes, and maintaining meeting management systems.

The ideal candidate has a two-year diploma in a related field and municipal government experience, with strong knowledge of bylaws, Robert’s Rules, and MS Office tools.

Qualifications

• Two-year diploma from a recognized school in legal assistant, office administration, business administration or equivalent.
• Two or more years of Municipal Government experience.
• Extensive meeting management including agenda preparation, minute taking and providing procedural advice.
• Experience with bylaw processes including bylaw readings, basic structure of bylaws, processes to amend and consolidate bylaws.
• Knowledge of procedures, policies, bylaws, Municipal Government Act and political systems.
• Intermediate knowledge of Microsoft Word, Excel and Outlook.
• Knowledge of Robert’s Rules of Order.
• Experience working with audio and visual equipment in meeting environments.
• Certified Assessment Review Board Clerk and Subdivision & Development Appeal Board Clerk, or ability to obtain.
• Commissioner for Oaths, or ability to obtain.

Responsibilities

• Coordinate and support Council, Committee, and corporate meetings, including preparing agendas and minutes, organizing meeting logistics, supporting presenters, and providing procedural and administrative assistance.
• Provide administrative support for Council governance processes, including preparing reports, decision letters, meeting materials, and maintaining corporate meeting management systems.
• Manage and maintain the City’s bylaws, including bylaw consolidation, distribution, numbering, record maintenance, and administrative support related to bylaw development and amendments.
• Support appeal boards and legislative programs by coordinating hearings, facilitating meeting processes, assisting with decision documentation, and providing administrative and procedural support.
• Provide administrative and customer service support to the Legislative Services Department, including reception services, conducting research, drafting correspondence and reports, and participating in departmental projects.
• Support corporate customer service operations as a member of the City Call Centre, responding to inquiries and assisting internal and external stakeholders.

Skills

Meeting management

Public sector experience

Policy and bylaws familiarity

Proactive prioritization

Communication skills

Education

Two-year diploma (legal assistant/office administration)

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Red Deer sits at the heart of Central Alberta along the QEII corridor, perfectly positioned between Calgary and Edmonton. With more than 100,000 residents and a regional reach of over 300,000, it’s a growing hub for business, services, and opportunity.

Here, big-city amenities meet small-city ease. Enjoy abundant parks and trails, vibrant arts and culture, excellent recreation and education, and a strong sense of community.

With easy access to lakes, outdoor adventures, and the mountains, plus a thriving economy and high quality of life, Red Deer is an inviting place to live, work, and grow.

About The City of Red Deer Municipal Government:

The City of Red Deer is a dynamic municipal organization with a $480M operating budget, a $60M capital program, and a workforce of nearly 1,700 employees. It is focused on growing with purpose by attracting talented, community-minded people who want to make a difference.

Guided by the vision “Our City, One Voice,” Red Deer is building a thriving, inclusive, and connected community, with priorities centered on a vibrant economy, community wellbeing, and strong engagement.

At its core, the City values its people, embracing diverse perspectives and fostering a culture of collaboration, innovation, and shared success

The Opportunity:

This position provides administrative support to the legislative functions of the Legislative Services Department. This position is responsible for providing a wide range of professional administrative duties under tight deadlines that require a high level of accuracy, confidentiality and discretion. The primary focus of this position is Corporate Meetings which include Council Meetings, Committee of the Whole Meetings, and Committee Meetings.

The Legislative Assistant is a service focused individual who values being a team player. They recognize the critical role they play in our team’s success; they are committed to improving every project that they are a part of and support every individual that they work with.

This position deals with politically sensitive issues, elected officials and senior management.

Top Key Responsibilities:

Coordinate and support Council, Committee, and corporate meetings, including preparing agendas and minutes, organizing meeting logistics, supporting presenters, and providing procedural and administrative assistance.

Provide administrative support for Council governance processes, including preparing reports, decision letters, meeting materials, and maintaining corporate meeting management systems.

Manage and maintain the City’s bylaws, including bylaw consolidation, distribution, numbering, record maintenance, and administrative support related to bylaw development and amendments.

Support appeal boards and legislative programs by coordinating hearings, facilitating meeting processes, assisting with decision documentation, and providing administrative and procedural support.

Provide administrative and customer service support to the Legislative Services Department, including reception services, conducting research, drafting correspondence and reports, and participating in departmental projects.

Support corporate customer service operations as a member of the City Call Centre, responding to inquiries and assisting internal and external stakeholders.

As our preferred candidate, you will have:

Two-year diploma from a recognized school in legal assistant, office administration, business administration or equivalent

Two or more years of related Municipal Government experience

Extensive meeting management including agenda preparation, minute taking and providing procedural advice

Experience with bylaw processes including bylaw readings, basic structure of bylaws, processes to amend and consolidate bylaws

Knowledge of procedures, policies, bylaws, Municipal Government Act and political systems

Intermediate knowledge of Microsoft Word, Excel and Outlook

Knowledge of Robert’s Rules of Order

Experience working with audio and visual equipment in meeting environments

Certified Assessment Review Board Clerk and Subdivision & Development Appeal Board Clerk, or ability to obtain

Commissioner for Oaths, or ability to obtain

In addition to the 9 Core Competencies identified for all of the City of Red Deer the following are specific to this position:

Demonstrated proficiency and working independently and prioritizing responsibilities and workload efficiently

Demonstrated ability to manage all tasks and meet deadlines consistently

Demonstrated ability to support leaders and teams and anticipate their needs

Ability to develop minutes, resolutions and correspondence that are accurate and reflect discussions

Demonstrate political acumen

Ability to be self-reflective and identify areas for improvement

Excellent customer service and public relations skills

Excellent verbal and written communication skills

Ability to learn new software systems easily

Ability to focus on completing tasks with frequent interruptions

Affiliation:

Canadian Union of Public Employees, Local 417

Status:

Temporary Full-time

Remuneration:

$32.44 to $38.17 per hour.

Hours of Work:

75 hours biweekly, Monday to Friday. Some evening and weekend work may be required.

Additional Information:

This is a temporary position with an end date of March 2027.

The City of Red Deer does not permit the use of unauthorized internet resources or Artificial Intelligence (AI) tools (for example, Copilot, ChatGPT or any other form of AI) during interviews or any supervised or timed assessments. Any violation may be investigated and result in serious consequences, including the rejection of your application.

About Us

We are a municipal government, eager to meet tomorrow's challenges. Our employees are the cornerstone of our organization. We are always seeking creative and skilled individuals with the ability and desire to lead in our dynamic workplace. Each of our employees brings diverse experiences and perspectives, as well as unique skills and talents to the job. Our diverse employee base ensures an environment where individual, team, and organizational successes are embraced and celebrated. We strive to ensure a supportive and respectful work environment for all. Employees are treated fairly and have equal opportunity within the organization to thrive and attain their highest potential. We welcome your application and look forward to discussing how The City of Red Deer can become your next career choice.