Secretary - Permanent - Full-time

Simplication; Blackie; On-site; CAD 42,000 - 52,000; Full time

Job summary

Foothills School Division is seeking a dedicated and organized Secretary to join Blackie School. Reporting to the Principal, this role supports daily operations, greeting visitors, coordinating communications, and maintaining records to ensure a safe, welcoming environment for students, staff and families.

This full-time, 35-hour per week position follows the 10-month school calendar, Monday to Friday 7:45 am – 3:15 pm.

Qualifications

• Post-secondary certificate in office administration or equivalent.
• Proficiency in Microsoft Office 365, email, and web apps.
• Experience with school division information systems is an asset.

Responsibilities

• Serve as first point of contact for students, staff and visitors.
• Provide a wide range of administrative and office support.
• Coordinate communications and maintain records to support safety and efficiency.

Skills

Friendly demeanor

Positive student-focused

Strong communication

Discretion & confidentiality

Organizational skills

Education

Post-secondary certificate in office administration

Tools

Microsoft Office 365

Email & web applications

School information systems (asset)

Job description

Foothills School Division is currently seeking a dedicated and organized Secretary to join the team at Blackie School. Reporting to the Principal, this role is central to creating a safe, caring, and welcoming environment for students, staff, and visitors. The successful candidate will provide a wide range of administrative and office support services that ensure the smooth and efficient operation of the school.

As the first point of contact for the school, the Secretary will interact with a diverse community and play a key role in supporting day-to-day activities. This position also involves collaboration with other departments across the Division, contributing to broader administrative initiatives.

Qualifications & Professional Attributes

• Demonstrated ability to foster a positive, safe, and welcoming school environment with a respectful and approachable demeanor.
• Committed to supporting student wellbeing and safety.
• Maintains confidentiality and handles sensitive matters with discretion and empathy.
• Strong organizational skills with a proactive, self-motivated approach to task completion.
• Excellent communication skills, both written and verbal, with a high level of professionalism.

Education & Technical Skills

• Post-secondary certificate in office administration or a combination of relevant training and experience preferred.
• Proficiency in Microsoft Office 365, email, and web-based applications.
• Experience with school division information systems is considered an asset.

This full-time position follows the 10-month school calendar for 35 hours per week, Monday to Friday 7:45 am - 3:15 pm.

If you would describe yourself as an organized self-starter with strong interpersonal skills and the ability to multi-task in a busy school environment, we welcome your resume. The ability to establish a good working relationship with parents and community is critical.

If the successful applicant is an external candidate they cannot begin without a satisfactory Criminal Record Check completed within the last 6 months.