Secretary III - Legislative Services

Cowichan Valley Regional District; Duncan; Hybrid; CAD 30,000 - 60,000; Full time

Job summary

The Cowichan Valley Regional District is seeking a Secretary III for its Legislative Services Division. This full-time position entails administrative and receptionist support, including agenda preparation, minute-taking, and assisting with meeting management. Ideal candidates will possess strong office administration skills and relevant experience, ensuring efficient division operations.

Qualifications

• Completion of a minimum 6-month office administration certificate.
• Four years of related experience, including two years as a recording secretary.
• Experience using meeting management software is an asset.

Responsibilities

• Perform receptionist and administrative support services for the Legislative Services Division.
• Prepare/distribute agendas and transcribe minutes for meetings.
• Manage document tracking and website updates.

Skills

Office Administration

Communication

Time Management

Education

Secondary School Graduation

Office Administration Certificate

Certification in Local Government Administration

Tools

Meeting Management Software

Job description

General Information

Majestic mountains, the rugged West Coast Trail, serene lakes, and one of the world’s tallest free-standing timber rail trestles all lie in the picturesque Cowichan Valley Regional District (CVRD). Located on Vancouver Island, the CVRD provides a wide range of local government services to a population of 80,000 within its 4 distinct municipalities and 9 electoral areas. Just 50 km north of Victoria and 30 km south of Nanaimo, the Cowichan Valley offers a warm climate and numerous parks, recreational, cultural, and social opportunities.

The Cowichan Valley Regional District is now accepting applications for the regular full-time Secretary III position in the Legislative Services Division within the Corporate Services Department.

Reporting to the Deputy Corporate Officer, the Secretary III is responsible for performing receptionist and administrative support services for the Legislative Services Division. Work includes the preparation/distribution of agendas, taking/transcribing minutes, providing information and assistance related to Division activities and meeting management software, document tracking, website updates, special projects, word processing assignments, data entry, mail, and filing.

Qualifications

• Secondary school graduation plus completion of a minimum 6 month office administration certificate from an accredited educational institution.
• Four (4) years of related experience including a minimum two years acting as a recording secretary to committees, council, boards, or commissions, preferably at the local government level.
• Experience using meeting management software would be an asset.
• Enrolment/completion in a certification program involving Local Government Administration, Public Administration, Business Administration or a related field.
• An equivalent combination of education, training, and experience may be considered.

For a full listing of the job requirements please click here.

Hours of Work

Guaranteed 35 hours of work per week, Monday to Friday, 8:30 a.m. to 4:30 p.m. and eligible for flextime. This position may be required to attend some evening and weekend meetings.

Where operationally appropriate and subject to change, the CVRD has a Work From Home program. This program allows staff to work remotely, with the number of remote days per week determined by operational requirements, from locations that are a daily commutable distance from their work at a CVRD worksite. This position works from the CVRD's main office in Duncan, BC, and at this time, is eligible to be part of the Work From Home program, potentially working a hybrid in-office / remote schedule after a successful in-office training period.

Salary

Wage rate in 3 steps as per the Collective Agreement between the CVRD and CUPE Local 358, $35.74 - $36.77 - $37.86 per hour (January 1, 2025 rates). Benefits and vacation are included as per the CUPE Collective Agreement.

Application Instructions

Please submit a resume and cover letter by 4:30 pm on the date indicated.

Note

Testing may be required during the interview process. Testing is based on the knowledge, skills, abilities and qualifications outlined in the job description.

Job applicants requiring accommodation to participate in any stage of the hiring process should contact Human Resources at [e-mail] to communicate their accommodation needs. Please include the position title and competition number.