Secretary D - Primary Health Care

Nova Scotia Health Authority; Halifax; On-site; CAD 30,000 - 60,000; Full time

Job summary

A leading health authority is seeking a Secretary D for their Primary Health Care team. This role involves providing comprehensive secretarial and administrative support, managing schedules, and liaising with physicians. Ideal candidates will have strong communication and organizational skills, with a preference for those experienced in health-related environments. Join a diverse team committed to excellence in health services.

Benefits

Health Insurance

Dental Insurance

Life Insurance

Pension Plan

Qualifications

• Grade 12 plus graduate of a recognized office administration program or equivalent experience.
• Two years’ recent related experience required.
• Experience in a health-related environment preferred.

Responsibilities

• Provide general secretarial and administrative support for the Primary Health Care team.
• Make regular content updates to community wellness program schedules.
• Process physician payments monthly.

Skills

Communication

Organizational Skills

Customer Service

Education

Office Administration Program

Tools

inDesign

MS Office

Job description

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Req ID: 203386

Location: Central Zone, Mumford Professional Centre

Department: PHC CZ HPC LA CBD

Type of Employment: Permanent Hourly FT (100%) x 1

NSGEU

Admin Professionals Position

Posting Closing Date: 2-Jun-25

Nova Scotia Health is the largest provider of health services in Nova Scotia, with some specialized services also offered to clients throughout Atlantic Canada. We’re on a mission to achieve excellence in health, healing, and learning through working together, which is reflected in the hospitals, health centres, and community-based programs we operate across the province. Our passionate team of professionals provides a variety of high-quality inpatient and outpatient services including academic, tertiary, and quaternary care, as well as continuing care, primary health care, public health, and mental health and addictions. Join a diverse team of innovators, collaborators, and creative thinkers today.

Req ID: 203386

Location: Central Zone, Mumford Professional Centre

Department: PHC CZ HPC LA CBD

Type of Employment: Permanent Hourly FT (100%) x 1

NSGEU Admin Professionals Position

Posting Closing Date: 2-Jun-25

Nova Scotia Health is the largest provider of health services in Nova Scotia, with some specialized services also offered to clients throughout Atlantic Canada. We’re on a mission to achieve excellence in health, healing, and learning through working together, which is reflected in the hospitals, health centres, and community-based programs we operate across the province. Our passionate team of professionals provides a variety of high-quality inpatient and outpatient services including academic, tertiary, and quaternary care, as well as continuing care, primary health care, public health, and mental health and addictions. Join a diverse team of innovators, collaborators, and creative thinkers today.

Nova Scotia Health employs professionals in all corners of our beautiful province. We believe there's a place here for everyone to call home, from vibrant cities with exuberant nightlife to quaint towns with picturesque trails. The work-life balance that comes with a Nova Scotia Health role means you'll have the time to explore, discover, and participate in that coveted Atlantic lifestyle. Visit us today and check out www.novascotia.com to see why more people from across the globe are moving here.

About The Opportunity

Reporting to the Health Services Manager, Primary Health Care, the secretary provides secretarial and administrative support for Primary Health Care (Central Zone) Care by Design Program and the Department of Family Practice with Nova Scotia Health Authority.

The Secretary Will

• Provide general secretarial and administrative support for the Primary Health Care and Department of Family Practice team (meeting and room bookings, assisting with preparation for meetings / events, mailing, faxing, ordering supplies, etc.)
• Make regular content updates (data entry) to community wellness program schedules using inDesign, including arranging printing and distribution
• Make updates to Primary Health Care and/or Department of Family Practice web pages
• Collate and input data for quality improvement initiatives
• Provide main reception support
• Process physician payments monthly
• Liaise with physicians and community partners to develop on call schedules
• Provide support for a Health Services Manager within the department including calendaring, finance, monitoring CBD emails, and other assigned tasks
• Provide support for onsite operations
  
  

The Secretary may also provide additional support for individuals, organization-wide committees/task forces/foundations/auxiliaries/community groups as assigned. On an as-needed basis, the incumbent may also provide general administrative coverage in the absence of other secretaries reporting within the portfolio.

About You

We would love to hear from you if you have the following:

• Grade 12 plus graduate of a recognized office administration/business/secretarial program, OR an equivalent combination of education, training and progressively responsible experience
• Two years’ recent related experience required
• Experience using inDesign, or similar desktop publishing software is an asset
• Demonstrated computer skills including e-mail, internet/intranet, MS Office (Word, Excel, Power)
• Minimum typing speed of 60 wpm
• Excellent verbal and written communication skills
• Proficiency in drafting correspondence, taking minutes and preparing reports
• Excellent interpersonal and customer service skills
• Strong organizational, time management and planning/prioritization skills
• Experience in a health-related environment preferred.
• Competencies in other languages an asset; French preferred
  
  

Please ensure your resume is up to date and includes all relevant education, experience, training, and certifications.

Hours

• Permanent, Full-time position; 70 hours bi-weekly
• Shifts may include evenings, weekends and holidays
  
  

Compensation And Benefits

$23.66 - $26.77 hourly

Successful candidates may be eligible for our benefits package which includes health, dental, travel, long-term disability, and life insurance coverage as well as a defined benefit pension plan.

Once You've Applied

Thank you for your interest in this position. Only those applicants selected for an interview will be contacted. Some opportunities may be eligible for our Employee Referral Program. If a Nova Scotia Health employee refers a candidate who is not working for the organization and the candidate is hired, the employee who made the referral may be eligible to earn up to $1000. For more details and instructions, please visit Recruitment - Incentives

This is a Admin Professionals bargaining unit position. Preference is given to bargaining unit employees for unionized positions. Employees are encouraged to view their seniority hours and dates in their SuccessFactors online profile. Successful applicants changing unions, bargaining units, or employment status, are advised to seek clarification regarding their seniority, benefits, and vacation entitlement and/or usage, prior to accepting the position.

Nova Scotia Health is committed to being a workforce that is free of discrimination, values diversity, and is representative, at all job levels, of the people we serve. We encourage all qualified applicants who self-identify as Indigenous, Black/African Nova Scotian, Persons of Colour, Foreign Nationals/Newcomers, Persons with Disabilities, 2SLGBTQIA+ to apply and self-identify.

Nova Scotia Health’s Employee Career Advice (ECA) Program supports internal employees in their career development and progression with résumé-building, interview skill development, resources and advice for optimizing job searches, and more. Employees can book a one-on-one meeting or view upcoming workshops on the ECA Intranet page or via email at [e-mail] .

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Hospitals and Health Care

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