Scientific Operations / Admin Assistant

3DBioFibR Inc.; Halifax; On-site; CAD 40,000 - 55,000; Full time

Job summary

A leading company in the life sciences sector is seeking a detail-oriented Scientific Operations / Admin Assistant in Halifax. This entry-level role involves supporting both administrative and scientific operations, managing procurement, logistics, and providing essential administrative support. Ideal for someone eager to learn and grow in a collaborative environment, this position offers the opportunity to contribute significantly to operational success.

Qualifications

• Post secondary degree or certificate in a related area of study.
• Administrative experience an asset; working within the life sciences industry a plus.
• Technically savvy with advanced experience in Microsoft Office.

Responsibilities

• Manage office and laboratory supply purchases and maintain inventory records.
• Coordinate domestic and international shipments and prepare customs documentation.
• Provide day-to-day administrative support to the Office Manager.

Skills

Analytical skills

Decision-making skills

Interpersonal skills

Communication skills

Time management

Organizational skills

Education

Post secondary degree or certificate in a related area

Tools

Microsoft Office Suite

Job description

We are seeking a detail-oriented Scientific Operations / Admin Assistant to support our administrative and scientific operations teams. This role is ideal for someone early in their career who is eager to learn and contribute to a dynamic and collaborative environment. You will play a key role in ensuring critical tasks for supporting our operational and administrative teams are completed, including procurement, logistics, and administrative tasks. A scientific background (BSc or similar) would be an asset.

Key Responsibilities

• Manage office and laboratory supply purchases including researching and pricing out different suppliers, tracking orders, receiving deliveries, maintaining inventory records, and ensuring procurement documentation and vendor databases are up to date.
• Support vendor and service provider contract tracking and organization.
• Coordinate domestic and international shipments, preparing customs documentation and liaising with couriers and freight partners to ensure timely delivery of materials.
• Track incoming and outgoing shipments and communicate shipping timelines and requirements to the operations team.
• Provide day-to-day administrative support to the Office Manager, including scheduling, data entry, document management, maintaining shared files and communication logs, and assisting with general office duties as required.
• Support conference planning and logistics, including vendor coordination and event documentation.
• Liaise with the scientific operations team to align procurement and logistics activities with project needs and communicate clearly across departments to support efficient workflows and timely updates.
• Support the operations team in drafting and preparing technical documents within a document management software.
• Support the business development team with managing on-going outreach campaigns and organizing the client relationship management software.

Qualifications & Skills

• Post secondary degree or certificate in a related area of study
• Administrative experience an asset; working within the life sciences industry a plus
• Technically savvy with an advanced level of experience with the entire Microsoft Office suite including Word, Excel, PowerPoint, and Outlook.
• Analytical and decision-making skills; interpersonal, communication, time management, and organizational skills
• Ability to independently integrate, prioritize and manage multiple tasks and work in a team-based environment

Seniority level

Seniority level

Entry level

Employment type

Employment type

Full-time

Job function

Job function

Administrative

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