School Operations Assistant (Admin & Coordination)

The Muslim Association of Canada; London; On-site; CAD 25,000 - 33,000; Part time

Job summary

The Muslim Association of Canada (MAC) is seeking an Administrative Assistant for our Schools in London, Ontario. This Seasonal Contract, part-time role supports the Principal with day-to-day school operations, attendance tracking, and communications with parents, staff, and vendors.

The successful candidate will have strong English communication, proficient MS Office, and experience managing confidential information.

Qualifications

• Advanced written and spoken English with strong administrative abilities.
• Proficient in MS Office, mail merges, and donor databases.
• Minimum four years of full-time work experience and/or higher education.
• Excellent time management, organization, and discretion.

Responsibilities

• Perform general secretarial duties: drafting documents and filing.
• Maintain school calendar, take minutes, and handle admin tasks.
• Prepare attendance records and contact parents on absence.
• Assist with admissions, registrations, and tuition matters.
• Coordinate communications between Principal, staff, parents, and vendors.
• Assist with payroll, licensing, and tax-related filing.
• Submit applications for the yearly school license renewal.

Skills

English comms

Admin skills

Phone etiquette

MS Office

Mail merges

Donor databases

Time management

Organization

Confidentiality

Experience/education

Education

Four years of full-time work experience and/or higher education

Tools

MS Office

Mail merges

Donor databases

Job description

The Muslim Association of Canada (MAC) is seeking an Administrative Assistant for our Schools in London, Ontario. This Seasonal Contract, part-time role supports the Principal with day-to-day school operations, attendance tracking, and communications with parents, staff, and vendors.

The successful candidate will have strong English communication, proficient MS Office, and experience managing confidential information.