School Clerk Class II

Winnipeg School Division; Winnipeg; On-site; CAD 42,000 - 54,000; Full time

Job summary

Winnipeg School Division is seeking a School Clerk Class II to provide clerical support in a High School (Grades 9-12). The role, 10 months, is full-time and under the Head Secretary's supervision.

The candidate should be organized, adaptable, and capable of handling confidential information while serving staff, students, and the public. Responsibilities include managing databases, word processing, filing, attendance, registrations, and ensuring timely communications.

Qualifications

• Completion of secondary education with 1-2 years of office experience and relevant coursework/training.
• Proficient in Microsoft Office Word and Excel at an intermediate level
• Accurate keyboarding of at least 40 words per minute
• Demonstrated experience with division software
• Ability to prioritize a large workload and independently complete a variety of secretarial duties
• Ability to work in a fast paced environment and work effectively under pressure to meet deadlines
• Demonstrated problem-solving skills
• Demonstrated ability to effectively contribute to a team environment
• Ability to maintain a high level of confidentiality
• Dedication to anti-racism, equity, and diversity
• Proven commitment to Truth and Reconciliation
• Proven ability to build collaborated cultures founded on integrity and collective purpose

Responsibilities

• Provides secretarial support to the administrator, preparation of general correspondence, reports, forms, handbooks, newsletters, and workshop material including confidential material.
• Maintains databases and spreadsheets; maintain school webpage; manage printing report cards
• Maintains and manages inventory software for Mayet and school wide equipment and material
• Answers telephone, redirects calls, and/or takes messages; greets visitors and screens appointments
• Monitors PA system; Safe Arrival system; provide library support
• Responsible for student registrations and maintaining student records including timetables
• Types, formats, and proofreads a variety of material from the principal's materials
• Contacts parents, volunteers, community members, and organizations as needed
• Other duties as required

Skills

Organization

Interpersonal skills

Adaptability

Communication

Confidentiality

Problem solving

Team collaboration

Multi-tasking

Time management

Education

Secondary education with office experience

Tools

Microsoft Word

Microsoft Excel

Job description

School Clerk Class II

MGEU

This is a full-time, 10-month temporary position in a High School (Grades 9-12).

Under the direction and supervision of the Head Secretary, the incumbent provides clerical support within the school. The successful candidate requires good organizational and interpersonal skills; ability to adapt with flexibility in job duties and constant interruptions; and to deal tactfully with staff, students and the general public.

Duties and responsibilities may include but are not limited to:

• Provides secretarial support to the administrator, preparation of general correspondence, reports, forms, handbooks, newsletters, and workshop material which includes handling of confidential material;
• Maintains databases and spreadsheets;
• Maintain school webpage;
• Manages printing report cards;
• Maintains and manages Mayet and school wide equipment and material inventory software;
• Answers telephone, redirect calls, and/or take messages and answers general inquires;
• Greets and screens visitors and appointments;
• Monitors PA system;
• Safe Arrival system;
• Provide library support;
• Responsible for student registrations and maintaining student records including timetables;
• Types, formats, and proofreads a variety of material including: correspondence, minutes, agendas, policies, procedures, etc. from material provided by the school administrator;
• Contacts parents, volunteers, community members, and organizations when necessary and appropriate;
• Other duties as required.

Qualifications

• Completion of secondary education with 1- 2 years of office experience and relevant coursework/training
• Proficient in Microsoft Office Word and Excel at an intermediate level
• Accurate keyboarding of at least 40 words per minute
• Demonstrated experience with division software
• Ability to prioritize a large workload and independently complete a variety of secretarial duties;
• Ability to work in a fast paced environment and work effectively under pressure to meet deadlines;
• Demonstrated problem-solving skills;
• Demonstrated ability to effectively contribute to a team environment; and
• Ability to maintain a high level of confidentiality
• Dedication to anti-racism, equity, and diversity
• Proven commitment to Truth and Reconciliation
• Proven ability to build collaborated cultures founded on integrity and collective purpose

***Applicants who are shortlisted will be invited to complete testing in keyboarding. Microsoft Word and Excel

Employment is subject to a clear Child Abuse Registry check and Police Information Check

Winnipeg School Division has an Employment Equity policy which strives for the removal of barriers to the hiring, advancement, full inclusion, and fair representation of women, Indigenous peoples, 2SLGBTQQIA+ community, persons living with a disability and racialized people at all levels within the organization.In support of achieving a diversified workforce, preference will be given to qualified candidates self-identifying as belonging to one of the Employment Equity groups.

About Winnipeg School Division

WSD is one of Manitoba’s largest employers with over 6,000 full and part-time employees in 8 3 locations including 7 8 schools, two administrative buildings, a training centre , a facilities maintenance office, and a school bus depot.

At WSD, every employee plays a vital role in helping students thrive. Together, we are guided by a shared purpose of creating learning environments rooted in equity, inclusion, and belonging. Serving nearly 32,000 students from diverse communities across Winnipeg, WSD is driven by the values of j oy, l ove, and r igour .