Schol Clerk Class II (TERM)

Winnipeg School Division; Winnipeg; On-site; CAD 38,000 - 52,000; Full time

Job summary

Winnipeg School Division is seeking a School Clerk Class II for a term position ASAP through June 30, 2027, to provide clerical support at the school level. The role requires strong organization, confidentiality, and teamwork to assist the administrator and staff.

You will manage databases, reports, the school website, and student records while handling communications with parents and community members in a fast-paced environment.

Qualifications

• Completion of secondary education with 1-2 years of office experience and relevant coursework/training.
• Proficient in Microsoft Office Word and Excel at an intermediate level.
• Accurate keyboarding of at least 40 words per minute.
• Demonstrated experience with division software.
• Ability to prioritize a large workload and independently complete a variety of secretarial duties.
• Ability to work in a fast paced environment and work effectively under pressure to meet deadlines.
• Demonstrated problem-solving skills.
• Demonstrated ability to effectively contribute to a team environment; and
• Ability to maintain a high level of confidentiality.
• Dedication to anti-racism, equity, and diversity
• Proven commitment to Truth and Reconciliation
• Proven ability to build collaborated cultures founded on integrity and collective purpose

Responsibilities

• Provides secretarial support to the administrator, preparation of general correspondence, reports, forms, handbooks, newsletters, and workshop material which includes handling of confidential material
• Maintains databases and spreadsheets
• Maintain school webpage
• Manages printing report cards
• Maintains and manages Mayet and school wide equipment and material inventory software
• Answers telephone, redirect calls, and/or take messages and answers general inquires
• Greets and screens visitors and appointments
• Monitors PA system
• Safe Arrival system
• Provide library support
• Responsible for student registrations and maintaining student records including timetables
• Types, formats, and proofreads a variety of material including: correspondence, minutes, agendas, policies, procedures, etc. from material provided by the school administrator
• Contacts parents, volunteers, community members, and organizations when necessary and appropriate
• Other duties as required

Skills

Organizational skills

Interpersonal skills

Attention to detail

Confidentiality

Team player

Anti-racism equity diversity

Truth and Reconciliation awareness

Problem solving

Work under pressure

Prioritization

Education

Secondary education with 1-2 years office experience and relevant coursework/training

Tools

Microsoft Word

Microsoft Excel

Job description

School Clerk Class II - TERM ASAP - June 30, 2027

MGEU

This is a full-time, 10-month term position at Adult EAL.

Under the direction and supervision of the Head Secretary, the incumbent provides clerical support within the school. The successful candidate requires good organizational and interpersonal skills; ability to adapt with flexibility in job duties and constant interruptions; and to deal tactfully with staff, students and the general public.

Duties and responsibilities may include but are not limited to:

• Provides secretarial support to the administrator, preparation of general correspondence, reports, forms, handbooks, newsletters, and workshop material which includes handling of confidential material;
• Maintains databases and spreadsheets;
• Maintain school webpage;
• Manages printing report cards;
• Maintains and manages Mayet and school wide equipment and material inventory software;
• Answers telephone, redirect calls, and/or take messages and answers general inquires;
• Greets and screens visitors and appointments;
• Monitors PA system;
• Safe Arrival system;
• Provide library support;
• Responsible for student registrations and maintaining student records including timetables;
• Types, formats, and proofreads a variety of material including: correspondence, minutes, agendas, policies, procedures, etc. from material provided by the school administrator;
• Contacts parents, volunteers, community members, and organizations when necessary and appropriate;
• Other duties as required.

Qualifications:

Completion of secondary education with 1- 2 years of office experience and relevant coursework/training

Proficient in Microsoft Office Word and Excel at an intermediate level

Accurate keyboarding of at least 40 words per minute

Demonstrated experience with division software

Ability to prioritize a large workload and independently complete a variety of secretarial duties;

Ability to work in a fast paced environment and work effectively under pressure to meet deadlines;

Demonstrated problem-solving skills;

Demonstrated ability to effectively contribute to a team environment; and

Ability to maintain a high level of confidentiality

Dedication to anti-racism, equity, and diversity

Proven commitment to Truth and Reconciliation

Proven ability to build collaborated cultures founded on integrity and collective purpose