School Based Administrative Assistant

Halifax Regional Centre for Education (HRCE; Halifax; On-site; CAD 42,000 - 47,000; Full time

Benefits offered by this job

Work/life balance

Competitive compensation and time off

Health and dental benefits

Job summary

The Halifax Regional Centre for Education (HRCE) is seeking a School Based Administrative Assistant to provide essential administrative support to the school, operating within a collaborative team and reporting directly to the School Principal.

This 10-month position follows the school calendar, with a 35-hour work week (7 hours per day, 7:30 a.m. to 4:30 p.m.) and an unpaid lunch break. A diploma in Office Administration or equivalent and at least two years of office experience are required.

Qualifications

• Completion of a diploma/certificate in Office Administration/Management or equivalent.
• Minimum two years experience in a fast-paced office with word processing, spreadsheets and databases.
• Willingness to train in job-related software including a Student Information System and accounting software.

Responsibilities

• Provide administrative support to the school in day-to-day operations.
• Work within a team-based environment and interact professionally with students, staff and the public.

Education

Office Administration Diploma/Certificate

Tools

Student Information System

Accounting software

Website maintenance

Job description

Position: School Based Administrative Assistant

Posted: Wednesday, August 19 2026 12:00 PM

Deadline: Wednesday, August 26 2026 12:00 PM

The Halifax Regional Centre for Education (HRCE) is the largest Centre for Education in Atlantic Canada with over 11,000 full-time, part-time and casual employees. Serving more than 58,000 students in 137 schools, our geographic region spans a 350 km radius. Add yourself to a world of learning today!

HRCE offers:

• Attractive schedules offering work/life balance
• Competitive compensation and time off
• Comprehensive health and dental benefits cost-shared with the employer
• Defined benefit pension plan with contributions matched by the employer
• Access to generous sick time benefits
• Excellent career opportunities and potential for professional growth and development
• Employee and Family Assistance Program

School Based Administrative Assistants are members of the Nova Scotia Government and General Employees Union, Local 53 (NSGEU). The NSGEUcollective agreement can be accessed byclickingHERE .

The School Based Administrative Assistant shall provide the required administrative support to the school in all aspects of its day to day operations. A School Based Administrative Assistant works in a team-based environment and displays a high degree of professionalism and diplomacy in dealing with the general public, students, staff, volunteers and outside agencies. Consistent with Department of Education and Early Childhood Development and Halifax Regional Centre for Education policies, the Administrative Assistant will work within an established accountability framework to ensure maximum results are achieved in delivering support services to schools. Working collaboratively within the school, the Administrative Assistant reports directly to the School Principal.

Qualifications:

a) Completion of a diploma/certificate program from a recognized institution in Office Administration/Management, Secretarial Science, or an acceptable equivalent obtained through relevant job training and experience;

b) Minimum two (2) years recent experience in a fast-paced office environment utilizing an advanced computer system with proficiency in word processing, spreadsheets and databases;

c) Willingness to train in job-related software programs including an advanced Student Information System, accounting software and website maintenance required.

Rate of Pay:

The starting hourly rate is $27.15. Rates are based on a five (5) step scale with step increases occurring annually in accordance with the Collective Agreement as shown below.

Step

Hourly Rate

Annual Salary based on a 10-month schedule

Step 1

$27.15

$41,811.00

Step 2

$27.79

$42,796.60

Step 3

$28.47

$43,843.80

Step 4

$29.09

$44,798.60

Step 5

$30.22

$46,538.80

This is a 10-month per year position with a work schedule in accordance with the school year calendar which includes time off at Christmas and March Break. Permanent Administrative Assistants (10-month) remain at the same site annually and are placed on layoff when school is not in session for the months of July and August (unpaid period).

Hours of Work:

Seven (7) hours per day (excluding lunch) totalling 35 hours per week, Monday through Friday between the hours of 7:30 a.m. and 4:30 p.m. Administrative Assistants are entitled to an unpaid lunch break of at least one-half (1/2) hour and up to one (1) hour to be scheduled in consultation with the immediate supervisor.

In accordance with Article 21.03 (b) of theNSGEUCollective Agreement the start date of the position may vary from the date listed above should the successful applicant be a bargaining unit employee.

Please refer to job description for further details.

Current employees– please update your employee ID on the Job Posting page before applying to positions to ensure your contract/employment status shows correctly.

Nova Scotia’s Regional Centres for Education and the Conseil scolaire acadien provincial (CSAP) are committed to an inclusive education system that supports the well‑being and achievement of every student and is high‑quality, culturally and linguistically responsive.

The Halifax Regional Centre for Education (HRCE) is actively working to hire individuals from under‑represented groups, particularly people of African Nova Scotian, African Canadian and African ancestry and Mi’kmaw/Indigenous ancestry, to work toward equitable representation within all employee groups. Equitable hiring strengthens the knowledge and expertise in our schools, and supports our public education system in establishing schools as safe, caring, and accessible learning spaces that support all students. This will provide opportunities for students to see themselves reflected throughout their schools, learning resources, and within their learning experiences.

HRCE has a Recruitment, Selection and Hiring of Staff Policy and we actively encourage applications from under‑represented groups, particularly people of African Nova Scotian, African Canadian and African ancestry and Mi’kmaw/Indigenous ancestry, in compliance with the applicable collective agreements or terms and conditions of employment. Applicants are encouraged to complete the Diversity Management section under the Questionnaire heading in the online resume.

Thank you for your interest. Only those selected for an interview will be contacted.

Employment with the Halifax Regional Centre for Education is contingent upon providing a satisfactory Criminal Records Check with a Vulnerable Sector Search and Child Abuse Registry Search.

Step

Hourly Rate

Annual Salary based on a 10-month schedule