Scheduling & Examinations Assistant

brocku; St. Catharines; On-site; CAD 46,000 - 64,000; Full time

Benefits offered by this job

Tuition waiver

Comprehensive benefits

Job summary

Brock University is seeking a Scheduling & Examinations Assistant to provide administrative and operational support for course scheduling, registration activities, and examination scheduling. You will ensure compliance with university policies, timelines, and collective agreements while supporting internal space bookings.

The role involves liaising with internal stakeholders, processing timetabling data, and maintaining accurate scheduling and examination records.

Qualifications

• Knowledge of scheduling processes and policies
• Strong attention to detail and accuracy
• Excellent written and verbal communication skills
• Ability to work independently to meet deadlines
• Ability to manage multiple priorities and time effectively
• Commitment to inclusivity and respect within the workplace

Responsibilities

• Process and track timetabling forms and data
• Enter course, instructor, room, and program data into the timetabling system
• Maintain academic program requirements and room attributes
• Apply scheduling rules and collective agreement requirements
• Coordinate accommodations and preferences during timetable construction
• Liaise with academic units to review enrolment and reserve sections
• Process timetable changes and enrolment adjustments
• Update registration and examination data within scheduling systems

Skills

Scheduling software

Microsoft Office

Tools

Scheduling software

Microsoft Office

Job description

Brock University is located on the traditional territory of the Haudenosaunee and Anishinaabe peoples, many of whom continue to live and work here today. This territory is covered by the Upper Canada Treaties and is within the land protected by the Dish with One Spoon Wampum Agreement.

We are one of Canada's outstanding comprehensive universities, where excellence and innovation thrive! Brock has been proudly recognized as a Hamilton-Niagara Top Employer for eight consecutive years. Brock continues to earn recognition as one of Canada's Best Employers and one of Canada's Best Employers for Diversity in 2026. For the second consecutive year, Forbes, in partnership with Statista, also named Brock one of Canada's Top Employers for Company Culture. At Brock, you will find a welcoming, inclusive community and an exciting range of meaningful career opportunities.

Ignite new possibilities for your career. Break through at Brock.

Post End Date: September 15, 2026 at 11:59 PM

This job advertisement is to fill an existing vacancy in the OSSTF (Employee Group)

A bout the role:

Reporting to the Manager, Scheduling and Examination Operations, the Scheduling & Examinations Assistant provides administrative and operational support for course scheduling, registration activities, examination scheduling, distance examinations and internal space bookings. The incumbent ensures all activities are carried out in compliance with established University policies, collective agreements, procedures, timelines, and system requirements. The Scheduling & Examinations Assistant also liaises with internal stakeholders and supports the resolution of routine scheduling and registration issues.

The Scheduling & Examinations Assistant will:

• Process and track electronic timetabling forms submitted by academic departments;
• Enter and upload course, instructor, room, and program data into the university timetabling system according to established procedures;
• Maintain academic program requirements, instructor profiles, and room attributes required for timetable construction;
• Apply established scheduling rules, policies and collective agreement requirements when completing timetabling tasks;
• Apply approved accommodations and preferences information during timetable construction and alert management on any potential scheduling issues;
• Proactively liaise with academic units to review reserve sections, enrolment caps and limited enrolment controls at the direction of the academic departments and Deans;
• Process ongoing timetable changes, including course additions, cancellations, section changes, room changes, and enrolment adjustments;
• Ensure all registration-related updates are completed accurately and within established timeframes ;
• Input and maintain examination data within the scheduling timetable system according to established examination scheduling procedures;
• Process requests from academic units to gather exam timetabling details, including exam requirements, quantity of exams, locations, timing, various accommodations, BUFA requirements, and seating or room setup details;
• Apply Faculty Handbook rules and examination policies when completing scheduling tasks;
• Communicate with students, faculty, proctors, and external institutions to confirm examination arrangements;
• Process and maintain non-academic space (room and table) booking requests by gathering required information and using specialized software system.

Key Skills and Experience:

• Knowledge of Scheduling software and Microsoft Office;
• Ability to understand spaces across campus, including room characteristics, to provide assistance during booking process;
• Ability to work quickly and accurately with meticulous attention to detail;
• Promotes and embodies inclusivity and respect within the workplace and the broader community;
• Ability to work independently to meet predetermined goals or deadlines;
• Clear written and verbal communication skills;
• Excellent time management skills, with the ability to manage multiple and competing requests/priorities and meet deadlines;
• Ability to understand overall process and regulations for creation of exam timetable and its relation to Scheduling;
• Excellent problem solving, analytical, and organizational skills for both timetable construction and resolving scheduling/examination changes; and
• Strong critical thinking skills.

Salary and Benefit Information

Job Grade H, Salary Scale ( $ 46,099- $ 63,950)* ;

This position includes full comprehensive benefits including tuition waiver .

This position is included in the Ontario Secondary School Teachers Federation (OSSTF) Union and:

Salary is therefore determined by the OSSTF Collective agreement. *

New members shall be placed on the salary grid at the entry level. *

It is Brock University's policy to give first consideration to qualified internal Brock University OSSTF applicants.

We are committed to offering flexible work arrangements where possible as outlined in our Flexibl