Scheduling Clerk - Non-Union

Winnipeg Regional Health Authority (WRHA); Portage la Prairie; On-site; CAD 42,000 - 56,000; Part time

Job summary

Southern Health-Santé Sud is seeking a Scheduling Clerk at Portage Regional Health Centre to manage daily staff schedules, relief shifts, and on-call coverage in a busy health-care setting.

The role emphasizes compliance with the collective agreement, data entry accuracy, and cost-effective scheduling to minimize overtime while supporting patient care and teamwork across the organization. Must have strong Excel skills, bilingual ability, and the capacity to work under tight deadlines.

Qualifications

• Minimum one year experience with electronic employee scheduling applications.
• Minimum three years’ experience in a health care environment.
• Proficiency in Microsoft Office Applications, particularly Excel, Outlook and Teams.
• Working knowledge of Collective Agreements.
• Demonstrated ability to schedule staff in a computerized scheduling system.

Responsibilities

• Coordinate day-to-day staffing and schedule maintenance.
• Manage relief and on-call shifts; ensure data entry and record keeping.
• Ensure compliance with collective agreement scheduling rules to reduce overtime.
• Communicate with leadership to determine work priorities and methods.
• Work independently and as part of a team to meet deadlines.

Skills

Microsoft Office

Excel

Outlook

Teams

Education

Grade 12 or equivalent

Tools

Microsoft Office Suite

Job description

Requisition ID: 410859

Position Number: 111-71110-A328-T1

Posting End Date: September 18, 2026

Employer: Southern Health-Santé Sud

Site: Portage Regional Health Centre

Union: Non Union

Department/Unit: Scheduling

Work Location: Portage Regional Health Centre

City: Portage la Prairie

Hiring Status: Temporary

FTE: 0.8

Employment arrangement: In Person

Daily hours worked: 7.75

Anticipated shift: Days

Annual base hours: 2015

Anticipated Start Date - Term End Date: As mutually agreed upon - 03/31/2027

Salary: As per Agreement

Find your rewarding career in a vibrant and diverse community within Southern Health-Santé Sud. Our organization is privileged to provide care for people at every point in their lives.

Partnering with our communities, we provide safe, accessible and sustainable people-centered health care. We are proud to work in collaboration with all our partners within and throughout our diverse region: seven First Nations Communities, Francophone, Métis, Mennonite and Hutterite communities as well as a growing number of immigrants from all over the world.

Be part of the Southern Health-Santé Sud team, who is rooted in what matters most. Join a region that offers a lifestyle like no other – a safe, peaceful, beautiful, fulfilling life for you and your family.

Position Overview

The Scheduling Clerk is the subject matter expert and is responsible for the day to day coordination of human resource staffing which includes assigning and maintaining staff schedules, staffing relief shifts, on call shifts, and necessary data entry and record keeping. Working closely with leadership, the Scheduling Clerk ensures compliance with collective agreement scheduling rules with the aim to create cost effective schedules that reduce the need for overtime and agency resources.

The incumbent exercises the appropriate level of initiative and independent judgment in determining work priorities, work methods to be employed and action to be taken on unusual matters. The position functions in a manner that is consistent with the mission, vision and values; and the policies of Southern Health-Santé Sud.

Experience

• Minimum one (1) year experience with electronic employee scheduling applications.
• Minimum three (3) years’ experience in a health care environment.

Education (Degree/Diploma/Certificate)

• Grade twelve (12) education or equivalent.
• Preference given to applicants trained on ESP scheduling software.
• Other combinations of education and experience may be considered.

Certification/Licensure/Registration

Not Applicable

Qualifications And Skills

• Proficiency in Microsoft Office Applications, particularly Excel, Outlook and Teams.
• Working knowledge of Collective Agreements.
• Working knowledge in the usage of office equipment.
• Demonstrated ability to schedule staff in a computerized scheduling system.
• Demonstrated effective oral and written communication skills.
• Demonstrated ability to work effectively in a collaborative interdisciplinary environment.
• Demonstrated ability to function and make decisions independently.
• Demonstrated ability to use an analytical and inquiring approach to solve problems.
• Demonstrated ability to work both independently with minimum supervision and as a team member.
• Demonstrated ability to meet tight deadlines and work in a time sensitive environment, managing competing priorities.
• Given the cultural diversity of our region, the ability to respect and promote a culturally diverse population is required.
• Proficiency of both official languages is essential for target and designated bilingual positions.
• Demonstrated ability to respect confidentiality including paper, electronic formats and other mediums.
• Good work and attendance record.
• Requires a valid Class 5 driver’s license, an all-purpose insured vehicle and liability insurance of at least $1,000,000.

Physical Requirements

• Demonstrated ability to meet the physical and mental demands of the job.
• No hazardous or significantly unpleasant conditions.
• May work occasionally evenings and weekends as necessary.
• May be required to travel to other regional facilities if required by the duties of the position.

Applicants may request reasonable accommodation related to the materials or activities used throughout the selection process.

Southern Health-Santé Sud, in partnership with the Indigenous community, is committed to increasing the representation of Indigenous people within all levels of our workforce. Indigenous applicants are encouraged to apply and to voluntarily self-identify as being of Indigenous descent in their cover letter/application.

Completes and maintains Satisfactory Criminal Record Check, Vulnerable Sector Search, Adult Abuse Registry Check and Child Abuse Registry Check. The successful candidate will be responsible for any service charges incurred.

Please include three work-related references with your job application from persons who are not related to you but have direct knowledge of your current and past work performance.

Consistent with the French Language Services Policy of the Government of Manitoba and Southern Health-Santé Sud’s FLS Policy, we are committed to offering services in English and French in designated program/service areas serving French-speaking communities within Southern Health-Santé Sud. If no candidates satisfy the bilingual qualification, candidates meeting all other qualifications may be considered for this position.

Please be advised that job competitions for union represented positions may be grieved by internal represented applicants. Should a selection grievance be filed, information from the competition file may be provided to the grievor's representative. Personal information irrelevant to the grievance and other information protected under legislation will be redacted.