Scheduling Clerk - Home Care

Winnipeg Regional Health Authority (WRHA); Winnipeg; On-site; CAD 36,000 - 41,000; Full time

Job summary

Winnipeg Regional Health Authority is seeking a Scheduling Clerk to support the Home Care Program. You will enter data in to the scheduling system, assign and communicate with Direct Service Staff, clients and other Home Care Staff under the supervision of a Team Manager.

Applicants should have 2–3 years of admin experience, 6 months scheduling experience, data entry skills, and proficiency with email and GroupWise. Healthcare experience is a plus.

Qualifications

• 2 to 3 years related administrative experience.
• Minimum 6 months scheduling experience.
• Data entry experience required.
• Experience in email and computerized calendars (GroupWise) required.
• Experience in healthcare would be an asset.
• Experience maintaining filing system.

Responsibilities

• Assist in maintaining Direct Service Staff schedules by entering data in to the Home Care scheduling system.
• Assign, schedule and communicate with Direct Service Staff, clients and other Home Care Staff.
• Coordinate with Team Manager and Resource Coordinator on scheduling needs.

Skills

Typing 45 wpm

Data entry

Communication skills

Teamwork

Organizational skills

Scheduling

Office software

Education

High school diploma

Applied office skills training

Medical terminology (preferred)

Tools

Procura

GroupWise

Microsoft Word

Microsoft Excel

Job description

Employer: Winnipeg Regional Health Authority

Site: WRHA Community Health Services - 80 Sutherland

City: Winnipeg

Work Arrangement: In Person

Daily Hours Worked: 7.75

Annual Base Hours: 2015

FTE: 1.00

Anticipated Shift: Days;Evenings;Weekends

Salary: $26.532, $27.201, $27.949, $28.672, $29.434, $30.359

Union: CUPE

Position Overview

Under the direction of a Team Manager within the Home Care Program, the Scheduling Clerk, in collaboration with the Resource Coordinator, assists in the maintenance of Direct Service Staff* schedules by entering data in to the Home Care scheduling system, assigning, scheduling and communicating with Direct Service Staff, clients and other Home Care Staff.

• Registered Nurse, Licensed Practical Nurse, Rehabilitation Assistant, Integrated Support Worker, Home Care Attendant, and Home Support Worker.

Experience

• 2 to 3 years related administrative experience.
• Minimum 6 months scheduling experience.
• Data entry experience required.
• Experience in email and computerized calendars (GroupWise) required.
• Experience in healthcare would be an asset.
• Experience with mail distribution, photocopying and faxing.
• Experience maintaining filing system.

Education (Degree/Diploma/Certificate)

• Completion of a high school or equivalent program of studies.
• Formal training in applied office skills required.
• Medical Terminology preferred.

Certification/Licensure/Registration

Not Applicable

Qualifications And Skills

• Proficiency in Microsoft Word and Excel; Procura would be preferred.
• Keyboarding speed of 45 wpm required.
• Ability to maintain and compile statistics.
• Strong organizational skills required.
• Demonstrated ability to effectively contribute to a team environment.
• Excellent oral and written communication skills.
• Ability to work in a fast-paced environment and work effectively under pressure to meet deadlines.
• Ability to carry out assigned tasks.

Physical Requirements

Not Applicable

This position requires a current satisfactory Criminal Records Check (including Vulnerable Sector Search), Child Abuse Registry Check and Adult Abuse Registry Check as conditions of employment. The successful candidate will be responsible for any service charges incurred. A security check is considered current if it was obtained no more than six (6) months prior to the start of employment.

Please note that an employee is not permitted to hold two or more positions across the WRHA legal entity that combine to equal more than 1.0 EFT. The WRHA legal entity includes Churchill Health Centre, Deer Lodge Centre, Golden West Centennial Lodge, Grace Hospital, Middlechurch Home of Winnipeg, Pan Am Clinic, Prairie Crocus Manor, River Park Gardens, Victoria General Hospital, WRHA corporate programs, and WRHA community health services.

Interviewed candidates may be called upon to participate in a skills assessment.

Any application received after the closing time will not be included in the competition.

We welcome applications from people with disabilities. Accommodations are available upon request during the assessment and selection process.

Manitoba healthcare employers, in partnership with the Indigenous community, are committed to increasing the representation of Indigenous People within all levels of our workforce. Indigenous applicants are encouraged to apply and to voluntarily self-identify as being of Indigenous descent in their cover letter/application.