Scheduling Advisor

Nova Scotia Health Authority; Halifax; On-site; CAD 46,000 - 56,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Travel insurance

Pension plan

Disability insurance

Job summary

Nova Scotia Health is seeking a Scheduling Advisor to support the Scheduling Operations Center (SOC) at Halifax Infirmary. Reporting to the Scheduling Operations Manager, you will lead the scheduling strategy, guide the team, and ensure system integrity across UKG/Workforce Pro platforms, aligning with collective agreements and policies.

The role focuses on developing streamlined processes, mentoring staff, and maintaining high data quality.

Qualifications

• Post-secondary degree/diploma in Human Resources or equivalent combination of education, training and experience.
• Experience with scheduling or workforce management systems preferred.
• Experience with process improvement and documentation development.

Responsibilities

• Develop and maintain a strategic approach to scheduling and system-related activities.
• Provide direction, instruction and training for scheduling activities, including contingency procedures.
• Act as the first point of contact and resource for managers, employees and the SOC team to ensure compliance and alignment with policies and legislation.

Skills

Communication skills

Team collaboration

Time management

Problem solving

Education

HR degree or diploma

Tools

UKG

SharePoint

SF

Workforce Pro

Job description

Req ID: 227560
Location: CentralZone,Halifax Infirmary Robie Street Entrance - QEII
Department: PS Scheduling Operations Center CZ A
Type of Employment: TemporaryHourly FT long-assignment(100%) x 1
Management/Non Union Position
Posting Closing Date: 5-Nov-26

About the Opportunity

Reporting to the Scheduling Operations Manager, and working in collaboration with the Assistant Manager, the Scheduling Advisor supports the scheduling team and is responsible for developing and maintaining a strategic and integrated approach to scheduling and system related activities. The position provides scheduling leadership and advice to advance priorities and facilitates actions that serve the scheduling needs of the Scheduling Operations Center (SOC)

This role will be well-versed in the scheduling and time software, provide direction and instruction as well as training for scheduling activities, including contingency procedures.The Advisor acts as a first point of contact and resource for managers, employees, and the scheduling operations team in ensuring compliance and alignment with the scheduling and time system, relevant legislation, regulations, collective agreements, policies, operational and strategic objectives.

The Scheduling Advisor is responsible for maintaining a high degree of data and business process quality, integrity, and to actively participate in the continuous improvement process.

About You

We would love to hear from you if you have the following:

• Graduate of post-secondary degree/diploma in Human Resources or an equivalent combination of education, training and experience.
• Relevant certification in scheduling or business enterprise information systems (particularly SF, UKG, Workforce Pro) preferred.
• Extensive experience using relevant software (i.e. UKG, Vocantas, SharePoint)
• Minimum of 3 years’ experience in the scheduling operations using business enterprise software system and preferably in a unionized health care environment.
• Experience developing and implementing process improvement
• Experience in document development, revision, and management
• Demonstrated planning, organizing, prioritizing and time management skills
• Demonstrated ability to communicate effectively both orally and in writing
• Demonstrated interpersonal skills including ability to work as a team member, ability to foster collaborative relationships and ability to guide and coach staff
• Demonstrated accountability, initiative, and ability to work independently
• Demonstrated ability to apply critical thinking, synthesize information, problem solve and utilize good judgment in decision making
• Demonstrated ability to maintain confidentiality; recognize sensitive issues and respond appropriately.
• Demonstrated commitment to ongoing learning and professional development.
• Competencies in other languages an asset, French preferred

A skills test may be included as part of the selection process. Please ensure your resume is up to date and includes all relevant education, experience, training, and certifications.

Hours

• Long assignment full-time position; 75 hours biweekly
• Approximately 12 months (Assignment length subject to change)

Compensation and Benefits

Band: NU03
Hourly Rate: $33.34 - $40.84
Annual Salary: $65,013- $79,638
Successful candidates may be eligible for a comprehensive benefits package, which includes health, dental, and travel insurance; long-term disability and life insurance coverage; and a defined benefit pension plan. Additional wellness, development and employee support programs may also be available.

What you'll love about Nova Scotia Health

Nova Scotia Health is more than the province's largest provider of health services; we're a team driven by excellence in health, healing and learning. Across hospitals, health centres and community programs, our people deliver innovative, high-quality care that impacts lives across Nova Scotia and Atlantic Canada.

From vibrant city life to scenic coastal communities, Nova Scotia offers a lifestyle as rewarding as the work itself. At Nova Scotia Health, you'll find meaningful career opportunities, supportive teams and the work-life balance to enjoy everything our beautiful province has to offer. Join us and discover why so many people are choosing to call Nova Scotia home.

Thank you for your interest in this position. Only those applicants selected for an interview will be contacted.
Nova Scotia Health is committed to being a workforce that is free of discrimination, values diversity, and is representative, at all job levels, of the people we serve. We encourage all qualified applicants who self-identify as Indigenous, Black/African Nova Scotian, Persons of Colour, Foreign Nationals/Newcomers, Persons with Disabilities, 2SLGBTQIA+ to apply and self-identify.

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