Scheduler

First Onsite Property Restoration; Winnipeg; On-site; CAD 42,000 - 64,000; Full time

Benefits offered by this job

Health benefits

Job summary

First Onsite Property Restoration is seeking a Scheduler to coordinate between teams, clients, and leadership, planning and monitoring daily schedules to keep projects on track. You’ll ensure work orders and updates are accurate, and you’ll communicate with managers, technicians, and clients to confirm details and resolve issues.

The role emphasizes organization, problem-solving, and communication, supporting a fast-paced environment with attention to detail.

Qualifications

• 1+ year of experience in administration, scheduling, or related office coordination.
• High school diploma or equivalent.
• Proficient in Microsoft Office Suite.
• Strong communication and coordination across teams.
• Ability to manage multiple priorities in a fast-paced environment.
• Detail-oriented with problem-solving skills.
• Team player with a positive, solution-focused attitude.
• Able to stay calm under tight deadlines.

Responsibilities

• Organize daily schedules and assign the right people to the right jobs.
• Maintain clear and timely work orders, access details, and updates.
• Communicate with managers, technicians, and clients to confirm details.
• Monitor timelines and adapt plans as priorities shift.

Skills

Administration experience

Scheduling

Office coordination

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

Job description

If you love keeping projects organized and running smoothly, this is the role for you. As a Scheduler, you'll be at the center of coordination between teams, clients, and leadership. You'll plan and monitor daily schedules, track progress, and ensure projects move forward efficiently and on time. This is a dynamic role that combines communication, problem-solving, and attention to detail to keep everyone aligned and every job on track.

A DAY IN THE LIFE OF A SCHEDULER

As a Scheduler, you'll be the one turning moving parts into a smooth, coordinated plan. You'll organize daily schedules, match the right people to the right jobs, and keep timelines on track even when priorities shift. You'll stay in constant communication with managers, technicians, and clients to confirm details, solve problems, and keep everyone aligned. You'll make sure work orders, access details, and updates are clear, accurate, and in the right hands at the right time. Every day, your coordination, focus, and quick thinking will keep projects running seamlessly and teams set up for success.

Qualifications

• 1+ year of experience in administration, scheduling, or a related office coordination role
• High school diploma or equivalent required
• Intermediate computer skills with proficiency in Microsoft Office Suite
• Comfortable using mobile devices and related applications to manage schedules and updates
• Strong verbal and written communication skills with the ability to coordinate across teams
• Excellent attention to detail and accuracy in a fast-paced environment
• Collaborative team player with a strong work ethic and positive, solution-focused attitude
• Proven ability to analyze information, plan effectively, and manage multiple priorities
• Able to stay calm, focused, and professional when navigating shifting schedules or tight deadlines

Who We Are

At First Onsite, the work you do every day makes a real impact. You'll help communities rebuild and families recover after unexpected events. We offer competitive pay, comprehensive health and dental benefits, and RRSP matching because we believe in taking care of our people. You'll have opportunities to learn, grow, and build a lasting career across Canada in a culture that values care, collaboration, and doing the right thing. If you thrive in a team environment and want to make a meaningful difference, we’d love to hear from you.

By submitting your application, you consent to the collection, use, disclosure, and storage of your personal information by FirstOnsite Restoration Limited operating as First Onsite Property Restoration ("First Onsite") for purposes related to your application for employment. This includes information gathered during the recruitment and interview process. Your personal information may be shared internally with relevant personnel involved in the hiring process.

First Onsite is committed to handling your personal information in accordance with applicable federal and provincial privacy laws, including the Personal Information Protection and Electronic Documents Act (PIPEDA)and any other relevant privacy legislation in your province or territory. If you have questions about how your personal information is handled, or if you wish to request access to your information, please contact your HR Department.

In accordance with the Accessibility for Ontarians with Disabilities Act, 2005, and the Ontario Human Rights Code, First Onsite Restoration will provide accommodations throughout the recruitment and selection process to applicants with disabilities. If selected to participate in the recruitment and selection process, please inform Human Resources or the Hiring Manager of the nature of any accommodation(s) that you may require in respect of any materials or processes used to ensure your equal participation.