Scheduler

Grand River Hospital; Kitchener; On-site; CAD 42,000 - 45,000; Part time

Job summary

Waterloo Regional Health Network (WRHN) is seeking a Part Time Scheduler (Clerical 7) for the Centralized Scheduling Office. The role involves building and maintaining staff schedules in WFM (Kronos) to support multiple programs across WRHN at Chicopee.

You will collaborate with Clinical Management to ensure appropriate staffing levels and adherence to union agreements. Ideal candidates have a post-secondary diploma or equivalent, strong data entry and software skills, and at least one year of

Qualifications

• Post-Secondary Community College Diploma or equivalent combination of education and experience is required.
• Experience using computer software is mandatory.
• Minimum 1 year of recent comparable experience in building and modifying schedules in a complex environment, preferably in Health Care.
• Previous working knowledge of collective agreements is preferred.
• Efficient data entry skills required.
• Effective communication, organizational, time management, collaboration and problem solving skills required.
• Extreme attention to detail is required.
• Ability to work independently and within a team environment.
• WFM (Kronos) experience preferred.

Responsibilities

• Collaborates with the Clinical Management team to understand staffing baseline requirements to build, modify and maintain employees' schedules in WFM.
• Accurately updates schedules to reflect employees’ actual time worked.
• Identifies opportunities to improve operational efficiency.
• Participates in and supports projects as needed.
• Contributes to ensuring a safe environment for patients, staff and visitors.

Skills

Data entry

Communication

Time management

Team collaboration

Problem solving

Attention to detail

Education

Post-secondary community college diploma

Tools

WFM (Kronos)

Job description

Scheduler (Job ID: 7324)

Welcome to health care that soars above. Welcome to WRHN.

Home to seven regional programs and comprehensive health-care services, Waterloo Regional Health Network (WRHN, pronounced wren) is committed to meeting the current and emerging needs in Waterloo-Wellington and beyond.

WRHN is redefining the health-care experience through collaboration and innovation, addressing barriers to access, advancing care delivery, and setting new standards in compassionate, empowered community-driven health care.

At WRHN, every patient is at the centre of everything we do as we strive to improve lives, inspire healing, and build healthier, stronger communities. By listening to patients and partners, we strive to connect communities to the right care, at the right place, and at the right time.

Position Vacancy: Centralized Scheduling Office

Position: Part Time Scheduler (Clerical 7)

Hours of Work: MONDAY - SUNDAY

Location: WRHN @ Chicopee (formerly Grand River Hospital, Freeport Campus)

Position Summary: Schedulers play an important role in working with the Clinical Management team to build employees’ schedules for each program at WRHN in order to provide exceptional care to WRHN patients.

Responsibilities include:

• Collaborates with the Clinical Management team to understand staffing baseline requirements in order to build, modify and maintain employees’ schedules, review and input shift trades and manage vacation requests in WFM (Scheduling software)
• Appropriate application of WRHN and unions’ collective agreement language
• Accurately updates schedules to reflect employee’s actual time worked
• Identifies and communicates opportunities to improve operational efficiency
• Participates in and supports projects as needed
• Contributes to ensuring there is a safe environment for patients, staff and visitors

Position Requirements:

• Post-Secondary Community College Diploma or equivalent combination of education and experience is required
• Experience and proficiency using computer software is mandatory
• Minimum 1 year recent comparable experience is required in building, and modifying employees’ schedules in a complex environment, preferably in Health Care
• Previous working knowledge of collective agreements is preferred
• Efficient data entry skills required
• Effective communication, organizational, time management, collaboration and problem solving skills required
• Extreme attention to detail is required
• Ability to work independently and within a team environment required
• WFM (Kronos) experience preferred

Salary: CAD 30.46-32.70

Post Date: 10/19/2026

Close Date: 10/24/2026

WRHN is committed to fair and equitable employment and in our recruitment and selection practices. We strongly believe in inclusion and diversity within our organization, and welcome all applicants including, but not limited to racialized communities, all religions and ethnicities, persons with disabilities, LGBTQ2S+ persons, Indigenous people, and all others who may contribute to the further diversification of our Hospital community. We are committed to providing and fostering a respectful workplace for all employees, free from violence and harassment.

Accommodations are available during all stages of the recruitment process in accordance with the Human Rights Code. WRHN is committed to complying with the Accessibility for Ontarians with Disabilities Act (AODA) to provide an inclusive, barrier free workplace. We will accommodate the accessibility needs of individuals with disabilities to support participation in all aspects of the recruitment process. Should you require this accommodation, please contact Human Resources.

International Applicants

If you are seeking employment on a temporary work or study permit we recommend reviewing work permit restrictions as it applies to healthcare organizations in Canada. Individuals holding a work or study permit seeking employment in the healthcare sector may be required to complete additional steps in the process. This may also apply to current employees seeking renewal of their work permits. It is the accountability of the applicant and/or employee to ensure they are adhering to their specific work permit restrictions.