SCH Administrative Support

New Brunswick Extra-Mural Program; Canada; On-site; CAD 28,000 - 36,000; Full time

Job summary

EM/ANB Inc. seeks an administrative support professional to join the Special Care Home unit, supporting the Mobile X-Ray service province-wide.

Responsibilities include reception, referrals, chart management, payroll entries, and travel arrangements within a busy health services environment. The incumbent will handle fleet coordination, document creation, inventory control, and reporting duties, ensuring confidentiality and professional conduct.

Qualifications

• High school graduation plus an admin support program of 1–2 years including medical terminology/transcription.
• One year of previous work experience is required.
• Proficiency in Microsoft Applications verified by testing: Word, Excel, Outlook, PowerPoint; typing.
• Submit a valid and clean criminal record check.
• Ability to work well in a team with good judgment and decision making.
• Must be able to work all shifts as assigned and maintain good attendance.

Responsibilities

• Reception duties: answer phones, greet visitors, relay messages, screen callers and provide info.
• Process referral requests; enter physician orders; admit, transfer, register and discharge patients.
• Assemble, disassemble and maintain charts; file reports.
• Coordinate vehicle fleet maintenance: repairs, cleaning, annual inspection; assign vehicles and maintain documentation.
• Create and type documents: reports, letters, forms; photocopy, fax, file, mail.
• Maintain inventory of office, equipment and medical supplies; compile statistics and generate reports.
• Enter payroll information, maintain timesheets, arrange replacements for short absences, verify codes and submit invoices for payment.
• Maintain petty cash; schedule meetings; record and distribute minutes; arrange travel and expense forms.
• Update policy and procedure manuals; ensure sharp containers are secured and equipment is cleaned and maintained; liaise with suppliers.

Skills

Word

Excel

Outlook

PowerPoint

Typing

Medical Terminology

Data Entry

Education

High school graduation + admin support 1–2 years (medical terminology/transcription)

Job description

Competition # EM26377, Casual, Provincial role – location at an EMP Unit

Provincial role – location at an EMP Unit

STATUS

Casual

FULL TIME EQUIVALENT

0

HOURS OF WORK

0800hr to 1600hr Monday-Friday. Subject to change due to operational requirements.

ANTICIPATED START DATE

As soon as possible

ANTICIPATED END DATE

Not applicable

SALARY RANGE

As per collective agreement

LANGUAGE REQUIREMENT

Written and spoken competence in English and French is required.

CLOSING DATE

November 11, 2026

JOB SUMMARY

The incumbent will be part of the Special Care home (SCH) unit and will provide support to the Mobile X-Ray service across the province.

Duties include but are not limited to:

Registration/Admission Duties

• Performs receptionist duties such as answering telephone, greeting visitors, taking and relaying messages; screens callers, identifies problem and forwards to appropriate staff; provides information as required.
• Processes referral requests; enters physicians’ orders.
• Admits, transfers, registers, and discharges patients.
• Assembles, disassembles and maintains charts; files reports.

Fleet Maintenance Duties

• Coordinates vehicle fleet maintenance such as repairs, cleaning, and annual inspection.
• Ensures vehicles are assigned to employees; maintains all related vehicle documentation.

Administrative Support Duties

• Creates and types documents such as reports, letters, forms, tables.
• Performs general office duties such as photocopying, faxing, filing, processing mail.
• Maintains the inventory of office, equipment and medical supplies.
• Compiles statistics and produces reports such as admissions, daily visits, discharges, travel, and education.
• Enters payroll information, maintains employee timesheets and arranges for the replacement of short notice absences such as vacation, sick, holidays.
• Verifies codes and submits invoices for payment.
• Maintains petty cash account.
• Schedules meetings; records, types and distributes minutes.
• Arranges travel and submits expense forms.
• Updates policy and procedure manuals.
• Ensures sharp containers are properly secured and forwards to appropriate location.
• Maintains inventory of medical equipment, labels new equipment, and ensures equipment is cleaned and maintained; performs follow-up with suppliers such as Red Cross

REQUIRED QUALIFICATIONS AND OTHER JOB REQUIREMENTS:

• High school graduation plus an administrative support program of over one year and up to two years, which includes medical terminology/transcription courses;
• One year of previous work experience is required;
• Demonstrated proficiency, verified by testing, all of the following areas: Microsoft Applications (Beginner Level)- Word, Excel, Outlook , PowerPoint, Typing, Medical Terminology, Data Entry
• Submit a valid and clean criminal record check;
• Must demonstrate the ability to work efficiently as a member of the team and possess strong interpersonal skills, good judgment and decision making skills;
• Must be able to work all shifts as assigned, maintaining a good attendance record;
• Must have a high regard for confidentiality; and
• Must have excellent work habits and have a professional appearance.

Note: For any positions in the St. Stephen EMP unit, a valid Canadian passport or Nexus card will be required.

We would like to thank all candidates for expressing interest. Please note only those selected for interviews will be contacted.

EM/ANB Inc. is committed to the principle of equal opportunity in its employment practices and to providing an environment free from discrimination and harassment for all employees.