Sales & Venue Coordinator - Deer Creek

ClubLink Corporation; Ontario; On-site; CAD 40,000 - 70,000; Full time

Job summary

Join a forward-thinking company as a Sales & Venue Coordinator at a premier golf club in Ajax, Ontario. This exciting role involves creating unforgettable guest experiences through exceptional event coordination and sales. You will manage all aspects of events, from initial inquiries to post-event follow-ups, ensuring each occasion is executed flawlessly. With a commitment to quality and service, you will have the opportunity to build lasting relationships with clients and contribute to a vibrant team environment. If you are passionate about hospitality and event planning, this is the perfect opportunity for you!

Qualifications

• Experience in hospitality or event planning is essential.
• Strong customer service and organizational skills are required.

Responsibilities

• Coordinate and execute events and weddings efficiently.
• Assist with event sales and client inquiries.

Skills

Customer Service Skills

Event Planning

Interpersonal Skills

Organizational Skills

Problem-Solving Skills

Attention to Detail

Education

Background in Hospitality

Experience in Event Planning

Tools

Caterease Software

Job description

Join to apply for the Sales & Venue Coordinator - Deer Creek role at ClubLink

Deer Creek Golf Club is Hiring!

Are you passionate about your work? Do you love making a difference in somebody’s day? Do you thrive on providing an exceptional guest experience? If this sounds like you, check out why working for Deer Creek Golf Clubs could be the perfect place for you! Located in Ajax, Ontario, Deer Creek Golf Club offers 45 holes of pristine golf and hosts full-service golf tournaments, corporate meetings, galas, and other special events that demand the best in service, quality, and value. Furthermore, Deer Creek Golf & Banquet Facility is the only facility in Ontario to host full-service golf tournaments for up to 400 players.

Position Overview

Reporting to the Director of Sales & Events of Deer Creek, the Venue Coordinator provides an exceptional event client experience from initial inquiry to post-event follow-up. The Venue Coordinator will be involved in the sales of Deer Creek Event Spaces and culinary experiences, using each client interaction as an opportunity to build relationships and promote the venue.

Duties And Responsibilities

• Coordinate and execute events and weddings professionally and efficiently.
• Assist with event sales, including responding to inquiries, generating proposals, and conducting venue tours.
• Ensure each event has a signed, accurate, and complete contract, with revisions approved by the Director of Sales & Events.
• Coordinate event tastings as required.
• Manage final details meetings with clients.
• Oversee the execution of special events and weddings.
• Create floor plans and banquet event orders.
• Coordinate linen requirements for functions.
• Keep event information up-to-date in systems.
• Collect deposits and ensure payments are received timely.
• Generate invoices and confirm guest counts and event details.
• Communicate changes effectively with stakeholders.
• Follow all policies and procedures.
• Assist with planning Deer Creek hosted events, including idea generation and ticket sales.
• Network and build relationships with clients.
• Accommodate special requests appropriately.
• Produce professional communications and maintain a professional appearance.
• Attend industry trade shows as needed.
• Perform other duties as requested.

Requirements

• Background in hospitality or event planning.
• Experience in event planning and knowledge of Caterease software is a plus.
• Passion for food, beverages, and luxury event venues.
• Strong customer service skills.
• Flexible scheduling and availability.
• Ability to work independently and in a team.
• Excellent interpersonal and organizational skills.
• Ability to work under pressure in a fast-paced environment.
• Attention to detail and excellent communication skills.
• Problem-solving skills.

Additional Details

• This is a contract position based on maternity leave.

ClubLink is an equal opportunity employer committed to an inclusive workplace. Please contact [e-mail] for workplace accommodations during the process. Thank you for your interest in ClubLink.