Sales, Export and IT Administrator

One Silicon Chip Photonics; Montreal; Presencial; CAD 42.000 - 60.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Training provided

Descripción de la vacante

One Silicon Chip Photonics in Montréal seeks an administrative professional to manage orders, export permits, and IT tasks. You will handle CRM entries, invoicing with finance, shipments, and trade-show logistics, while learning export and IT processes.

Fluency in English and French is required, and a Canada work permit is essential. Training provided; role is full-time in our Montréal office with no remote work.

Formación

• At least 2 years of office work in sales, export or IT.
• Willing to learn the other two areas.
• Careful with documents.
• Computer knowledge required: tech savvy, strong with Microsoft 365.
• Discreet with private information.
• Legally entitled to work in Canada.

Responsabilidades

• Enter purchase orders and update the CRM.
• Prepare proforma and commercial invoices with finance.
• Book shipments and work with customs brokers.
• Track demo and loan units.
• Handle trade-show logistics.
• Check end-use statements from customers.
• Prepare and submit permit applications.
• Screen customers against sanctions lists.
• Match shipments to permits and keep records.
• Assist IT and admin tasks as needed.

Conocimientos

Microsoft 365

CRM software

Office administration

Attention to detail

Educación

AEC/DEC/DEP in logistics, international trade or IT

Herramientas

Microsoft 365 admin

Entra ID admin

Intune

Descripción del empleo

Keep orders, export permits and office IT on track.

Full-time, permanent. In our Montréal office, Monday to Friday. Not remote. Reports to the VP Sales. Training provided.

About us

OSCP builds inertial sensors (IMUs) in Montréal. Our sensors keep drones, robots and aircraft navigating. This works even when satellite navigation (GNSS) is jammed or gone. Our customers work in defense, aerospace, robotics and maritime. We are about 20 people.

The job

A typical week is about 45% sales, 25% export, and 30% IT and other tasks.

• Enter purchase orders and update the CRM
• Prepare proforma and commercial invoices with finance
• Book shipments and work with customs brokers
• Track demo and loan units
• Handle trade-show logistics

Export permits (about 25%)

• Check end-use statements from customers
• Prepare and submit permit applications
• Screen customers against sanctions lists
• Match shipments to permits and keep records

Office IT and other (about 30%)

• Manage Microsoft 365 users and access
• Handle accounts and laptops when people join or leave
• Be the first stop for IT help
• Keep hardware, software licence and security records
• Work with IT vendors
• Help our admin team

  Pricing stays with sales. Billing stays with finance.

  About you

  • At least 2 years of office work in sales, export or IT
  • Willing to learn the other two areas
  • Careful with documents
  • Computer knowledge required: tech savvy, strong with Microsoft 365
  • Discreet with private information
  • Legally entitled to work in Canada

  Nice to have, not required:

  • NEXCOL, CBSA CERS, HS codes, Incoterms, US EAR, CITP
  • Microsoft 365 or Entra ID admin, Intune
  • Zoho, Salesforce, SAP or another CRM or ERP
  • AEC, DEC or DEP in logistics, international trade or IT

  Languages: both required

  English: advanced, spoken and written. Much of the work is in English. Many customers and distributors are in the US, Europe and Asia. They write in English. You check their orders, contracts and end-use statements. You follow up with them in English.

  French: intermediate, spoken and written. You use it with Quebec suppliers, carriers and customs brokers.

  What we offer

  • Training provided on export permits
  • Equity through stock options
  • Group insurance after the three-month probation
  • Paid vacation and Quebec statutory holidays

  One Silicon Chip Photonics (OSCP — legal entity OSCPS Motion Sensing Inc.) develops next-generation photonic inertial measurement units (IMUs) and navigation systems for GNSS-denied environments. Our on-chip integrated-photonics gyroscopes and MEMS sensors deliver precision, size, and stability advantages that let autonomous, defense, aerospace, and heavy-industry platforms navigate reliably without GNSS. We are Montréal-based, venture-backed, and ITAR-free (Canadian jurisdiction) — a deliberate strategic advantage for our customers.

  Work with cutting-edge Canadian photonic navigation technology.

  What we value

  • Self-motivation and the ability to work independently with minimal supervision.
  • Adaptability in a fast-paced, resource-constrained startup environment.
  • Strong ownership — you ship, document, and support what you build.
  • A collaborative mindset paired with the confidence to advocate for the right technical path.
  • Curiosity, initiative, and a bias toward action.