Sales & Estimating Specialist I

ICONIX Waterworks Limited; Kamloops; Hybrid; CAD 65,000 - 70,000; Full time

Benefits offered by this job

Health benefits

Annual bonus program

Retirement savings plan

Flexible work arrangements

PTO / paid time off

Education assistance

Job summary

ICONIX Waterworks Limited is seeking a project support specialist to collaborate with the outside sales team on bids, tenders, and follow-ups, ensuring alignment with customer expectations. You will manage project plans, documentation, and meetings, and coordinate take-offs, quotations, and risk mitigation to keep projects on track.

The role emphasizes strong organizational skills, proficiency with MS Office and estimating tools.

Qualifications

• Bachelor’s degree in Business, Finance, Operations or related field.
• Post-secondary education with a project management diploma/certificate.
• Minimum 3 years in sales, project management, preferably in waterworks/construction.

Responsibilities

• Collaborates with outside sales to support project bids and tenders.
• Maintains project plans and delivery schedules against deadlines.
• Prepares essential project documentation and supports execution.
• Coordinates project meetings and records key actions.
• Manages take-offs, bid preparation, and quotations with pricing accuracy.
• Facilitates quotation review with Account Managers.
• Maintains the quotation tracker for internal stakeholders.
• Identifies and assesses project risks, proposing solutions to maintain momentum.

Skills

File management

Transcription

Microsoft Word

Microsoft Excel

MS Project

Outlook

Reading drawings

Planswift estimating

Negotiation

Problem solving

Attention to detail

Communication

Education

Bachelor’s degree in Business/Finance/Operations or related field

Project management diploma/certificate

Tools

Planswift

MS Project

Excel

Word

Outlook

Job description

About the Role

• Collaborates closely with the outside sales team to support project goals by developing, coordinating and implementing effective sales strategies for project bids and tenders, gathering pre- and post-tender feedback, and managing project follow-ups.
• Maintains and monitors project plans and delivery schedules, and tracks progress against deadlines, ensuring alignment with project objectives and customer expectations.
• Prepares and maintains essential project documentation and contributes to project tasks as needed to support timely and successful execution.
• Coordinates and attends project meetings, providing administrative and logistical support, recording key actions, and ensuring follow‑ups are completed.
• Manages project take-offs, bid preparation, and quotations, ensuring accuracy and consistency in pricing and technical details.
• Facilitates quotation review with Account Managers prior to quote release.
• Maintains the quotation tracker, ensuring all data is current and accessible for internal stakeholders.
• Identifies and assesses project risks and issues, proposing and implementing solutions to maintain project momentum and mitigate disruptions.

Here’s a Snapshot of How You’ll Contribute to Our Team

Whatever your role, you will make a difference here.

• Knowledge of file management, transcription, and other administrative procedures.
• Ability to work under tight deadlines.
• Competency with Microsoft applications including Word, Excel, MS Project and Outlook.
• Ability to read engineered drawings and utilize estimating tools such as Planswift.
• Strong organization, negotiation, and problem‑solving skills.
• Effective and direct communication, prioritization, accuracy, and attention to detail.

Who We’re Looking For

• Bachelor’s degree in Business, Finance, Operations or related field or post‑secondary education with a project management diploma/certificate
• Minimum 3 years of experience in sales, project management, preferably in the waterworks/construction industry

Why Choose ICONIX?

We know that our people make the difference and we recognize and reward that. From health and wellness benefits to employee recognition programs, discounts, and perks, we’ve got our employees covered.

• Base Pay: $65,000-$70,000/Yr. Exact compensation may vary based on skills, experience, and location.
• Market Competitive Compensation: We reward high‑performance, team work, collaboration, and a continuous improvement mindset.
• Employee Incentive (Bonus) Plan: Our success is built on your success. We recognize employees for outstanding performance and the unique value they bring beyond the day‑to‑day, through our annual bonus program*.
• Retirement Savings Program: ICONIX will match your contribution dollar‑for‑dollar to a maximum percentage that is based on your length of service with the company.
• Comprehensive Health and Wellness Benefits: Choose from flexible healthcare coverage designed to support all ages and stages of life.
• Employee Referral Program: Help us continue to grow our team. If your referral proves to be a successful hire, you receive a bonus.
• Learning and Development: Reach your full potential and career aspirations with training and development opportunities.
• Employee Discount Programs: Take advantage of discount programs offered by our corporate partners for items such as computers, mobile phone services, and more.
• Other perks include: Generous vacation/paid time‑off allowance, career advancement opportunities, flexible work arrangements, paid time‑off to volunteer, work boot reimbursement*, education assistance, stability of a three‑generation Canadian‑owned family business, family work atmosphere

*For eligible employees.

ICONIX is committed to creating accessible environments for our applicants and employees. If you require accommodation or special assistance at any stage of the application process and employment, please contact us at [e-mail] with your request. Your information will be treated as confidential.

ICONIX. Real People. Real Service. Real Solutions.

ICONIX is Canada’s most diverse national waterworks distributor, with footprints across the country. We offer an agile, expert team of trusted, technical problem solvers that provide reliable access to innovative products and services for businesses and communities that depend on essential water and wastewater infrastructure. Learn more about ICONIX Waterworks.

Working at ICONIX Means Being Part of a Greater Organization

ICONIX is proud to be part of the Deschênes Group, a family‑owned business based out of Montreal, Quebec, consisting of 16 business units and growing. The Deschênes Group is consistently ranked among Canada’s Best Managed Companies, a true testament to the company’s commitment to investing in its people and in delivering the best experience to our customers and partners. Learn more about the Deschênes Group.