Sales Coordinator

brookfield

Calgary

On-site

CAD 60,000 - 80,000

Full time

5 days ago

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Benefits offered by this job

Competitive compensation

Excellent extended medical, dental, &视

RRSP program

Career development programs

Paid Volunteer Hours

Paid parental leave

Family planning assistance

Wellness and mental health resources

Pet insurance offering

Job summary

Brookfield Residential in Calgary is seeking a Sales Coordinator to support the sales team and act as the main contact for purchaser inquiries. The role manages daily sales activities, including processing, tracking, and reporting related to sales and closings.

You will prepare correspondence, review pricing, and coordinate with legal, accounting, and construction teams to ensure accurate and timely documentation.

Qualifications

Attention to detail and accuracy are essential.
Highly organized with strong time management.
Able to work independently in a fast-paced environment.
Proven ability to manage tasks efficiently.
3–5 years of customer service experience.
Proficient in Word, Excel and Outlook.
Home building knowledge is a plus.
Legal conveyance experience is a plus.

Responsibilities

Prepare all correspondence for purchasers, lawyers, banks, realtors, etc., and ensure information is accurate.
Review pricing worksheets for accuracy and distribute as required.
Provide the legal department with information for statements of adjustments and sign off on accounts.
Coordinate signatures on new home warranty documentation and distribute.
Coordinate daily bank deposits for all funds.
Liaise with lawyers, lenders, and condo corporations as required.
Generate and review weekly/monthly/quarterly sales schedules and closing reports.
Back up Lead Sales Coordinator as needed.

Skills

Strong attention to detail

Strong organizational skills

Ability to work independently in aFast

Exemplary task and time management

3-5 years customer service experience

Proficient in Word, Excel, and Outlook

Proven ability to work independently

Tools

Word

Excel

Outlook

Job description

Location

Calgary - 4906 Richard Road SW

Business

At Brookfield Residential, a leading North American land developer and homebuilder for over 65 years, we have had one goal in mind - creating the best places to call home. From the development of award-winning, master-planned communities to the creation of well-designed homes, we are committed to cultivating exceptional life experiences for our customers, partners, employees, and members of the community.

As part of Brookfield - one of the largest alternative asset managers in the world - we harness our resources to bring a fresh approach, unparalleled creativity, relentless innovation, and sound Sustainability practices to the planning, development, and management of buildings everywhere. From offices, retail spaces, and logistics facilities to multifamily residences, hospitality establishments, and mixed-use structures - we are reimagining real estate from the ground up.

Job Description

Overview

Reporting to the Lead Sales Coordinator, this Sales Coordinator plays an important role in the support of the sales teams. This position is the primary contact person in the main office for dealing with purchaser enquiries regarding any and all aspects of their transaction and is responsible for the administration and management of day-to-day single-family, estate, and multi-family home sales activities, including processing, tracking, monitoring and reporting in relation to sales and closings.

Key Responsibilities

Prepare all correspondence that is sent to purchasers, lawyers, banks, realtors, etc., and ensure all information is accurate and correct. Responsible for reviewing/adding all customer information regarding sales into our current database systems.
Check all final home pricing worksheets for accuracy and distribute as required.
Provide the legal department all relevant information for the preparation of the statements of adjustments, Review and sign off on all customer accounts / final statement of adjustments.
Ensure copy of the GST new housing rebate forms are collected, then recorded & reconciled then passed on to Brookfield Corporate.
Written confirmation of closing dates with purchasers.
Co-ordinate signatures on new home warranty documentation and distribute.
Prepare and submit daily bank deposits for all Single Family & Multi-Family funds.
Send out realtor commission letters as required.
Send out referral letters and cheques as required.
Co-ordinate and assist Lead Sales Coordinator, Sales Managers, & Sale Associates with general responsibilities.
Back up Lead Sales Coordinator as required.
Comply with Brookfield policies as set out in the Brookfield Corporate Policies and Administrative Procedures manual.
Co-ordinating Lot Holds, Purchasing, & communicating Lots Purchases to the construction teams based through our current lot management system.
Prepare & validate all financial approvals & ensure accuracy in purchasing and firming documentation for production & commissions.
Co-ordinate documentation & mainstream files for various departments. Ie. Design, Estimating, Interior Design, Construction, & Legal.
Liaise with lawyers and lenders as required in regards to processing of mortgage applications, transfers of land and closing statements.
Liaise with condominium corporations as required.
Liaise with various departments in Brookfield to mainstream align documentation ( Design, Construction, Estimating, Interior Design, & Legal).
Liaise with all Sales Team to co-ordinate any purchaser documentation.
Generate & review information provided in weekly/monthly/quarterly sales schedules and closing reports.
Check all documents for accuracy and report any concerns to accounting prior to releasing information to customers.
Tracking MLS Agreements currently within Brookfield.
Tracking all referrals applicable to the appropriate sales teams.
Tracking Firming's monthly for commission payouts to sales.
Lot Inventory Keeper for each community.
Avid Submissions.