Sales Administrative Assistant

VibroSystM Inc.; Longueuil; On-site; CAD 42,000 - 56,000; Full time

Benefits offered by this job

Group insurance

Medication

Vision

Life insurance

Annual bonus

RRSP with employer contribution

Team spirit

Google Workspace

Job summary

VibroSystM Inc. in Longueuil, QC, is seeking a Sales Administrative Assistant to provide essential support to the Sales and Service teams, manage customer requests, and coordinate administrative tasks in a dynamic high-tech environment.

You will process orders, issue shipping and delivery slips, maintain customer data in ERP/CRM, and collaborate with Marketing for corporate events. Fluency in French and English is required, with a proactive, team-oriented mindset.

Qualifications

• Diploma or equivalent in administration or office support.
• Proficient with office software tools and CRM/ERP.
• Fluent in French and English, written and spoken.

Responsibilities

• Manage emails and requests for the Sales department.
• Provide administrative support to Sales and Service teams.
• Process orders and communicate with clients to clarify details.
• Issue, review and follow up on shipping and delivery slips.
• Maintain up-to-date customer data in ERP/CRM.
• Collaborate with Marketing to prepare corporate events.
• Prepare sales documents according to standards.
• Participate in implementing new work tools.

Skills

French

English

Administrative skills

Email management

CRM/ERP familiarity

Team collaboration

Education

DVS or College diploma in administration

Tools

CRM software

ERP system

Office tools

Job description

VibroSystM specializes in the protection and monitoring of critical infrastructures in the energy sector (hydroelectric, thermal turbogenerators) and the mining industry (large mills, semi-autogenous grinding mills). The technologies developed by the company are deployed in more than 70 countries and are constantly evolving. The knowledge acquired over the past 40 years makes VibroSystM a worldwide leader in the diagnosis of large rotating machines.

Why?

By joining the Operations team, you will become a member of the great VibroSystM family. You will meet people who are respectful, passionate and proud to work in a Quebec-based company that is recognized worldwide. Here are some of the advantages.

• Integration, training and skills development;
• Group insurance paid by the employer:
• Medication
• Sight
• Life
• Annual bonus;
• Sick/mobile leave;
• Registered retirement savings plan with employer contribution;
• Involvement and participation;
• Work and team spirit;
• Potential for advancement;
• Google Workspace collaboration tool;
• Efficient and organized management;

The Sales Administrative Assistant provides administrative support to the team. He collaborates in managing customer requests, preparing commercial proposals, and issuing shipping and delivery slips in compliance with VibroSystM’s policies and procedures. He also ensures follow-up on files, administrative coordination with internal departments, and organizational support for corporate events.

• Manage emails and other requests addressed to the Sales department;
• Provide administrative support to the Sales and Service teams;
• Process orders received and correspond with clients to clarify details;
• Issue, review, and follow up on shipping and delivery slips;
• Maintain up-to-date customer data in the ERP software and CRM;
• Collaborate with Marketing to prepare corporate events;
• Prepare sales-related documents in accordance with established standards;
• Participate in the implementation of new work tools.

Your knowledge and experience

• Vocational diploma (DVS) or College diploma (DCS) in administration, office automation, or an equivalent combination of education and experience;
• Knowledge of office software tools;
• Proficiency in French and English, both spoken and written ( for communications outside Quebec );
• Administrative rigor, sense of priorities, critical thinking, initiative, adaptability, and respect for deadlines;
• Positive and proactive attitude;
• Strong team player.

Assets

• Knowledge of CRM interface/management software
• Experience using artificial intelligence
• Knowledge of a third language
• Experience in an industrial, engineering, or high-tech environment .

Located in Longueuil near these main highways: 20, 30, 132;

Public transportation is available via bus lines 25, 123, 161 and 185. Less than a 5 minutes walk;

Huge free parking;

Restaurants within walking distance;

Complete cafeteria with outdoor terrace;

Clean, organized, safe and orderly work environment.