Resource Manager

Publicis Groupe; Toronto; On-site; CAD 50,000 - 70,000; Full time

Job summary

A leading communications agency is seeking a Resource Specialist to support the Brand Advertising team. This role involves creative resourcing, project coordination, and mentoring opportunities to grow within a talented team. Join us and contribute to delivering award-winning campaigns while developing professional skills in a dynamic environment.

Benefits

Hands-on mentorship from experienced leaders

Career progression opportunities

Work with a world-class creative team

Qualifications

• 2+ years of experience in creative resourcing or project coordination.
• Highly organized and detail-oriented in fast-paced environments.
• Tech-savvy with experience using project management tools is a plus.

Responsibilities

• Support the Resource Manager in managing creative resourcing needs.
• Coordinate and track award submissions effectively.
• Assist with resourcing process improvements and documentation.

Skills

Organization

Communication

Collaboration

Detail-Oriented

Problem-Solving

Job description

Company Description

Publicis is an omni-channel communications agency with over 600 employees across our Canadian operations.The office is the largest in our industry in Canada and boasts talent across various disciplines of marketing and advertising expertise. Publicis carries a balanced split of Canadian, U.S. and Global clients for which we are Agency of Record. Publicis supports a range of D&I actions through our Driving Change team as well as giving back to the community through a long-standing participation in the Out of the Cold Program. With a strong, active and familial culture, Pub United is the agency’s social club, hosting events as wide reaching as Curling, Trivia Nights and more.

Job Description

We are looking for adriven, eager-to-learnResource Specialistto support theResource Managerin managing thecreative resourcing needsof a70-person Brand Advertising team. This team produceshighly acclaimed 360 campaigns, fromaward-winning TV spotstodigital, social, and brand activationsacross20+ clients.

This is ahands-on, collaborativerole with astrong mentorship component, offering the opportunity togrow into a larger resourcing leadership position. The Resource Specialist will assist inresource allocation, administrative tasks, and award submission support, ensuring that creative teams are set up for success. Additionally, this role will providecoverage during the Resource Manager’s absenceand supportprocess implementation and resourcing status calls.

Responsibilities

Creative Resourcing Support & Allocation

• Assist the Resource Managerin assigning theright creatives to the right projectsbased on skill set, availability, and business needs.
• Trackteam workloads, capacity, and shifting project demandsto ensure smooth operations.
• Work closely withProject Managers, Account Leads, and Creativesto understand ongoing and upcoming resourcing needs.

Award Submission Support & Organization

• Coordinate and trackaward submissions, ensuring deadlines and requirements are met.
• Partner with theCreative, Production, and Strategy teamsto compile and submit materials for industry awards.
• Maintain an organizedaward submission calendarand ensure all assets are properly archived.

Process Implementation & Administrative Support

• Assist withresourcing process improvements, documentation, and best practice implementation.
• Support inleading and organizing weekly resourcing status calls, ensuring clear communication across teams.
• Manage and maintainresourcing reports, utilization tracking, and administrative tasksto support team efficiency.

Coverage & Growth Opportunity

• Step in for the Resource Manager during vacations and absences, ensuring seamless resourcing operations.
• Gain mentorshipfrom senior leadership and developresourcing expertisewithin a high-performing creative team.
• Be a key part of agrowing departmentwith opportunities for career progression increative operations and resource management.

Qualifications

• A Resource Management Enthusiast – 2+ years of experience in creative resourcing, project coordination, or operations within an agency or creative environment.
• A Highly Organized, Detail-Oriented Professional – You thrive in fast-paced, multi-client environments and keep workflows on track.
• A Strong Communicator & Collaborator – You work well with Resource Managers, Project Managers, Account Leads, and Creatives, ensuring smooth team coordination.
• A Quick Learner with a Growth Mindset – You’re eager to learn from senior leadership, take on responsibility, and grow within resourcing and creative operations.
• An Award Submission Pro (or Willing to Learn) – You understand the importance of award recognition and are excited to support top-tier creative submissions.
• Tech-Savvy – Experience with resourcing or project management tools (e.g., Float, Smartsheet) is a plus.

Why Join Us?

Gain hands-on mentorship from an experienced Resource Manager.Work with a world-class creative team delivering award-winning campaigns.Develop expertise in resourcing, creative operations, and award submissions.Be part of a growing department with exciting career progression opportunities.

Additional Information

Publicis Canada is committed to building a diverse workforce representative of our community. We encourage and are pleased to consider all qualified candidates, without regard to race, colour, citizenship, religion, sex, marital / family status, sexual orientation, gender identity, aboriginal status, age, disability or persons who may require an accommodation, to apply. If you require a specific accommodation please contact Human Resources.