Research Grants Coordinator

York University International; Toronto; On-site; CAD 65,000 - 90,000; Full time

Job summary

York University seeks a Research Grants Coordinator to support the faculty’s research mission. You will coordinate grant submissions, reporting, and post‑award activities in collaboration with faculty, administration, and external partners.

Responsibilities include ensuring compliance, preparing funding materials, tracking budgets, and contributing to the visibility of Osgoode Hall research initiatives. Strong communication and organizational skills are essential.

Qualifications

• Minimum 3 years supporting research funding applications or academic administration.
• Experience coordinating projects and communicating with diverse stakeholders.
• Experience preparing reports, funding applications, and award nominations.

Responsibilities

• Coordinate grant development, submissions, and post‑award activities to support faculty research.
• Ensure compliance with funding requirements and university policies.
• Prepare progress reports, budget updates, and communications materials for internal and external stakeholders.
• Contribute to visibility and impact of the faculty's research enterprise.

Skills

Effective communication

Editing

Attention to detail

Organizational skills

Budgeting

MS Office

Database skills

Grant guidelines

Education

Public Administration or related field

Tools

Database tools

Job description

Purpose

Founded in 1889, Osgoode is one of Canada's largest and most respected law schools and a centre of influential legal research and thinking. Our students, faculty and scholars share a common goal: to advance positive change in a world where rights are often contested, and justice can be complex. Throughout Osgoode's long history, we have always seen the practice of law as more than a means to an end. It is a journey that takes you from identifying issues that matter to creating meaningful impact. The school is comprised of the following: Juris Doctor (JD) Program, Graduate Programs (Research LLM, PhD in Law, and Professional LLM), Osgoode Professional Development (OsgoodePD), Law Library, Community and Legal Aid Services Program, and the Law Commission of Ontario. The Research Grants Coordinator supports the faculty's research mission by coordinating research grant development, funding applications, faculty recognition initiatives, and research administration activities. Working closely with faculty members, the Associate Dean, Research, and university partners, the role provides administrative and operational support throughout the research lifecycle, including grant submissions, award nominations, research reporting, scholarly publications, and special initiatives. The role helps ensure compliance with funding requirements, facilitates research-related processes and communications, and contributes to the advancement and visibility of the faculty’s research enterprise.

Education

University degree in Public Administration, Business Administration, Social Sciences, Humanities, Law, Higher Education Administration, Communications, or other related field or an equivalent of 4 years' recent experience (defined as within the last five years) working at a post-secondary institution and performing the same or similar tasks. This educational equivalency is in addition to the experiential requirements outlined below.

Experience

Three (3) years of recent experience supporting research funding applications and research or academic administration. Experience coordinating projects. Experience preparing reports, funding applications, award nominations and communication materials.

Skills

• Effective communication skills, including the ability to elicit information and respond to inquiries with clear and concise information.
• Effective editing and proofreading skills.
• Attention to detail and accuracy.
• Effective organizational skills, including the ability to work well under pressure of high volume.
• Ability to set priorities and coordinate multiple tasks with conflicting deadlines.
• Ability to coordinate event logistics.
• Ability to interpret granting agency guidelines, university policies, and research-related procedures.
• Effective analytical, research, and problem-solving skills.
• Effective interpersonal skills, including tact and diplomacy.
• Ability to maintain confidentiality, exercise sound judgement, and work collaboratively with diverse stakeholders.
• Ability to work independently and effectively as part of a team.
• Advanced MS Office (Word, Excel, Outlook).
• Ability to use database management tools.
• Knowledge and understanding of financial administration, accounting principles and post-award processes and has the skills to prepare budgets, track and reconcile cost centers, and create financial reports.

Additional Notes

Please note: This position requires the candidate to produce a verification of degree(s), credentials(s), or equivalencies from accredited institutions and/or international equivalents at the time of interview.

The University welcomes applications from all qualified individuals, including, but not limited to women, persons with disabilities, visible minorities (racialized), Indigenous Peoples and persons of any gender identity and sexual orientation. York University is committed to a positive, supportive and inclusive environment.

York University offers accommodation for applicants with disabilities in its recruitment processes. If you are contacted by York University regarding a job opportunity or testing, please advise if you require accommodation.

We are committed to enhancing our environmentally and socially responsible practices for the benefit of all members of the York community. Our long term perspective recognizes our responsibility to be innovators and to continually work as a community to reduce our ecological impact.