Research Ethics Administrator

McGill University; Montreal (administrative region); On-site; CAD 58,000 - 72,000; Full time

Benefits offered by this job

Health, Dental, Life Insurance

Defined contribution pension plan (em%

Group RRSP and TFSA

Competitive vacation policy

Personal days

Floating holidays

Summer Fridays

December time off

Tuition waiver for employees

Remote work up to 2 days/week

Tuition waiver

Remote work 2 days/wk

Job summary

McGill Faculty of Medicine and Health Sciences seeks a Research Ethics Administrator to support the ethics review process and maintain compliance across Quebec and Canadian regulatory requirements. You will advise researchers, manage ethics applications to the REB, and coordinate documentation with sponsors and boards.

The role requires bilingual English/French, high attention to detail, and strong MS Office skills.

Qualifications

• Undergraduate degree preferred (B.Sc. or B.A.).
• Fully bilingual, English and French.
• Proficient in a PC environment, MS Office.
• Attention to details and high organizational skills.
• Proven ability to work effectively both independently and in a team-based environment.
• Proficient in a PC environment, MS Office.
• Proven ability to work effectively both independently and in a team-based environment.
• Ability to work in a fast-paced environment, to carry out multiple projects within the same period, and to adapt and be flexible to changing circumstances.

Responsibilities

• Provide effective administrative support for research ethics activities.
• Ensure administrative compliance with McGill University and MUHC practices and industry partners.
• Prepare, update, and maintain regulatory documentation for Canadian and US standards.
• Provide information to researchers on ethics applications and liaise with sponsors.
• Respond to inquiries on regulatory rules and University policies.
• Implement new policies and initiatives to support the research program.
• Coordinate communication between researchers, coordinators, and sponsors.
• Interface with the NAGANO platform and instruct staff on its features.
• Prepare consent forms, brochures, and advertising for studies.
• Prepare ethics submissions and ensure timely reviews by researchers.
• Interface with the NAGANO research ethics platform.
• Instruct staff members on the relevant features of the platform.
• Help to improve Unit efficiency by recommending changes to the Unit's internal procedures, and implementing decisions made by the CRU's senior management team as they relate to the ethics review process.
• Create, prepare, and/or modify consent forms, brochures, and advertising for industry and investigator-initiated research projects.
• Prepare and make ethics submissions, including initial applications, amendments, safety reports, and updates.
• Ensure that safety reports are reviewed and signed by researchers in a timely manner.
• Undertake special projects as required.
• The REA is responsible for the completion of ethics-related projects and tasks that have been delegated to them by the Research Ethics Officer.

Skills

Attention to detail

Bilingual English/French

Independent working

Team collaboration

Fast-paced adaptability

Proficient in MS Office

Organizational skills

Education

Undergraduate degree preferred (B.Sc./B.A.)

DEC III 3 Years Related Experience

Tools

MS Office

Job description

Position Summary

The Research Ethics Administrator (REA) works alongside the Research Ethics Officer throughout the ethics review process of the clinical research. The REA advises researchers and study coordinators on appropriate practices pertaining to clinical research ethics, manages ethics applications to the MUHC Research Ethics Board (REB) and other relevant ethics boards, and ensures administrative and regulatory compliance for clinical research projects. The REA reviews and edits documents, such as informed consent forms, and makes recommendations to sponsors regarding Quebec and Canadian regulatory requirements. The REA also assists with the flow of all documents that require submission to the REB.

Primary Responsibilities

• Provide effective administrative support for research ethics activities.
• Ensure administrative compliance with the practices of McGill University and the McGill University Health Centre, and of industry partners and granting agencies.
• Prepare, update, and maintain applicable industry and government regulatory documentation according to Canadian and applicable US standards.
• Provide information to researchers and study coordinators on the preparation of ethics applications and liaise with sponsors regarding their policies and practices.
• Respond to inquiries on regulatory agencies' rules and regulations, and University policies and procedures.
• Implement new policies and new initiatives to support the research program.
• Keep abreast of regulations and new developments; inform appropriate staff members accordingly.
• Liaise with the MUHC Research Ethics Board, the MNI Magnetic Resonance Research Committee, researchers, study coordinators, and study sponsors in order to coordinate activities and to ensure that there is adequate communication between all parties.
• Keep up-to‑date on the Quebec government multicentre mechanism, and communicate with other participating research centres to the extent that it requires.
• Liaise with sponsors and non‑MUHC researchers to initiate clinical trials under the multicentre mechanism.
• Interface with the NAGANO research ethics platform.
• Instruct staff members on the relevant features of the platform.
• Help to improve Unit efficiency by recommending changes to the Unit's internal procedures, and implementing decisions made by the CRU's senior management team as they relate to the ethics review process.
• Create, prepare, and/or modify consent forms, brochures, and advertising for industry and investigator-initiated research projects.
• Prepare and make ethics submissions, including initial applications, amendments, safety reports, and updates.
• Ensure that safety reports are reviewed and signed by researchers in a timely manner.
• Undertake special projects as required.
• The REA is responsible for the completion of ethics-related projects and tasks that have been delegated to them by the Research Ethics Officer.

Other Qualifying Skills and/or Abilities

• Undergraduate degree preferred (B.Sc. or B.A.);
• Previous research ethics experience and knowledge of the MSSS ethics framework in clinical trials;
• Knowledge of industry sponsored and grant funded clinical trials an asset;
• Fully bilingual, English and French;
• Attention to details and high organizational skills required;
• Proficient in a PC environment, MS Office;
• Proven ability to work effectively both independently and in a team-based environment;
• Ability to work in a fast-paced environment, to carry out multiple projects within the same period, and to adapt and be flexible to changing circumstances;
• Testing will be administered.

Offer

• Competitive benefits package (Health, Dental, Life Insurance) (if eligible)
• Defined contribution pension plan (with employer contribution up to 10%) (if eligible)
• Group Registered Retirement Savings Plan (RRSP) and Tax Free Savings Account (TFSA)
• Competitive vacation policy
• Two (2) personal days
• Two (2) floating holidays
• Nine (9) "Summer Fridays" - paid days off between the St-Jean Baptiste holiday and Labour Day
• Paid time off over the December holiday period
• Tuition waiver for regular employees and their dependents
• Up to two (2) days of remote work per week where the position permits

Before applying, please note that to work at McGill University, you must be both authorized to work in Canada and willing to work in the province of Quebec at the campus where the position is based / located.

Knowledge of English: McGill University is an English-language university where day to day duties may require English communication both verbally and in writing. The level of English required for this position has been assessed at a level 4 on a scale of 0-4. For a definition of our language proficiency levels, please click here.

Minimum Education and Experience: DEC III 3 Years Related Experience / Hourly Salary: (MUNACA Level H) $33.05 - $40.97 Hours per Week: 33.75 (Full time) Supervisor: Manager, Operations Position End Date (If applicable): 2027-10-18 Deadline to Apply: 2026-10-20

McGill University hires on the basis of merit and is strongly committed to equity and diversity within its community. We welcome applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to productively engage with diverse communities. McGill implements an employment equity program and encourages members of designated groups to self-identify. Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, [e-mail].

Located in one of the world’s great multicultural and multilingual cities, McGill University is internationally recognized for its excellence as a leading institution of higher education and research. For nearly 200 years, through the work of dedicated people, McGill has been breaking ground in diverse fields and contributing solutions to some of the world’s most significant issues. McGillians are proud to be part of a community that is both global and local, inspired by challenge and committed to shaping a better future.

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