Research Assistant I, Knowledge Translation Wellness Hub at Unity Health Toronto

Unity Health Toronto; Toronto; On-site; CAD 42,000 - 55,000; Full time

Job summary

Unity Health Toronto, at St. Michael’s Hospital, seeks a Research Assistant I to support execution of research projects within the Knowledge Translation Program.

You will provide essential administrative support and assist with data collection, participant coordination, and liaising with internal and external partners. The role offers an opportunity for progression to level II, with potential involvement in coordination tasks and manuscript preparation.

Qualifications

• Undergraduate degree or 1 year of relevant experience or equivalent combination of education and experience.
• TCPS CORE 2 preferred (completed within first 2 weeks of hire).
• Good clinical practice certificate is an asset (completed within first 2 weeks).
• Basic computer skills including databases, spreadsheets and word processing.
• Experience with a reference manager (EndNote, Mendeley, etc.) is an asset.

Responsibilities

• Administrative duties include general office tasks, calendars, scheduling, and correspondence.
• Supports data collection, data entry, and quality checks for research projects.
• Coordinates communication with team and external partners and manages study materials.
• Performs literature searches and data mining for requested topics.
• Assists with manuscript and report writing and dissemination activities.
• Recruitment and coordination of study participants and scheduling interviews.

Skills

Organizational skills

Communication skills

Time management

Attention to detail

Education

Undergraduate degree or equivalent

Tools

EndNote/Mendeley

Job description

This Full time on site position offers great opportunities for career growth.

The Team for Implementation, Evaluation and Sustainability (TIES) and Wellness Hub (WH), within the Knowledge Translation Program (KTP) at St. Michael’s Hospital, Unity Health Toronto, partners with patients, public, healthcare providers, community organizations, and policymakers to design, implement, evaluate, and sustain evidence-informed interventions that improve health outcomes and health system performance. Through implementation science, program evaluation, interest holder engagement, and applied research, the team advances innovative solutions that support equitable, person-centred care and strengthen the translation of evidence into real-world practice. The KTP (TIES/WH) is currently looking for a Research Assistant I. Research Assistants work in a variety of departments and units set in clinics, laboratories, offices, and at research sites (e.g. long term care homes). The primary role of the Research Assistant I includes providing essential assistance, organizational and administrative support to research projects at a basic level. Tasks may include collecting and recording data through survey and in-depth interviewing, processing of data, following research procedures, screening of study participants including obtaining consent (if applicable), labeling and shipping samples and study related material. In general, the role provides project support for the Research team and Principal Investigators. Research Assistants also contribute to the funding and grant processes by providing information, helping quality check documentation, and liaising with internal and external partners. Research may take place in a clinical, community, or laboratory setting and thus tasks may vary depending on the nature of the research. This is an entry level role with potential for progression to level II and potentially Research Coordination.

Don’t meet every single requirement? Studies have shown that people in underrepresented communities are less likely to apply to jobs when they don’t meet every single qualification. We are dedicated to building an inclusive workplace, so if you’re excited about this role but your past experience doesn’t align perfectly, we still welcome you to apply.

Duties/Responsibilities Administrative Duties (60% of work time)

• General office (incld. virtual) duties, e.g. filing, mailings, courier services, photocopying, printing, scanning, distributing information etc.
• Orders supplies, maintains inventory and ensures supplies are accessible to research staff.
• Organizes office/lab space as needed.
• Maintains calendars, and manages complex scheduling requests.
• Develops correspondence and other relevant documentation, including letters, memos, reports, invoices, abstracts, forms etc. to support the activities of the research team and Principal Investigator.
• Reviews slides for webinars, written study reports, scientific meetings, and conferences.
• Organizes video/teleconference meetings for research studies, including contacting attendees, and preparing meeting materials.
• Participates in database processing and management.
• Coordinates communication between team, and external partners.
• Prepares REB/CTO submissions relative to the initiation and conduct of individual studies.
• Registers study protocols.
• Collects conflict of interest forms.
• Helps maintain CVs of the PIs, and external partners.
• Updates monitoring logs i.e. 70 freezer logs, sample storage logs, etc.
• Posts on social media (Facebook and Twitter).

Research Duties (40% of work time) The Research Assistant I assists with the research activities needed for each project.

• Collects, transcribes, organizes, quality controls, and enters study related data.
• Collects, compiles, updates and provides basic statistical information, and other data to generate and prepare reports and other documentation to support study related data.
• Interacts with various departments such as pharmacy, laboratories, medical records, etc., and with internal and external interest holders in order to provide administrative support.
• Performs literature searches/data mining on requested topics through databases and provide relevant articles to PI or research team.
• Supports the team in organizing and conducting co-development sessions.
• Understands, interprets, and processes data.
• May assist with manuscript and report writing, and literature reviews.
• Collects feedback from multiple partners on projects re: proposals, manuscripts, and dissemination tools (sometimes >50 authors) including record keeping of feedback and changes to authorship order.
• Recruitment and Coordination of Study Participants Screens participants and obtains required documentation including obtaining consent.
• Collects data via phone calls/MS Teams, interviews, in person.
• Recruits study participants, in collaboration with study team or staff at participating community organizations.
• Schedules interviews and participants.Follows strict protocols for participant interactions.
• Acts as the on-site point of contact for the studies at participating community/healthcare organizations.
• Administers quantitative surveys to study participants at participating community organizations using online survey tool (data collection).
• Facilitates compensation of study participants under direction of study team/PI.
• Travels to participant sites as required.
• Performs Cross Functional and Other Duties As Assigned and/or Requested.

All staff are expected to carry out their assigned duties and responsibilities in a manner which prioritizes patient and employee safety and confidentiality.

Key accountabilities in this regard include:

• Strict compliance with patient/employee confidentiality practices and policies.
• Strict compliance with patient/employee safety practices and standards.
• Appropriate identification, reporting, and response to patient/employee confidentiality breaches in accordance with established policies and procedures.
• Appropriate identification, reporting, and response to patient/employee safety risks and incidents/events in accordance with established policies and procedures.

Qualifications, Knowledge and Skills

• Undergraduate Degree or 1 year of relevant experience OR demonstrable equivalent combination of specialized education and experience.
• TCPS CORE 2 is preferred (Completed within first 2 weeks of hire)
• Good clinical practice certificate is an asset (Completed within first 2 weeks of hire)
• Basic computer skills, particularly database, spreadsheet and word processing.
• Experience with a reference manager (i.e. EndNote, Mendeley, etc.) is an asset.
• Intermediate Organizational and time management skills, including multi-tasking and flexibility to adapt to changing workload.
• Problem Solving Intermediate Communication (verbal/written) and interpersonal skills.
• Ability to work independently and as part of a team.
• Excellent attention to detail.
• Proven ability to learn new skills.
• Progressively responsible experience in a clerical position.

Unity Health Toronto is committed to creating an accessible and inclusive organization. We strive to provide a recruitment process that is barrier-free and in compliance with the Accessibility for Ontarians with Disabilities Act (AODA) and the Ontario Human Rights Code. We understand that you may require an accommodation at any stage of the recruitment process. When you are contacted, please inform the Talent Acquisition Specialist and we will work with you to meet your accommodation needs. We want to emphasize that all accommodation requests are handled with the utmost confidentiality, respecting your privacy and dignity.